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02/20/2001 . e e e e CITY OF MONROE CITY COUNCIL MEETING Monroe High School Auditorium, 1 High School Drive, Monroe, NC 28112 February 20, 2001 - 6:30 p.m. CONSENT AGENDA 1. Minutes of Regular City Council Meeting of February 6, 2001 Minutes of Historic District Commission Meeting of October 9, 2000 Minutes of Planning Board Meeting of January 3, 2001 Minutes of Transportation Committee Meeting of January 11, 2001 Minutes of Economic Development Commission Meeting of December 7, 2000 Minutes of Airport Commission Meeting of November 6, 2000 2. Award of Bid for Bucket Truck ~ Electric Division 3. Notification of Award of Bids A. Winch System B. Pipe Burster C. Compressed Air System 4. Amendment to Call for Public Hearing To Be Held March 20, 2001 - Proposed Street Closing of Unopened Alley Between Jerome Street and Adams Street 5. Monroe/Union County Community Development Corporation (CDC) in Partnership With the City of Monroe A. Budget Amendment B. Approval to Accept Funding to Hire a Project Specialist to Serve on CDC Staff 6. Call for Public Hearings to be Held March 6, 2001 A. Resolution to Call for a Public Hearing - Purchase of Property for Economic Development B. Proposed Ordinance to Amend Title I, Chapter 10: General Provisions - Addition of Rental Dwelling and Dwelling Units Ordinance Enforcement C. Project #01-100-00004 - Conditional Use Permit Request - Renovation and Addition to Union County Public Library - 316 E. Windsor S1. - Tax ID#'s 09-231-194A, 216, 217, and 218 D. Project #01~130-00oo4 ~ Rezoning Request - From R-lO (Moderate/High Density Single- Family Residential) to B-3 (Highway Business) - .424 acres on Corinth Church Road Approximately 200 feet From the Intersection of Lancaster Avenue (Highway 200) ~ Tax ID# 09-327-001A(Portion) E. Project #01-130-00005 ~ Rezoning Request - From B~3 (Highway Business) to B-4 (General Business) - 806 Bundy Street (.513 acres) Approximately 300 Feet West of Morgan Mill Road - Tax ID# 09-189-006 1 e e e e e REGULAR AGENDA 7. Action from Public Hearing Held February 6,2001 - Denial of Conditional Use Permit - Project # 01-100-00002 - Request to Convert a Single-Family Residence to a Day Care Center for 20 Children - 402 South Bragg Street 8. Community Meeting A. Services Provided by City of Monroe for Hispanic Community B. State Assistance C. Availability of Bilingual Employees at City of Monroe D. Interpretation Services at Hospital, Police Department and Fire Department E. Economic Development F. 911 Calls G. Home Ownership Down Payment Assistance H. Bilingual Employees at Hospital I. Recruitment of New Employees J. Translators K. Soccer Fields L. Resources for Recruitment M. Interpreters N. Central Information Center O. Land P. Police Department Q. Legal Services of Southern Piedmont R. Planning Employment Positions S. Legal Services of Southern Piedmont T. Next Community Meeting U. Monroe Police Department & ALE 9. Closed Session ~ To consult with City Attorney on Matters Requiring Confidentiality 02-20-01 2 e e e . e CITY OF MONROE CITY COUNCIL MEETING FEBRUARY 20, 2001 - 6:30 p.m. MINUTES The City Council of the City of Monroe, North Carolina, met in Regular Session in the Monroe High School Auditorium, 1 High School Drive, Monroe, North Carolina, at 6:30 p.m. on February 20, 2001, with Mayor Judy L. Davis presiding. Present: Mayor Judy L. Davis, Mayor Pro Tern P. E. Bazemore, Councilmembers Phil Hargett, Billy A. Jordan, Lynn Keziah, Bobby G. Kilgore, Robert J. Smith, City Manager S. Douglas Spell, City Attorney John Milliken, City Clerk Jeanne M. Deese Absent: None Visitors: Sherry Hicks, Kirk Shute, Alexandra Plalez, Isabelle Gillespie, Phyllis Hill, Troy Penny, Catherine B. Taylor, Michelle Olivares, Lizabeth Olivares, Elizabeth Figueroci, Tommy Conubra, M. Angela Conubra, Wilma Hathaway, Allen L. Hathaway, Jeanette Sherrod, Gildado Garcia, Virginia Molina, Griela Barrios, Mario Ramos, Willie Jordan, Patricia Rivas, Dwanna Blakeney, Vanessa Bradshaw, Lillie Massey, James Morrison, Shawn Morrison, Dottie Morrison, Heather Manry, Margarita Bentley, Marquitla McClendon, Samuel Robeff, Nicanor Hernandez, Deize A. Corrales, Sonia Vizcaino, Jill Martin, La Vondra Edwards, Stevie Cox, Carol Rhea, Wayne Herron, Mike Courtney, Jim Loyd, Cheryl Brown, Mark Donham, Don Mitchell, Russ Colbath, Denise Stegall, Susan Osborne, Redd Osborne, Rosana Campos, Eddie Hall, Jf., Jack Lawson, Consuelo V. Estrada, Dula Castrejon, Cristobal Sanabia H., Eliezer Sanabia H., Adres Hidalgo, Dora Sanchez and others Mayor Davis called the Regular City Council Meeting of February 20, 2001 to order at 6:30 p.m. A quorum was present. CONSENT AGENDA: Mayor Davis reviewed the Consent Agenda and asked if any member of the Councilor the public would like to have any items moved from the Consent Agenda to the Regular Agenda for discussion. No such request were received. Written background information was provided in advance in the Council Agenda Packets for each item on the Consent Agenda. No further discussion was held. One motion and vote was taken, which induded approval of all items on the Consent Agenda. 3 . e e e . Item No.1. Minutes of Regular City Council Meeting of February 6, 2001. Mayor Pro Tern Bazemore moved to approve the Minutes of the Regular City Council Meeting of February 6, 2001. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: Minutes of the Historic District Commission Meeting of October 9, 2000, Minutes of the Planning Board Meeting of January 3, 2001, Minutes of the Transportation Committee Meeting of January 11, 2001, Minutes of the Economic Development Commission Meeting of December 7, 2000, and Minutes of the Airport Commission Meeting of November 6, 2000 were received as information of Council. Item No.2. Award of Bid for Bucket Truck - Electric Division. Administrative Services Manager Keziah advised that on January 29, 2001 bids were received for a bucket truck for the Electric Division. Bid tabulation is as follows: VENDOR COST DELIVERY WARRANTY Altec Industries, Inc. No Bid Baker Equipment No Bid Engineering Co. O. G. Hughes $102,895.00 120-180 days 1-5yr Duke Energy Fleet Freightliner - $118,428.17 180-210 days 1-5yr Services International- $122,333.17 Map Enterprises $120,625.00 150-180 days 1-5yr Owsley & Sons Company No Bid Telelect East $121,185.00 180-200 days 1-5yr Staff recommended that Council award the bid to a. G. Hughes for the sum of $102,895.00. There are sufficient funds budgeted in the Electric Division for this purchase. Mayor Pro Tern Bazemore moved to award the bid for a bucket truck to a.G. Hughes in the amount of $102,895.00. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: Item No.3. Notification of Award of Bids. A. Winch System. Administrative Services Manager Keziah advised that bids were received on January 22, 2001 for a winch system for the Water Resources Maintenance Division. 4 · e e e e Pursuant to Ordinance 0-1999-11, the Purchasing Division informed Council of the bid tabulations as follows: VENDOR WINCH TT Technologies $46,250.00 Vermeer Carolinas, $54,188.00 Mr. Keziah advised that this bid has been awarded to TT Technologies for the sum of $46,250.00. There are sufficient funds budgeted for this item. B. Pipe Burster. Administrative Services Manager Keziah advised that bids were received on January 22, 2001 for a pipe burster for the Water Resources Maintenance Division. Pursuant to Ordinance 0-1999-11, the Purchasing Division informed Council of the bid tabulation as follows: VENDOR COST TT Technologies $20,696.00 Vermeer $30,436.00 Mr. Keziah advised that this bid has been awarded to TT Technologies for the sum of $20,696.00. There are sufficient funds budgeted for this item. C. Compressed Air System. Administrative Services Manager Keziah advised that bids were received on January 29, 2001 for a compressed air system for the Water Resources Construction Division. Pursuant to Ordinance 0-1999-11, the Purchasing Division informed Council of the bid tabulation as follows: VENDOR COST DELIVERY SCHEDULE Air Components & Systems Ltd. $31,908.00 2- 3 weeks Ed Mack Compressor Co. $29,087.88 3 weeks Pattons, Inc. No Bid Woodward Compressor Sales No Bid Mr. Keziah stated that the bid received from Ed Mack Compressor Company contained too many bid exceptions to the specifications. The opinion of the Water Resources Staff was that the exceptions taken by Ed Mack Compressor Company as well as the overall quality of the equipment offered by Air Components & Systems Ltd. deems this equipment to be the best value purchase of those bid. Mr. Keziah advised that this bid has been awarded to Air Components and Systems Ltd. for the sum of $31,908.00. There are sufficient funds budgeted for this item. Item No.4. Amendment to Call for Public Hearina: To Be Held March 20, 2001 - Proposed Street Closina: of Unopened Alley Between Jerome Street and Adams Street. Planning Director Rhea advised by memorandum that this item was a consideration of a request to ratify the public hearing to be held on March 20, 2001 (originally approved for 5 · e e e e March 6, 2001) in that The Enquirer-Journal inadvertently failed to publish the notice the first week of the required consecutive four-week runs. Mayor Pro Tern Bazemore moved to ratify the public hearing to be held on March 20, 2001 rather than March 6, 2001 as originally approved. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: Item No.5. Monroe/Union County Community Development Corporation CCDC) in Partnership With the City of Monroe. Planning Director Rhea advised by memorandum that the City Council authorized the submission of a Capacity Building Grant on August 15, 2000. The City, in partnership with the Monroe/Union County Community Development Corporation (CDC), applied for a Capacity Building Grant through the North Carolina Department of Community Affairs (DCA), which was funded in the amount of $50,000 to hire a project specialist to serve on the CDC's staff. To draw down the funds, the Grant Agreement, Funding Approval, and Signatory Forms and Certifications must be signed by the Local Authorized Official and approved by the City Council. Staff recommended that City Council approve: 1) Budget Amendment to designate and appropriate funds under the grant, and 2) the Capacity Building Grant Agreement and Funding Approval. A. Budget Amendment. Mayor Pro Tern Bazemore moved to designate and appropriate funds in the amount of $50,000 for this grant. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: B. Approval to Accept Funding to Hire a Project Specialist to Serve on CDC Staff. Mayor Pro Tern Bazemore moved to approve the Capacity Building Grant Agreement and Funding Approval. Councilmernber Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: 6 e e e . e Item No.6. Call for Public Hearings to be Held March 6.2001. A. Resolution to Call for a Public Hearing - Purchase of Property for Economic Development. Mayor Pro Tern Bazemore moved to adopt Resolution R-2001-18 for a public hearing to be held March 6, 2001 at 6:30 p.m. to consider this request. RESOLUTION OF THE MONROE CITY COUNCIL TO CALL FOR A PUBLIC HEARING R-2001-18 BE IT RESOLVED that the City Council of the City of Monroe will conduct a pubic hearing pursuant to North Carolina General Statutes 158-7.1(c) for the purpose of purchasing two tracts of land at the southwest corner on Goldmine Road and Airport Road for an industrial park or to be held for resale for industrial or commercial use, said hearing to be on the 6th day of March, 2001 at 6:30 p.m. in the City Council Chambers, City Hall, 300 West Crowell Street, Monroe, North Carolina. The interest to be acquired is fee simple title at a proposed purchase price of $14,000.00 per acre. The City Council intends to approve the acquisition of said property with funds advanced from the Electric Fund and to be appropriated for Economic Development. Said property is more particularly described as follows: Tract 1 Tax Parcel 09-402-001, the Bowie Motors of Monroe, Inc property: Being in North Carolina, Union County, Monroe Township and being all of that property shown on tax map 09-402-001 and being of portion of the deed recorded in Deed Book 478, Page 219. The property is bounded: on the north by Goldmine Road (SR 1162); on the east by the property granted to Hugh C. Murrill by deed recorded in Record Book 748, Page 695 in the Union County Register of Deeds being tax map parcel 09-399-159, said parcel also being the property granted to GMHB, LLC by deed recorded in Record Book 1003, Page 166 in the Union County Register of Deeds; on the south by Airport Road (SR 1349); and on the west by Hampton Meadows Subdivision recorded in the following plat files in the Union County Register of Deeds: I) Plat Cabinet B, File 85B; 2) Plat Cabinet B, File 86B; 3) Plat Cabinet B, File 87A; 4) Plat Cabinet B, File 86A; and Hampton Meadows Subdivision phase 2 in Plat Cabinet B, File 92A and containing approximately 41 Acres including what is in the right-of~way. Tract 2 Tax Parcel 09-399-159, the property of Hugh C. Murrill Heirs and GMHB, LLC: Being in North Carolina, UIÙon County, Monroe Township and being all of that property shown on tax map 09-399-159 and being a portion of the property granted to Hugh C. Murrill by deed recorded in Record Book 748, Page 695 in the Union County Register of Deeds, said parcel also being a portion of the property granted to GMHB, LLC by deed recorded in Record Book 1003, Page 166 in the Union County Register of Deeds. The property is bounded: on the north by Goldmine Road (SR 1162); on the east by the properties of George A. Karagounis and wife Evangeila Z. Karagounis by deed recorded in Record Book 1053 Page 533 in the Union County Register of Deeds being tax parcel 09-402-002 and by deed recorded in Deed Book 432 Page 302 in 7 e e e e e the Union County Register of Deeds being tax parcel 09-402-003; on the south by Airport Road (SR 1349); and on the west by property of Bowie Motors of Monroe, Inc. by deed recorded in Deed Book 478 Page 219 in the Union County Register of Deeds being tax parcel 09-402-001 and containing approximately 105 Acres including what is in the right-of-way. Adopted this ~day of February, 2001. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: B. Proposed Ordinance to Amend Title I, Chapter 10: General Provisions - Addition of Rental Dwelling and Dwelling Units Ordinance Enforcement. Mayor Pro Tern Bazemore moved to call for a public hearing to be held March 6, 2001 at 6:30 p.m. to consider this request. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: C. PrQject #01-100-00004 - Conditional Use Permit Request - Renovation and Addition to Union County Public Library - 316 E. Windsor St. - Tax .D#'s 09-231-194A, 216, 217, and 218. Mayor Pro Tern Bazemore moved to call for a public hearing to be held March 6, 2001 at 6:30 p.m. to consider this request. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: D. PrQject #01-130-00004 - Rezoning Request - From R-10 (l\'Ioderate/High Density Single-Family Residential) to B-3 (Highway Business) - .424 acres on Corinth Church Road Approximately 200 feet From the Intersection of Lancaster Avenue (Highw~ 200) - Tax ID# 09·327-001A(Portion). Mayor Pro Tern Bazemore moved to call for a public hearing to be held March 6, 2001 at 6:30 p.m. to consider this request. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: 8 Record Owner(s): Ada Norvell McGee e Property Location: 402 S. Bragg St. Tax Map & Parcel # 09-276-243 Acreage: .24 Deed Reference:BoOK 562 . PAGE 60S . e e e E. Project #01-130-00005 - Rezoning Request - From B-3 (Highw~ Business) to B-4 (General Business) - 806 Bundy Street (.513 acres) Approximately' 300 Feet West of Morgan Mill Road - Tax ID# 09-189-006. Mayor Pro Tern Bazemore moved to call for a public hearing to be held March 6, 2001 at 6:30 p.m. to consider this request. Councilmember Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: REGULAR AGENDA Item No.7. Action From Public Hearing Held February 6, 2001 - Denial of Conditional Use Permit - PrQject # 01-100-00002 - Request to Convert a Single-Family Residence to a Day Care Center for 20 Children - 402 South Bragg Street. Mayor Pro Tern Bazemore requested to abstain from voting due to the fact he has a conflict of interest in that he lives on Bragg Street and serves on the Board of Partnership for Children. Councilmember Keziah seconded the motion, which passed unanimously with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, Mayor Pro Tern Bazemore and Mayor Davis None NAYS: Councilmember Smith moved BE IT ORDAINED that this Conditional Use Permit be denied: DENIAL OF CONDITIONAL USE PERMIT On the date(s) listed below, the City Council of the City of Monroe met and held a public hearing to consider the following application: Type and Intensity of Use: Day Care Center for twenty children Public Hearing Date: February 6. 200] Denial Date: February 20. 2001 SECTION 1. FINDINGS: Having heard all of the evidence and arguments presented at the hearing, the City Council, at its regular meeting on February 20,2001, finds and determines the following: 1. The use will materially endanger the public health or safety if located where proposed and developed according to plan; and 9 · e e e e 2. The use does not meet the minimum yard setback as required in 156.034(C)(2) or the minimum side yard setback as required in 156.034(C)(4); and The use will substantially injure the value of adjoining or abutting property, and the use is a not public necessity; and The location and character of the use, if developed according to the plan as submitted and approved, will not be in harmony with the area in which it is to be located; and The relationship to and impacts upon adjoining and nearby properties and the adequacy of proposed measures to minimize any adverse impacts are not sufficient; and 6. The paving of the entire front yard for parking is not compatible with surrounding residential areas, and therefore the neighborhood character is not reasonably safeguarded; and 3. 4. 5. The proposed use will create or seriously heighten the congestion on local streets in the area and along Bragg Street in particular; and The traffic, parking, and circulation plans as shown on the survey are not in keeping with the residential character of the neighborhood, and due to lack of space constitute a safety hazard. 9. The lot width in the proposed parking area is so limited as to constitute an exiting hazard from some of the required spaces due to backing into the travelway of a public street. 7. 8. SECTION 2. CONDITIONS: Now, therefore; the application to make use of the above described property for the purpose indicated is hereby denied. Councilmember Keziah seconded this motion, which passed with the following votes: AYES: Councilmembers Hargett, Jordan, Keziah, Kilgore, Smith, and Mayor Davis None NAYS: Item No.8. Community Meeting. Mayor Davis welcomed the citizens of the community and thanked them for coming out to this City Council Meeting. Mayor Davis introduced the Council Members and City Manager Doug Spell. The Department Directors introduced themselves and the various departments they represented. Mayor Davis asked for questions, comments or concerns that were specifically related to the services that the City of Monroe provides that anyone might have concerning themselves or their family. A. Services Provided by City of Monroe for Hispanic Community. A citizen asked about information regarding what services are provided by the City Council that helps the Hispanic community. Mayor Davis stated she wanted to clarify one thing that was often misunderstood and that was the boundary of City services. The City has no jurisdiction over the Department of Social Services. The County provides Social Services. The services provided from the City are water, sewer, natural gas, and garbage. Mayor Davis further stated that the City does not have anything to do with the school system other than advocating. The citizen also asked if the City provided fonns translated in Spanish and Mayor Davis responded that the City does indeed have such forms and staff brought some forms with them tOlúght. Mayor Davis said the forms have numbers and names in English on one side and Spanish on the other. She also 10 · e e e e stated that it is very important for the community to be aware of the specific phone numbers and whom they are to call whenever a concern arises. These forms also contain some energy tips that might help the citizens since we have been experiencing unusually high utility bills. B. State Assistance. Don Barker advised that he works as a liaison with Representative Fern Shubert and offered their services to the Hispanic community if they had a problem at the state level. He further stated that he would leave his business cards for anyone that would like to take one. C. Availability of Bilingual Employees at City of Monroe. A citizen asked whether or not there was someone available to answer questions at City Hall that is bilingual. Mayor Davis stated that the Director of Finance and Administration, Sonia Vizcaino, was available to assist them. Mayor Davis informed the citizens to call and let someone know they needed an interpreter and they would be accommodated. The City of Monroe has one Customer Service Representative that speaks Spanish, Sheila Haley. Mayor Davis stated that it must be difficult to be in a country in which you do not speak the language and the City will help as much as possible. D. Interpretation Services at Hospital. Police Department and Fire Department. A citizen asked if the City would be willing to start an interpreter service at the hospital, Police and Fire Departments. Mayor Davis stated that the City does not have oversight of the hospital. Mayor Davis then recognized Ms. Janice Williams, Coordinator for Union County Healthy Carolinians. Ms. Williams stated that they could contact her office. Bobby Haulk, Chief of Police, also advised that the Police Department has interpreters available on an as-needed basis. E. Economic Development. A citizen had a question with regards to Economic Development and what the City of Monroe is doing to help develop the Hispanic community. Economic Director Platé stated Hispanic industry is recruited throughout the City, but extra incentives are offered for areas designated as a State Empowerment Zone such as Sutton Park. A citizen asked how the Hispanic community could find out about "the zone". Economic Director Platé said they could call his office and he would also be available after the meeting for specific questions. Economic Development is working to get information out via the web sites and the Chamber of Commerce. The City of Monroe Economic Development Office was the main point of contact. F. 911 Calls. A citizen asked if a Hispanic calls the Police or Fire Department and does not speak English, is there someone there that can translate who answers the phone. Police Chief Haulk replied that at this time they do not have dispatchers that can translate. They do have some dispatchers that have learned basic Spanish. Police Chief Haulk also stated that the City of Monroe has just hired their first Hispanic police officer. He also said that if anyone else would like to apply to the Police Department and was qualified, they could use some more officers. 11 . e e e . G. Home Ownership Down P~ment Assistance. Isabelle Gillespie, Executive Director of the Monroe/Union County Community Development Corporation, stated that one of the primary services that they offer through the assistance of the City of Monroe is a down payment assistance program to purchase housing. She also provided flyers for a Home Buyer's Workshop available after the meeting. H. Bilingual Employees at Hospital. A citizen stated that the hospital and other community services need bilingual individuals. Mayor Davis said she hoped she explained that the City has no oversight of the hospital, and that Union Regional Medical Center would be the one to contact regarding this. Mayor Davis further stated that she agrees that there does need to be bilingual individuals to help with the services that the City of Monroe provides. Mayor Davis also said that one problem that the City has had is finding people who want to apply for these jobs. The Police Department has had a great deal of problems finding people to apply with bilingual skills. I. Recruitment of New Employees. A citizen questioned whether different agencies could recruit individuals in the same manner that the Department of Education recruits. Human Resources Director Brown said that recruitment efforts are mostly on a local and regional basis due to the type of positions to be filled. She stated that the City does recruit from the immediate area also. Police officers are recruited in the entire State of North Carolina, to try and target people that are bilingual. Mayor Davis added that the Monroe City Council is not involved in the actual hiring of employees. Mayor Davis stated that the City Council has told the Human Resources Department that they would like for the workforce of the City of Monroe to reflect the actual people who live in Monroe. .J. Translators. A citizen made a comment that there are only a few translators and sometimes the citizens are charged very high prices by individuals that work for various agencies to translate and that this is a critical issue to find translators. Mayor Davis said she understood, but the City has no control over that. K. Soccer Fields. The President of the Hispanic Soccer League had a question regarding the soccer fields located near the Airport. He advised that he had received a letter from the Airport asking them to return those fields to the Airport because they are planning an expansion of the Airport. There are approximately 5,000 Hispanics involved with the Hispanic League. Mayor Davis advised that this request was not because of an Airport expansion. The Federal Aviation Administration (FAA) told the City that they could not use those fields because the fields are in the approach path of the airplanes. Mayor Davis said the FAA advised that if the City continued to use those fields, the City would lose funding from the FAA. Mayor Davis further stated that everyone on Council has been trying to find another place to play soccer. She also added that the City was appealing the FAA's decision, but has not heard from that appeal. A citizen asked if Parks and Recreation had any plans to build a soccer field in the future. Mayor Davis directed this question to the Parks and Recreation Director, Mike Courtney. 12 e . e e . Parks and Recreation Director Courtney stated that this is something they have talked about and are trying to find a possible site, but it has not been easy to find something within the City. Mayor Davis said she realized how important those fields are to the Hispanic community and the City has appealed the decision to close FAA or they will continue to try to find other available sites. Mayor Davis said they were appreciative of the fact that the Soccer League has always been willing to give of their time and efforts and they have never asked for something for nothing. L. Resources for Recruitment. A citizen asked how recruitment is done for jobs within the City and whether it is published in the newspaper. Human Resources Director Brown said that the City does advertise in the local newspaper and the ads do indicate that the ability to speak Spanish is a plus. The openings are posted on the bulletin board in the Human Resources Department. Human Resources Director Brown further stated that the City also advertises openings with the North Carolina Employment Security Commission, which are accessible throughout the State of North Carolina. The City also distributes Career Opportunities via the facsimile to various points to post our vacancies throughout the City and on the City's website. Human Resources Director Brown also stated that the City would welcome Spanish speaking applicants. M. Interpreters. A citizen asked if the City Council would be willing to write a letter to the County Commissioners addressing the issue of interpreters. Mayor Davis said they would be glad to. She said it is not something that the City has control over, but they are always glad to advocate for their citizens. Petra Tussing stressed the difference in someone being an "interpreter" and being "bilingual." She said that unfortunately a lot of bilingual individuals label themselves as translators and give advice to the Hispanics and thus create more problems than they already have. Ms. Tussing said citizens need to find out their qualifications and that being an interpreter requires long hours of training. The Hispanic Community is being taken advantage of by being charged outrageous fees for interpreting services. Mayor Davis replied that the newly founded Literacy Council tries to help people speak English. Perhaps either through that or another organization, the Hispanic community itself may want to do some training of interpreters by those who are bilingual and able to serve as interpreters. Mayor Davis suggested that these people might be willing to do this on a volunteer basis, just as volunteers are helping with the Literacy Council in order to help alleviate some of the problem. N. Central Information Center. A citizen asked if a central information center where Hispanics could receive information about jobs, interpreting services, police, fire and general information could possibly be located at the football field or soccer field. The citizen further stated that the community would like to see these all under one roof and make that information available to the community. Mayor Davis replied that the City of Monroe does have youth soccer leagues and they have tried to recruit children from the Hispanic community. Mayor Davis said she hoped they would participate. 13 . e e e . o. Land. A citizen spoke about her concerns as a teacher. She said that even though the school system is doing a lot, the Hispanic community still needs to be considered. She said that her church would like to have an after-school program and a day care, but it is not big enough for the things they want to do. They need money to build their church and to be able to provide those services. The citizen questioned whether the City could help with this. Mayor Davis said that legally the City could not donate land to build a church. The citizen replied that they were not referring to a donation, but for the City to possibly sell some land to their church. Planning Director Rhea advised they are currently looking at all the property the City owns to see if there is any surplus. The citizen said the church is working very hard to raise money. A lot of their students drop out of school and they need to do something about that. P. Police Department. A citizen stated that he has seen many injustices with the Hispanic community and many occasions the Police stop them for no reason. This citizen asked that Police Chief Haulk speak with his officers so that they respect the Hispanic community. He also mentioned the DMV and how they make it difficult for the Hispanics to get an ID, and this motivates many Hispanics to drive without a license. Mayor Davis replied that the City of Monroe could not help with the DMV situation since this was a State agency. She suggested that Representative Fern Shubert's office could possibly provide some help. Mayor Davis suggested getting into the Hispanic Community and letting them know a list of identification that is required by the DMV. Mayor Davis also suggested contacting someone at the State level to see if they could offer some assistance. Q. Legal Services of Southern Piedmont. Heather Manry, who works with Legal Services of Southern Piedmont, commented that a lot of the Hispanic Community are living in very poor housing conditions and in a lot of situations are being charged more rent than other people, and she was wondering what the City was doing to enforce this with non-English speaking people? Planning Director Rhea said that the City has taken a fairly aggressive stand. Within the last two years, the City has adopted a new Minimum Housing Ordinance and hired four inspectors. Three of those are full- time field inspectors and one is the Supervisor, Rich Davis. Planning Director Rhea stated that those inspectors are charged with enforcing the Minimum Housing Code as well as the Public Health Nuisance Ordinance. Latest efforts have been to adopt a Rental Property Program which requires all property owners who rent residential property in the City to obtain a rental permit annually which subjects them to a minimum housing inspection once every three years. It will take three to five years to get firmly on the ground. Planning Director Rhea said the City expects to have good results in the rental community, and is also working on the Rental Property Task Force and with the property owners to solve some of these issues. Planning Director Rhea stated that the Planning Department have the brochures in Spanish that were put together by the State Legal Aid which explains renter's and owner's rights and responsibilities. . Ms. Manry asked how a citizen could make a complaint if they had one. Planning Director Rhea said that if five or more residents in the City of Monroe sign a petition, then inspectors will go in and inspect the unit, rental or unoccupied to determine whether it is in compliance 14 e ~:¡ . e e e with our Minimum Housing standards. A citizen asked if inspectors were available to come inspect their house. Planning Director Rhea stated she couldn't promise the inspectors could get out there tomorrow, but probably within two to five working days. Planning Director Rhea asked the citizen her address and the lady replied it was not for herself, but other people that she knew. The citizen gave the address as Riverside. She told of unfit living conditions (rats, roaches) and she stated the dwelling had never been painted as well. Rich Davis said that about 70 % of the Riverside Apartments that are owned by Burgess Associates have been inspected. Planning Director Rhea said it is important to note that the ordinance puts responsibility on the tenant as well to make sure that the unit is kept in sanitary conditions. When the City goes in to do an inspection, they not only look at structural and electrical, but also look at the sanitary conditions. There is a burden on both the tenant and property owner. Planning Director Rhea stated that painting and carpet are not included in their inspections. She offered one word of advice, to make sure that a written lease is obtained and have someone review it before you sign it. Planning Director Rhea said she would be more than happy to meet with the Hispanic community and go over the Minimum Housing Code. R. Planning Employment Positions. A citizen asked about possible employment in the Planning Department and where are these positions posted. Planning Director Rhea said there are some job requirements such as a high school diploma and just like any other job posting, you would need to fill out an application and if you met minimum qualifications, your application would be reviewed. Planning Director Rhea said that one of their current positions available was a Level One Inspector. There are minimum qualifications for that position and the City does provide the training. Human Resources Director Brown said these vacancies were posted at the Human Resources Department, NC Employment Security Commission, in other City departments such as the Police Department and the Operations Center on Walkup Avenue, and the City's web site. They are welcome to call City Hall anytime also. It was asked if the City would be willing to post these career opportunities in the Spanish newspapers in Monroe. Human Resources Director Brown replied, "yes." A citizen complained that the NC Employment Security Commission does not inform them of all the jobs that are available with the City of Monroe, especially the bilingual positions that are available. Mayor Davis stated that the City has no jurisdiction over the NC Employment Security Commission, but will try to contact them and let them know the City is searching for bilingual people and make sure that they direct them to all job opportunities. S. Legal Services of Southern Piedmont: Heather Manry who works for Legal Services of Southern Piedmont, 133 Union Street South, Concord, NC, 28025 wanted to make the Hispanic community aware of their free legal services and advised that she had pamphlets available in Spanish and she would be located at the door to distribute them after the meeting. Mayor Davis asked for everyone with handouts to make themselves available at a central location by the door to make sure everyone got what they needed. T. Next Community Meeting. A citizen asked when the next community meeting would be held. Mayor Davis replied that the City Council usually goes into the different neighborhoods at least once a year. City Council meets twice a month at City Hall on the first and third 15 e e e e e Tuesday of every month at 6:30 p.m. and the citizens are always welcome at any meeting to voice concerns, questions or to just attend the meeting. Mayor Davis reiterated that everyone was welcome. U. Monroe Police Department & ALE: Mrs. Willie Jordan addressed Council with some concerns she had regarding the fair and equitable treatment of some Monroe High School students by the Monroe Police Department and the ALE (Alcohol Law Enforcement) Officers involving a recent incident with several Monroe High School students. Mrs. Jordan stated she felt that these students were in the wrong place at the wrong time and they made a bad decision, and she was concerned that they did not receive fair and equitable treatment due to their race. Mrs. Jordan referred to a similar situation that had happened previously and the students involved, who were white, did not receive the same type of punishment and their names were not printed in the newspaper, as were these students in the most recent incident involving under age drinking. Mrs. Jordan added that the students involved were not thugs and she was not condoning what they had done. They were in the wrong place at the wrong time and she just wanted to make sure that everyone receives fair and equitable treatment from the Monroe Police Department. Mayor Davis replied that she did not know all of the facts and asked Police Chief Haulk for comment. Police Chief Haulk said that he always stood up for Monroe High School, but he did not apologize for what his officers had done. He said he did not know all the circumstances, but that the students were charged with possession and some cases he could not argue and some cases might be won in court. Police Chief Haulk said the best philosophy is to charge everyone involved and he did not know why some names were released and others were not. ALE wrote about seven or eight citations and sent them to their Charlotte office. Mrs. Jordan stated again that she was not condoning the student's behavior, but felt everyone should be treated fairly. Mrs. Jordan stated "treat everybody the same, go strictly by the book and treat people with dignity." Police Chief Haulk said that he appreciated her comments. Mayor Davis stated she agreed and that they wanted all children treated fairly and to make good choices. The Regular City Council Meeting of February 20, 2001 ad'ourne at 8:40 p.m. /40' Attest: . Davis, Mayor ~ Jeanne M. Deese, City Clerk ~ ( tkkJ Minutes taken d transcnbed by Sherry K. Hicks. Administrative Assistant II 02-20-01 16