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02/05/2008 Strategic Planning MeetingCITY OF MONROE CITY COUNCIL STRATEGIC PLANNING MEETING 300 W. CROWELL STREET, MONROE, NC 28112 FEBRUARY 5, 2008 - 4:00 F.M. AGENDA www.monroenc.org, Discussion of Federal Legislative Priorities 2. Discussion of FEMA Flood Plain Maps 3. Update on Water Supply City Council Strategic Planning Meeting February 5, 2008 23 -CITY OF MONROE CITY COUNCIL STRATEGIC PLANNING MEETING (~ FEBRUARY 5, 2008 - 4:00 P.M. MINUTES The City Council of the City of Monroe, North Carolina, met in a Strategic Planning Meeting in the City Hall Council Chambers, 300 W. Crowell Street, ]Monroe, North Carolina, at 4:00 p.m. on February 5, 2008 with Mayor Bobby G. Kilgore presiding. Present: Mayor Bobby G. Kilgore, Mayor Pro Tem P.E. Bazemore, Council Members John Ashcraft, Billy Jordan, Lynn Keziah, Dottie Nash, Robert J. Smith, City Attorney Terry Shofar, and City Clerk Bridgette H. Robinson. Absent: City Manager F. Craig Meadows. Visitors: Jennifer Imo, Jim Fatland, Mark Donham, Wayne Herron, Bruce Bounds, Chris Plate, Debra Korb, Lisa Stiwinter, Jason deBruyn, Russ Colbath, Mike Torralba, and others. Mayor Kilgore called the Strategic Planning Meeting of February 5, 2008 to order at 4:00 p.m. A quorum was present. Item No. 1. Discussion of Federal Legislative Priorities. Ms. Jennifer Imo from The Ferguson Group discussed the FY 2009 Federal Agenda. General discussion and highlights of the presentation included appropriation requests for the Monroe Regional Airport Runway Extension (request amount $5.375 million), Reclaimed Water System ($2 million), and Monroe Police Department's In-Car Cameras ($330,000). Additional discussions included non- appropriations priority projects which included the Reclaimed Water System, Monroe Police Department's grant application for 800 MHz radios, Public Transportation System, Historic District, Neighborhood Revitalization, Hope VI, Energy-Efficient City Fleet, and Human Resources Training. Council Member Jordan stated that his vision for the Public Transportation System and Energy Efficient City Fleet was to start with a couple of buses which would use natural gas. However, one of the problems would be the cost of setting up a fast fill natural gas system to fill the buses up overnight to travel during the day. He advised that the City was getting ready to build a natural gas pipeline and have its' own natural gas systems and if any of the City's fleet could switch to natural gas, that could help remove some of the ozone generated in the City. Council Member Jordan asked Ms. Imo when she requested funding; for this project, to please convey this message that it was not just a request for public transporta~tiom, but that the City was taking the initiative to do something to help alleviate a problem for thf; entire region. Item No. 2. Discussion of FEMA Flood Plain Mans. Assistant City Manager Wayne Herron stated that there was currently a set of flood maps adopted for the City of Monroe. He advised City Council Strategic Planning Meeting February 5, 2008 Page 24 that FEMA restudied areas every seven to ten years and Monroe and Union County have been restudied. Mr. Herron stated that normally, the City would await a notice of final determination (~ before adopting the maps in October 2008. Mr. Herron stated that Hospice of Union County had a Ce:rtifncate of Need from the State to add onto their facility and they must have their building completed within 2008. Current maps show the proposed Hospice building in the floodway; therefore, the building cannot be permitted. Mr. Herron stated that the draft maps show the proposed Hospice building out of the floodway and the flood fringe; however, under the new maps, the building could be permitted. He advised that staff and Hospice had been exploring options. Mr. Herron advised that NC Emergency Management and FEMA Region IV advised today that they would allow the City to adopt specific panels of the draft maps. He advised that the City could adopt two of the draft panels and allow Hospice to apply for proper permits to construct a building. Adoption of these two panels would not have an adverse impact on permitting that is currently taking place for the extension of the runway at the Monroe Regional Airport. Mr. Herron advised that staff would prepare a text amendlment to be submitted to the Planning Board and Council for review and consideration of the two draft panels that affect Hospice. Council Member Smith asked if those two panels changed, would Council just adopt those changes. Mr. Herron replied yes. Staff was advised today that if there are modifications or changes during the review period, staff would be notified of that in the letter of final determination in October and the map panels would have to be adopted again. Mr. Herron stated he was advised today that staff will actually do a preliminary adoption with the text amendment for the preliminary maps now, but then would have a final adoption of the permanent maps in October which would supersede what staff does in the next month. Council Member Jordan asked was this a normal policy that the State had in place or was some individual interpreting the policy. Mr. Herron advised this was not nornal policy, but was a situation, as it was described to him today, that the Statt~ had not experienced in this fashion before. Mr. Herron advised that FEMA Region IV and the State felt bad about the position that Hospice was in and decided that there was no legal reason that they could stop them from doing this if they received their authorization because there was not a negative reason not to allow them ~1 to do this. Mr. Herron advised that FEMA Region IV and the State indicated they would work t with staff. Mr. Herron noted that if Council directed staff to move forward, they would work with both the State and FEMA Region IV to make sure they were both comfortable with the wording now and in October. Both have indicated this is not something they will do every day and it may never happen again, but this was an unusual circumstance and tY>ey were glad to offer this relief. Mr. Sholar felt that the City would be covered since both the State and FEMA had authorized the issue. Direction of Council was to move forward with staff's request to prepare a text amendment to be submitted to the Planning Board and Council for review and consideration of the two draft panels that affect Hospice. City Council Strategic Planning Meeting February 5, 2008 Page 25 Item No. 3. Update on Water Supply. Water Resources Director Russ Colbath reviewed the (~ current demand for February 2008. He advised that the; weekly average for the past several weeks had been approximately 5.5 million gallons per day and the cooler weather, conservation, and Stage 3 restrictions have kept demands steady. Mr. Colbath reviewed the work completed since December 4, 2007 which included completion of the engineering, permitting, construction, and operation for pumping water from the State Rock Quarry to Lake Lee, and completion of engineering, permitting, construction, and operation for the; Bulk Reclaimed Water system at the wastewater treatment plant. A brief period of discussion was held regarding the restrictions and training for reclaimed water. Mr. Colbath advised that based on the current demand levels and water supply in storage (including Rock Quarry), the City had approximately 160 days of supply, and the supply from Union County had been discontinued. He advised that the quarry was being held in reserve since Lake Lee was full and pumping would be reactivated when/if appropriate. Based on all considerations including potential for additional rainfall in next 15 days, and forecasted easing of the drought in the next three months, staff recommended that the City move from Stage 3 back to, Stage 2A consistent with Ordinance thresholds effective February 8, 2008. Council Member Ashcraft moved that the City move from Stage 3 back to Stage 2A consistent with Ordinance thresholds effective February 8, 2008. Council Member Nash seconded the motion, which passed unanimously with the following votes: AYES: Council Members Ashcraft, Jordan, Keziah, Nash, Smith, Mayor Pro Tem Bazemore, and Mayor Kilgore NAYS: None There being no further business, the City Council Strategic Planning Meeting of February 5, 2008 adjourned at 5:15 p.m. Attest: by G. Kil or ,Mayor ~3rioCc~e~E~y c~;, c'}2o~iy~soyl ~ Bndgette H. Robinson, City Clerk o2-os-osstp City Council Strategic Planning Meeting February 5, 2008 Page 26