Loading...
05/24/2001 SP . - . . . CITY OF MONROE SPECIAL CITY COUNCIL BUDGET WORK SESSION City Hall - Council Chambers 300 W. Crowell Street Monroe, NC 28112 May 24,2001 - 3:00 P.M. 1. Review of City of Monroe Departments A. Building Standards Department B. Economic Development Department C. Engineering Department ~ Engineering, Street, Cemetery and Airport Divisions D. Human Resources Department E. Planning and Development Department F. Police Department G. Fire Department H. Water Resources Department I. Energy Services Department 2. Five-Year Capital Improvement Plan 3. Outside Agency Funding A. Motion to Increase CDC Funding B. Motion to Accept Funding Recommendation of Outside Agency Committee 4. Fees Schedule A. Cemeteries B. Street Closings C. Planning and Zoning 05-24-018 1 · e e e - CITY OF MONROE SPECIAL CITY COUNCIL BUDGET WORK SESSION MAY 24, 2001-3:00 P.M. MINUTES The City Council of the City of Monroe, North Carolina met in Special Session in the City Hall Council Chambers, 300 W. Crowell Street, Monroe, North Carolina, at 3:00 p.m. on May 24, 2001, with Mayor Judy L. Davis presiding. Present: Mayor Judy L. Davis, Mayor Pro Tern P. E. Bazemore, Council Members Billy A. Jordan, Lynn Keziah, Bobby G. Kilgore, Robert J. Smith, City Manager S. Douglas Spell and City Clerk Jeanne M. Deese. Absent: Council Member Phil Hargett. Visitors: Mark Donham, Robert Harvell, Chris Platé, Sonia Vizcaino, Don Mitchell, Jim Loyd, Sonia Vizcaino, Ron Fowler, Cheryl Brown, John Jones, Mike Courtney, Carol Rhea, Bobby Haulk, Russ Colbath, La Vondra Edwards, Troy Penny (partial), Heather Howard (partial) and others. Mayor Davis called the Special Budget Work Session of May 24, 2001 to order at 3:00 p.m. A quorum was present. Item No.1. Review of City of Monroe Deµartments. City Manager Spell reviewed the Agenda for the work session and summarized the proposed budget. He stated that the proposed Budget at this point is approximately $98,000,000 versus $82,500,000 last year, with the primary reason for the increase due to the increasing cost of natural gas. Mr. Spell submitted the proposed budget using the current tax rate of $0.50 per $100.00 valuation. The proposed budget includes 19 new positions. Mr. Spell also submitted the Five- Year Capital Improvements Plan and proposed Fees Schedule as part ofthe budget process. City Manager Spell presented an overview of each operating department, including goals achieved in FY 2000-2001, objectives for FY 2001-2002, performance measures and fiscal summary. Department Directors gave a brief overview of major projects and answered questions by Council. A brief summary follows of action items discussed: A. Buildine: Standards Department. City Manager Spell outlined a recommendation to form a new department, the Building Standards Department, out of the Planning Department, to include the Building Standards Division and Code Enforcement Division. The proposed budget recommends hiring one new position in the Code Enforcement Division. Building Standards 2 Manager Bob Harvell reported that staff has worked hard and is prepared to take over building inspections from Union County on July 1,2001. Staff has coordinated with Union County to be . as consistent as possible when the City takes over inspections. City Manager Spell stated that there were some technology items that the City plans to incorporate to provide better customer service to citizens and the development community. These include an interactive voice response system where pennits could be checked at any time by telephone and the ability to accept credit card payments. B. Economic Development Department. City Manager Spell reported that as a result of the discussions on the outside agencies, the Outside Agency Committee felt that Carolinas Partnership was more of an economic development issue, therefore, funding in the amount of $27,000 was moved to the Economic Development budget. e C. Eneineerine Department - Eneineerine. Street. CemeterY and Airport Divisions. City Manager Spell advised that some responsibilities are being exchanged between the Maintenance Division and the Street Division to better serve the citizens. Duties will be reassigned and no additional personnel will be required. D. Human Resources Department. Council requested infonnation on the diversity of the applicant pool for various City positions. e E. Plannine and Development Department. City Manager Spell stated that in conjunction with the Neighborhood Walk Program, he proposed in the budget a "Neighborhood Grant Program." This matching grant program would be developed where neighborhoods could actually apply for grant funds that would help them beautify the Community. F. Police Department. Following discussion of the benefits derived from the separation of the Police and Fire departments, Mayor Pro Tern Bazemore requested that a list of advantages be prepared as infonnation to the media and citizens. G. Fire Department. Following discussion of the benefits derived from the separation of the Police and Fire departments, Mayor Pro Tern Bazemore requested that a list of advantages be prepared as information to the media and citizens. e H. Water Resources Department. Water Resources Director Colbath reviewed the updated Rate Study and compared the City of Monroe with five surrounding communities. With the proposed seven (7) percent rate increases, Monroe will continue to have the lowest rates of comparable cities. I. Ener2V Services Department. Energy Services Director Mitchell advised that there were no electric rate increases. Additionally, there will be no increase in the margin the City charges for natural gas. e 3 Item No.2. Five-Year Capital Improvement Plan. City Council and staff reviewed and discussed the Capital Improvement Budget Plan for Fiscal Years 2001-2002 to 2006-2007. Staff . answered specific questions of Council. Item No.3. Outside Ae:encv Fundine:. Council Member Jordan advised that the Outside Agency Committee seriously considered requests for funding and felt they made the best decisions that would be in the best interest of all citizens of Monroe. Council reviewed the recommended funding amounts: Homeless Shelter-Utility Subsidy $ 12,000.00 $ 12,000.00 e Community Action-Operating 6,500.00 6,500.00 Community Action-Utility Subsidy 13,500.00 13,500.00 Library-Operating 5,000.00 5,000.00 Library-Capital Equipment 38,800.00 0 Library-Utilities, Parking, Landscaping 155,000.00 60,000.00 CDC-Family Housing Services 48,000.00 35,000.00 CDC-Downpayment Assistance 125,000.00 100,000.00 Historic Properties 10,000.00 9,000.00 e Arts Council 35,000.00 35,000.00 Carolinas Partnership (l) 27,175.40 N/A Turning Point (2) 16,000.00 16,000.00 Council on Aging 6,000.00 6,000.00 Operation Reachout 6,000.00 0 Crisis Assistance Ministry 10,000.00 10,000.00 Union Diversified Industries 2,000.00 2,000.00 Habitat for Humanity 50,000.00 0 Educational Behavior Training Center 15,500.00 0 e TOTAL $ 581,475.40 $ 310,000.00 (l) Appropriation moved to Economic Development Department (2) Includes $1,000 Banquet donation Mayor Pro Tern Bazemore asked that Council reconsider CDC's request of a $13,000 increase. He eXplained his reason for the request was that he serves on the North Carolina Community Development Initiative (NCCDI), the organization that primarily funds CDC. The NCCDI cut CDC's $25,000 this year and will cut another $25,000 next year. The local CDC will get $25,000 less operational money. e Council Member Jordan stated that the Committee discussed the needs and the things that had happened with the CDC extensively and he is familiar with their cuts. He stated that CDC was probably very surprised to get the money that they even got this year from the NCCDI because 4 e e e e . they had thought for the past couple of years that they might be cut off totally. He explained that the CDC is unique to any other organization that the City provides funding for. CDC is a housing developer and has the ability to go out, find tracts of land, develop those tracts of land, and receive development fees. He felt that since the CDC knew the cuts were coming, they should have found some property to develop and made that extra income to prepare for this. Because of that, the Committee recommended that the City actually fund the amount they requested last year, which was $35,000. Mayor Pro Tern Bazemore advised that none of the CDC' s that were cut were aware of it before March. He stated that they have a need for the funding and they deserve funding. He pointed out that each house built adds about $350 taxes to the City. He stated that the CDC does a lot of work helping people become homeowners, and provide counseling services. He knows they need the funding, but he also thinks they deserve it. Following discussion, Council Member Jordan made a motion that City Council accept the figures in the budget as recommended by the Outside Agency Committee. Following further discussion, Council Member Smith seconded the motion for discussion purposes. A. Motion to Increase CDC Fundine. Mayor Pro Tern Bazemore then made a motion to amend Council Member Jordan's motion. His motion was that the figures remain as they are except for CDC, and that CDC be increased by $13,000. Following further discussion, Council Member Keziah seconded the amended motion by Mayor Pro Tern Bazemore. Votes on the amendment motion were recorded as follows: AYES: NAYS: Council Member Keziah and Mayor Pro Tern Bazemore Council Members Jordan, Kilgore, Smith, and Mayor Davis B. Motion to Accept Fundine Recommendation of Outside Aeencv Committee. Following additional discussion, Mayor Davis restated the motion made by Council Member Jordan and seconded by Council Member Smith that City Council accept the figures in the budget as recommended by the Outside Agency Committee. Votes were recorded as follows: A YES: Council Members Jordan, Kilgore, Smith, and Mayor Davis NA YS: Council Member Keziah and Mayor Pro Tern Bazemore Item No.4. Fees Schedule. City Manager Spell reviewed a listing of proposed changes to the Fees Schedule (hereby incorporated as a part of these Minutes as Exhibit A). Council and staff reviewed the changes in detail, with the following direction being given by Council: A. Cemeteries. Following discussion of increases proposed for cemeteries and Council's concern with the high increases for City residents, Council was in agreement to accept staffs recommendation for non-resident increases, and to increase charges for residents as follows: Opening and Closing Graves - Weekdays - $450; Weekends & Holidays - $525; Grave Spaces $250 and Cremation Burials - $115. 5 e e e e . B. Street Closin~s. Following discussion of the proposed large increase in street closings to cover the expense of legal notices and staff time, Council requested that City Manager Spell provide a comparison of what other cities charge for street closings. C. Plannin2 and Zoning. Council reviewed a number of changes being proposed by Planning Director Rhea in light of the fact that there have been no fees increases since 1994 and 1996. Planning Director Rhea advised that the proposed fees were recommended based on the results of a study of other jurisdictions, and were well in line. Council requested a fee comparison with other municipalities for various planning submittals such as major subdivision, minor subdivisions, rezoning requests, special use permits, zoning permits, and sign permits. In conclusion, City Council commended City Manager Spell and staff for the content and professionalism of the budget presentations. City Manager Spell will provide Council with information requested during the meeting. Consensus of Council was that no further budget work session would be necessary prior to the public hearing on the proposed Fiscal Year 2001 Budget to be held June 19,2001. The Special Budget Work Session called for May 31, 2001 was canceled. There being no other business, Council Member Keziah moved to adjourn. Council Member Kilgore seconded the motion, which passed unanimously with the following votes: AYES: Council Members Jordan, Keziah, Kilgore, Smith Mayor Pro Tern Bazemore, and Mayor Davis None NAYS: The Special City Council Budget Work Session of May 24, 2001 adjourned at 8:05 p.m. Minutes transcribed by Bridgette Robinson, Administrative Assistant II 05-24-0 I s 6 e e e e . "EXHIBIT A" CITY OF MONROE SUMMARY OF PROPOSED CHANGES TO FEES SCHEDULE FISCAL YEAR 2002 May 15, 2001 CHAPTER I. ADMINISTRATIVE Section 4 Cemeteries Current Proposed Description Hillcrest SUDerest Hillerest/Suncrest Opening & Closing Resident~ Weekdays $300.00 $300.00 $600.00 N on- Resident~ Weekdays 400.00 400.00 $800.00 Resident- Weekends & Holidays 350.00 350.00 $700.00 Non-Resident-Weekends & Holidays 450.00 450.00 $900.00 Grave Spaces Resident 100.00 125.00 $600.00 Non~Resident 300.00 300.00 $900.00 Cremation Burials Resident 75.00 75.00 $150.00 Non-Resident 175.00 175.00 $300.00 Section 8, Miscellaneous Deposits rViee Restore Service - Before 12:00 p.m. Restore Service - After 12:00 p.m. and before 5:00 p.m. Restore Service - After 5:00 p.m. Restore Service - After 4:00 p.m. Account Appears on Cut-Off List 20.00 Remove Remove Remove $55.00 30.00 Section 9. Map (Plot) Copies DELETE: $12.00 10.00 2.00 12.00 10.00 2.00 5.00 5.00 7.00 15.00 0.80 er S . Ft. e e e e e 8 'l'2 x 11 llx17 CADD Files in DWG Format All other color rints $3.50 $10.50 ADD: 8 'l'2" x 11" Print No Char e * 8 'l'2 " x 14" Print No Char e * 11" x 17" Print No Char e ** 18" x 24" Ma s Cost for 3r P 24" X 36" Ma s Cost for 3r Part 30" X 42" Ma s Cost for 3r P * First print free, $0.15 for additional prints **First print free, $0.20 for additional prints Section lO. Digital Mapping DELETE: ])escription Street Base Map Additional Utility Layer * (Electric, Gas, Water or Sewer) City Standard Details $25 City Topographic Map $25/Quadrant Flat Hourly Rate (Specific Mapping Requests) $35/Hour * Street Base Map required for use with utility layer. ADD: Cost of Copy Medium Cost of Copy Medium Cost of Copy Medium Cost of Copy Medium To Be Determined Street Base Map Additional Utility Layer (Electric, Gas, Water or Sewer) City Standard Details City Topographic Map Special Requests Notes: 1) Street Base Map required for use with utility layer. 2) Requesting party has option of providing copy medium. 3) Hourly rates for Special Requests to be determined at time services are requested. 2 e e e CHAPTER II. BUILDING STANDARDS Set up as a new department (Moved from Planning and Development Department) Addition of following items: 24 Hour Fast Track Plan Review Fee 24-Hour Fast Track Inspection Fee $300 Base Fee, plus $100 per hour $500 base fee, plus $100 per inspection Permits for swimming pools determined by multiplying gross area of pool and concrete around pool by a cost per square foot of dollars $0.09. Minimum permit fee is $30.00. Clarification: Minimum Permit Fee $30.00 CHAPTER III. ELECTRIC The North Carolina Municipal Power Agency # 1 (NCMPA#I) wholesale rate that the City is billed under is changing effective this July. The basic change to the rate is a change from a one hour monthly coincident peak to a monthly on peak period. Retail electric rate schedules: CP; ICP; LCTOU; and RTOU and rate rider LM-l are affected by this change. These rates are revised to reflect this change in billing demand. CHAPTER V. WATER & SEWER . All customer, usage, and availability fees have not yet been changed pending utility budget presentations to Council scheduled next week. e · All other fees have been increased by 3 % to adjust for inflation costs related to personnel, equipment, fuel, etc. e Section 2. Union Countv East Side Sewer System Treatment Rate (Chane:ed 5-30-01) Charges to Union County for wastewater treated at the Monroe Wastewater Treatment Plant after collection in the Union County collection system shall be as follows: Current $0.7212 $15,484 3 e e e e e CHAPTER VI. ENGINEERING/PUBLIC WORKS (MOVED FROM PLANNING DEPARTMENT AND CHANGED) Section 4. Char2e and Fees ADD: (MOVED FROM WATER RESOURCES TO ENGINEERING AND CHANGED© ARTICLE B. STORMW A TER FEES Section 1. Re2ional Wet Detention Facility in Vicinity of Dickerson Blvd.. Hanover Drive. and Williams Road Extension DELETE: Application for Watershed Development Permit Capital Cost Fee Maintenance Fee $310.00 0.13 per square foot of high density land area 0.13 per square foot of floor space per dwelling unit ADD: Application for Watershed Development Permit Capital Cost Fee $500.00 $3,000.00 per acre not to exceed $20,000 per development site 4 e e e e e ARTICLE C. SANITATION SERVICE Section 1. Customer Chare:es - Residential and Small Commercial Businesses DELETE: Residential One Time Per Week Garbage Pick-Up, and One time per week Recycling pick-up Small Commercial Businesses One time per week Garbage pick-up and One time per week Recycling Pick-Up Small Commercial Businesses Each Additional Gray Cart Pick-Up ADD: 10.50 10.50 One time per week garbage pick-up, (includes one time per week recycling pick-up, one time per week bulky pick-up, and one time per week yard waste pick-up) Small Commercial Businesses One time per week Garbage pick-up (Includes one time per week recycling pick-up) Outside City Residential One time per week garbage pick-up (includes one time per week recycling pick-up, one time per week bulky pick-up, and one time per week yard waste pick-up) 5 10.50 per cart 20.00 per cart e e e e e Section 2. Char!!es - Industrial and Commercial Customers with Dumpster Service and Apartments and Condominiums 2 Yard 2 Yard 2 Yard 2 Yard 2 Yard 2 Yard 2 Yard 4 Yard 4 Yard 4 Yard 4 Yard 4 Yard 4 Yard 4 Yard 6 Yard 6 Yard 6 Yard 6 Yard 6 Yard 6 Yard 6 Yard 8 Yard 8 Yard 8 Yard 8 Yard 8 Yard 8 Yard 8 Yard berPick- Per Week 1 2 3 4 5 6 2/month 1 2 3 4 5 6 2/month 1 2 3 4 5 6 2/month 1 2 3 4 5 6 2/month Current Rate $15.99 31.97 47.96 64.45 79.93 95.92 8.12 31.97 63.95 95.92 127.89 159.86 191.84 16.24 47.96 95.92 143.88 191.84 239.79 287.75 24.36 63.95 127.89 191.84 255.78 319.73 383.67 32.48 6 16.49 32.47 48.46 64.95 80.43 96.42 8.62 32.47 64.45 96.42 128.39 160.36 192.34 16.74 48.46 96.42 144.3 8 192.34 240.29 288.25 24.86 64.45 128.39 192.34 256.28 320.23 384.17 32.98 e e e e e CHAPTER VIII Rental- Monroe Countrv Club City Residents Daily Rate Hourly Rate Non-City Residents Daily Rate Hourly Rate Article 6. Miscellaneous PARKS & RECREATION Current Fee $325.00 $ 65.00 $400.00 $ 75.00 Proposed Fee $400.00 $ 75.00 $500.00 $100.00 Cancellation Policy to include: Cancellations are subject to a 10% administrative fee. To add to Fees Schedule - (previouslv omitted in Error): Section 1. Dickerson Complex E. Day Camps After School Program City Resident $ 35.00 7 Non City Resident $ 40.00 It CHAPTER IX. PLANNING AND ZONING ARTICLE A. FEE SCHEDULE Section 1. Charees and Fees Up to 50 Lots Up to 50 Lots $50 + $2 per Lot $100 + $25 per Lot 51 to 150 Lots $100 51 to 150 Lots $200 It + $2 per Lot + $25 per Lot 151 + Lots $200 151 + Lots $300 + $2 per Lot + $25 per Lot Minor Subdivisions $25 + $1 per Lot $75 + $5 per Lot Rezoning Application Fee $100.00 $150.00 Conditional Use Application Fee 100.00 200.00 Zoning Text Change 100.00 100.00 Request for Special Meeting 300.00 525.00 Special Use Permit 100.00 150.00 Zoning Permit, No Site Plan N/A 10.00 e Required Zoning Permit, Site Plan N/A 30.00 required Sign Permits N/A 20.00 BOARD OF ADJUSTMENT ACTIONS Variance Request 75.00 75.00 Appeal of Zoning Decision 0.00 0.0 Temporary Use Permit 75.00 75.00 Request for Special Meeting 200.00 475.00 Floodway Special Exception 75.00 75.00 Perm it e Downtown Special Exception 25.00 50.00 Perm it HISTORIC DISTRICT COMMISSION Certificate of Appropriateness $0.00 15.00 Application WATERSHED OPTIONS High Density Option 200.00 300.00 10/70 Option (Shall be in 300.00 500.00 addition to the high density It option or any other fees OTHER ACTIONS Zoning Verification Letter 10.00 15.00 8 e e e e . Air Quality Letter Lot Clearing and Mowing Contractor Cost + $100.00 Adm. Fee Contractor Cost + 100.00 Adm. Fee 50.00 0.00 Current County Fee $35.00 $15.00 Contractor Cost + $125.00 Adm. Fee Contractor Cost + 125.00 Adm. Fee 150.00 $0.0 Current County Fee Moved to Engineering - $1,040.00 Nuisance Abatement and Solid Waste Annexation Application Fee Floodplain Permit Plat Recordation Street Closing Request Land Development Plan - full copy Land Development Plan - executive summary Subdivision Ordinance Zoning Ordinance Watershed Ordinance Flood Hazard Ordinance Historic District Guidelines Zoning Map (34 x 44) $10.00 20.00 5.00 5.00 0.00 15.00 $5.00 plus $.10 per page $5.00 plus $.10 per page $5.00 plus $.10 per page $5.00 plus $.10 per page $10.00 $40.00 CHAPTER XI. T AXESIPRIVILEGE LICENSES Item 146 - Christmas Tree, Remove - this should be under item 265 - Merchants, itinerant, and/or Salesman. Item 156 - Carnival Companies, Etc. - To correct a typing error, to clarifY the correct amount of the license. Item 213 - Hotels, Motels, Tourist Courts and Tourist Homes - Charge is the same, reworded for clarity. Item 299 - Pawnbrokers - The General Assembly changed the amount to charge Pawnbrokers under G.S. 105-88(e) to reflect $275. as of July 1,2001. Item 319 - Rentals - Remove as this is now being charged through Planning and Zoning by permits. Item 349 - Taxicabs - Remove the wording pertaining to "subject to approval of City Council and in Compliance with the City Code." The $15.00 privilege license fee per taxicab will continue to be charged. 9