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01-08-2019 City Council Strategic Planning Meeting0 7 CITY COUNCIL STRATEGIC PLANNING MEETING 300 WEST CROWELL STREET MONROE, NORTH CAROLINA 28112 JANUARY 8,2019— 4:00 P.M. AGENDA www.monroenc.org 1. Proposed Rules of Procedure of City Council (Tabled from October 2, 2018 and December 4, 2018 Strategic Planning Meetings) 2. State Legislative Agenda for 2019 Long Session (Tabled from December 4, 2018 Regular Meeting) 3. Fire Department Strategic Planning Process City Council Strategic Planning Meeting January 8, 2019 Page 1 CITY OF MONROE CITY COUNCIL STRATEGIC PLANNING MEETING JANUARY 8, 2019 MINUTES The City Council of the City of Monroe, North Carolina, met in a Strategic Planning Meeting in the City Hall Conference Room located at 300 West Crowell Street in Monroe, North Carolina at 4:00 p.m. on January 8, 2019 with Mayor Bobby Kilgore presiding. Present: Mayor Bobby Kilgore, Council Member Surluta Anthony, Council Member Marion Holloway, Council Member Franco McGee, Assistant City Manager Brian Borne, City Attorney S. Mujeeb Shah -Khan and City Clerk Bridgette Robinson. Absent: Mayor Pro Tem Gary Anderson, Council Member Billy Jordan and Council Member Lynn Keziah. Visitors: Bruce Bounds, Lisa Strickland, Ashley Britt, Pete Hovanec, Ron Fowler and others. Mayor Kilgore called the City Council Strategic Planning Meeting of January 8, 2019 to order at 4:00 p.m. A quorum was present. (4w", Item No. 1. Proposed Rules of Procedure of City Council. City Attorney Mujeeb Shah -Khan stated that the proposed Rules of Procedure were brought before Council back in October and December and Staff made revisions based on Council's comments. He explained that the major change from the last version was not placing a time limit when groups spoke on the same issue during the Public Comment. City Attorney Shah -Khan stated that the proposal was when a group was speaking on the same issue during the Public Comment, the time would be limited to ten minutes; however, at Council's request, if individuals were speaking on the same topic, then they all would have three minutes each to speak and Staff deleted that. City Attorney Shah -Khan advised that the major changes were first to determine who could place items on the agenda and how to do that in a consistent manner. He stated that Staff proposed that the Mayor, City Manager, City Attorney or City Clerk or any two Council Members could place an item on the agenda. City Attorney Shah -Khan explained that under State law, two Council Members could call for a Special Meeting and so Staff viewed it as if two Council Members could call for a Special Meeting, then two Council Members should be able to add an item to an agenda. Mayor Kilgore stated that he thought it had always been like that. City Attorney Shah -Khan stated that it had been; however, in terms of the agenda, there had been no clear rule so the Mayor and the City Manager have always had the opportunity, and when the City Attorney or City Clerk had requested, but Staff was making it absolutely clear who had the right to place an item on the agenda or how it got on there. He stated that if that process was not City Council Strategic Planning Meeting January 8, 2019 Page 2 used, then at a Council Meeting, the Mayor or Council Member could ask that an item be added to a future agenda and if there was an objection, then it could be done the way Staff had set it up. City Attorney Shah -Khan stated that the types of procedural motions that could be used at a meeting were also specified in this. Council Member Anthony asked that with respect to a Special Meeting, did it still guide Council as to what type of issues they should request be placed on special session. City Attorney Shah -Khan stated that there was no guidance there, but that was also the same thing where any two Council Members or the Mayor could call a Special Meeting and then the requestor could ask for certain items to be on the agenda. He explained that for example, if the Mayor decided to call a Special Meeting, he could state "and what would be considered at this meeting will be the following item" and nothing else or if any two Council Members then it would be the same thing under State law. City Attorney Shah -Khan stated that it did not say it in there, but Staff saw that as the way that the agenda rule was set up was that if Council could call a meeting, then Council could decide what was on the agenda. Council Member Anthony stated that she was asking with regards to Closed Session. City Attorney Shah -Khan stated that a Council Member could call a Special Meeting to have a Closed Session, but it had to be one of the items permitted under Section 143-318.11 of the General Statutes and if there was any question for what was considered appropriate and not appropriate for Closed Session, he was always happy to work with Council on that. Council Member McGee asked how exclusive was the list. City Attorney Shah -Khan stated that the list was very exclusive and limited what Council could do. He explained that for example there was one that allowed personnel if Council were awarding an honor to someone, but also economic development, and these were things that Council had used before and also where the items had to be protected under other provisions of State law so those were the only ones that Council could call. He explained that it did not allow Council to pick something that was not on the list because Council could not hold a Closed Session, then it must be during Open Session where the public would have the opportunity to see and hear what was going on. Council Member McGee asked if that had to be stated when requesting Closed Session. City Attorney Shah -Khan stated that was correct and all meetings would have to start in Open Session and then when going into Closed Session. He advised that the motion would state the basis to move into Closed Session pursuant to N.C.G.S. Section 143-318.1 l(a) and then whatever provision it was calling for and there was also other language and that was why Staff would be glad to help Council because he and the Clerk routinely drafted what the Closed Session motion would be and made sure it complied with State law so there was absolutely no doubt that Council was properly entering into a Closed Session if needed. City Council Strategic Planning Meeting January 8, 2019 Page 3 Council Member Anthony made a motion to approve the proposed Rules of Procedures of City Council to be effective February 5, 2019: RULES OF PROCEDURE FOR THE MONROE CITY COUNCIL 1. Regular Meetings At its organizational meeting, and on an annual basis in years when no organizational meeting is held, the City Council shall fix the time and place of its regular meetings. Its regular meeting schedule may be changed by the Council at any time upon compliance with the notice provisions of the open meetings law. 2. Special Meetings Upon compliance with the notice provisions of the open meetings law, the Mayor, the Mayor Pro Tempore (only in the absence of the Mayor), or any two members of the City Council, may at any time call a special meeting by causing a written notice, stating the business to be transacted and the time and place of holding such meeting and signed by the person or persons calling the same to be delivered in hand to each member or to be left at his or her usual dwelling or place of business at least six (6) hours before the time of such meetings. Only the business stated in the written notice may be transacted at the special meeting so called, except when the Mayor and all members of the Council are present and consent to the transaction of other business. (40", 3. Organizational Meeting At the first regular meeting in December following a general election in which Councilmembers are elected, the Mayor and Councilmembers elected at the general election shall take and subscribe the oath of office as the first order of business. As the second order of business, the Council shall elect from its members a Mayor Pro Tempore who shall hold office at the pleasure of the Council. 4. Agenda Procedures a. The City Clerk and the City Manager shall prepare the agenda for the meeting. The Mayor, City Manager, City Clerk, City Attorney, or any two members of the Council may place an item on any agenda. The Mayor and each member of the Council shall receive a copy of the agenda and it shall be available for public inspection when it is distributed to the Mayor and Council. b. During its consideration of the agenda, Councilmembers shall confine their discussion and comments to only those items that appear on the agenda. For purposes of this subsection, any issue which is raised by a speaker at a Public Comment Period shall be considered an agenda item for purposes of questions and discussion, but not for action unless all Councilmembers agree in accordance with subsection (c) below. City Council Strategic Planning Meeting January 8, 2019 Page 4 c. Any matter which is not on the agenda may be discussed upon the completion of the agenda. The Council may not take formal action on any non -agenda matter unless all („ Councilmembers present, vote to add the matter to the agenda. A motion to suspend the rules shall not be in order if the purpose of the motion is to suspend the requirement of unanimity necessary to add a non -agenda matter to the agenda. 0 A d. The Mayor or any member of Council may request the City Manager to place an item on a future agenda by making such a request at a Council meeting. Unless a Councilmember or the City Manager objects, the requested item shall be included. If a Councilmember or the City Manager has an objection, the item in question shall not be included on a future agenda, unless a majority of the Council then present at the meeting, votes in favor of including the item. e. The City Council shall periodically hold strategic planning meetings to discuss issues of a policy nature and to determine the necessity for further action. The Office of the City Manager and the City Clerk shall prepare an agenda for the meeting and the City Clerk shall record and provide minutes of the meeting. 5. Addressing Council a. No person in addressing the City Council, except as otherwise provided herein, shall be allowed to speak more than three (3) minutes unless the Mayor allows an extension of time. The Mayor, as the presiding officer, may in his or her discretion, subject to appeal, shorten the time for speaking when an unusually large number of persons have registered to speak. Citizens may yield their time to another person or to a spokesperson for a group only when addressing a scheduled agenda item, where public comment is permitted such as a public hearing or the public comment period. b. Public hearings: i. Zoning. At public hearings involving amendments to the zoning ordinance, the time allotted for speakers and the order of presentation is set forth below. The time of proponents or opponents may be extended by an affirmative vote of a majority of the Councilmembers present. A. If speakers are signed up in opposition, or if staff opposes the petition: a. Staff makes presentation. b. Each proponent and opponent will be allowed 3 minutes each; Council may choose to allow proponents to offer a rebuttal. B. If no speakers are signed up recommends approval: a. Staff makes presentation. to speak in opposition and staff b. The proponent will be allowed up to 3 minutes. ii. Other hearings. At public hearings other than zoning hearings, each person City Council Strategic Planning Meeting January 8, 2019 Page 5 addressing Council is limited to three (3) minutes. The Mayor may, at his or her discretion, extend the time for speaking. iii. Once a matter has been the subject of a public hearing, persons will not be allowed to address the Council on the matter at a subsequent Council meeting, or at a subsequent informal session devoted to hearing from citizens. Citizens may respond to questions or inquiries for information from Councilmembers or the Mayor after the close of a public hearing. c. Scheduling Public Comment Period: The Public Comment Period shall be held on the first Tuesday of each month during the regularly scheduled City Council Meeting. If the regular meeting is not held on the first Tuesday, the Public Comment Period will be held at a scheduled regular meeting of the City Council. 6. Office of Mayor The Mayor shall preside at all meetings of the Council. For purposes of these rules, the Mayor is also considered a Councilmember, as well as serving as the presiding officer at all meetings of the Council. In order to address the Council, a member must be recognized by the Mayor. At such Council meetings, the Mayor shall have the following powers: a. To rule motions in or out of order, including any motion patently offered for obstruction (40", or dilatory purposes. The City Attorney shall serve as parliamentarian and may offer advisory opinions or advice to the Mayor; b. To determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks and to entertain and rule on objections from other members on this ground; c. To entertain and answer questions of parliamentary law or procedure; d. To call a brief recess at any time; and e. To adjourn in an emergency; 7. Office of Mayor Pro Tempore At the organizational meeting, the Council shall elect from among its members a Mayor Pro Tempore to serve at the Council's pleasure. A Councilmember who serves as Mayor Pro Tempore shall be entitled to vote on all matters and shall be considered a Councilmember for all purposes, including the determination of whether a quorum is present. In the Mayor's absence, the Mayor Pro Tempore shall preside, and when presiding, shall have the right to vote upon all questions. 8. Presiding Officer When the Mayor is in Active Debate City Council Strategic Planning Meeting January 8, 2019 Page 6 The Mayor shall preside at meetings of the Council unless he or she becomes actively engaged in debate on a particular proposal, in which case he or she may designate, in his or her discretion, another Councilmember to preside over the debate. The Mayor shall resume the duty to preside as soon as the debate on the matter is concluded and prior to a vote on the matter. 9. Action by the Council a. During formal business meetings, the Council shall proceed by motion, but each member may be recognized once for the purpose of discussion of any agenda item prior to a motion being made pertaining to that item. The Mayor or a majority of Council may permit additional discussion as necessary for the edification of the Council and the public. Any member after being recognized may make a motion. All motions require a second as prescribed by Robert's Rules of Order. b. During general public hearings and public hearings for zoning petitions the Council may proceed without motions. 10. One Motion at a Time A member may make only one motion at a time. 11. Substantive Motion A substantive motion is out of order while another substantive motion is pending. 12. Adoption by Majority Vote A motion shall be adopted if it receives if it receives at least four (4) affirmative votes of the Councilmembers, unless otherwise required by the Charter, or the laws of North Carolina. 13. Debate The Mayor shall state the motion and then open the floor to debate on it. The Mayor shall preside over the debate according to the following general principles: a. The introducer (the member who makes the motion) is entitled to speak first; and b. A member who has not spoken on the issue shall be recognized before someone who has already spoken. 14. Procedural Motions In addition to substantive motions, the following procedural motions, and no others, shall be in order. Unless otherwise noted, each motion is debatable, may be amended, and requires a majority vote for adoption. City Council Strategic Planning Meeting January 8, 2019 Page 7 a. To adjourn. The motion may be made only at the conclusion of action on a pending matter; it may not interrupt deliberation of a pending matter. This motion is otherwise always in order and not debatable. b. To take a recess. This motion is not debatable. c. To suspend the rules. The motion requires a two-thirds (2/3) vote to pass. d. To divide a complex motion and consider it by paragraph. e. Call of the previous question. The motion is not in order until all Councilmembers, who have indicated a desire to be recognized, have had an opportunity to speak once. Requires a two-thirds (2/3) vote and is not debatable. f. To postpone to a certain time or day. g. To refer to a committee. h. To amend. An amendment to a motion must be pertinent to the subject matter of the motion, but it may achieve the opposite of the intent of the motion. A motion may be amended, and that amendment may be amended, but no further amendments may be made. i. To strike out or insert. j. To reconsider. This motion must be made by a member who voted with the prevailing side, and only at the same or succeeding regular meeting during which the original vote was taken. A vote or question may be reconsidered at any time by a vote of two-thirds of the members of the City Council. The motion cannot interrupt deliberation on a pending matter but is in order at any time before actual adjournment. k. To substitute. A motion to substitute may seek the opposite result of the original motion, but it must be pertinent to the subject matter of the original motion. It shall not be necessary for the Council to vote a second time on the same subject matter if a motion to substitute is approved. 15. Renewal of Motion A motion that is defeated may be renewed at any later meeting. 16. Withdrawal of Motion A motion may be withdrawn by the introducer at any time before a vote. Permission of the member seconding the motion is not required. Once a motion is withdrawn, the same motion cannot be remade by the same Councilmember in the form of a substitute motion. 17. Duty to Vote Every member must vote unless excused by the remaining members. A member who wishes to be excused from voting shall so inform the Mayor, who shall take a vote of the remaining members. No member shall be excused from voting except upon matters involving the consideration of his own financial interest or official conduct. In all other cases, except as provided below, a failure to vote by a member who is physically present at a Council meeting, or who has withdrawn without being excused by a majority vote of the remaining members present, shall be recorded as an affirmative vote. City Council Strategic Planning Meeting January 8, 2019 Page 8 Votes taken in accordance with North Carolina General Statutes Section 160A-385, permit a member of Council to abstain from voting to amend, change, modify or repeal a zoning ordinance. If a member of Council does not vote on a matter brought in accordance with North Carolina General Statutes Section 160A-385, the vote will be recorded as an abstention. 18. Adoption of Motions, Resolutions and Ordinances Four (4) affirmative votes of the Councilmembers, shall be required for the passage of any motion, resolution or ordinance. However, an ordinance, or action having the effect of an ordinance, will not be adopted if it does not receive five (5) affirmative votes of the Councilmembers on the date it is first voted on by the Council. At any subsequent meeting of Council, four (4) votes will be required to adopt the item if it did not receive five (5) votes on the date it was first voted on by Council. Motions, resolutions and ordinances granting special franchises and special privileges must be voted on and passed at not less than two regular meetings of the City Council. Except as provided in this section, motions, resolutions and ordinances will be deemed adopted if passed upon one reading. 19. Closed Sessions The Council may hold closed sessions as provided by law. (4W., 20. Quorum A majority of the actual members of the Council shall constitute a quorum. A member who leaves a meeting, whether excused or unexcused, shall be counted as present for purposes of determining whether a quorum is present. 21. Quorum at Public Hearings A quorum of the Council shall be required at all public hearings required by law. 22. Minutes Full and accurate minutes of the Council proceedings shall be kept and shall be open to the inspection of the public. The results of each vote shall be recorded in the minutes. 23. Mayoral Committees The following rules shall be applicable to all Mayoral committee meetings: a. A quorum shall be required consisting of a majority of the members of the committee. b. The chairman of the committee shall have a vote on all matters coming before the committee. City Council Strategic Planning Meeting January 8, 2019 Page 9 c. Minutes of committee meetings shall be kept and open to the inspection of the public. The results of each vote shall be recorded in the minutes. d. Scheduling and changes to the schedule for Mayoral Committees shall be handled in accordance with any resolutions adopted by the Council. 24. Reference to Roberts Rules of Order To the extent not provided for in these Rules, and to the extent it does not conflict with North Carolina law, the Council shall refer to Roberts Rules of Order, Revised, to answer unresolved procedural questions. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, McGee and Mayor Kilgore NAYS: None Item No. 2. State Legislative Agenda for 2019 Long Session. City Attorney Shah -Khan stated that the General Assembly convened on January 9, 2019 to select leaders, adopt rules, and then adjourn for a period of time until the end of the month. He stated that this was the City's (400.1 opportunity to pull together its' legislative agenda for the long session. City Attorney Shah -Khan advised that Staff presented this to Council in December and at Council's request, Staff moved it to the January 8, 2019 City Council Meeting for full consideration. City Attorney Shah -Khan stated that Staff had taken the past agenda and pared it down because they did not know what the General Assembly would do. He stated that typically, Council's agenda had been reactive in a lot of ways to make sure that authority was preserved; however, there had been a few areas where the City has needed to be proactive and this year it was the Prepared Food and Beverage Tax from the Tourism Development Authority. City Attorney Shah -Khan stated that a request was made last year that as the City continued to work on building the Science Center and renovating the Center Theatre, funding operations for both were a challenge and an opportunity. He explained that the idea was while the City could construct the Center Theatre or renovate and construct the Science Center with funding that the City had on hand, it did take up most of the Tourism taxes that the City had, so did not have the opportunity to then have funding sources available for other projects and maintenance later on. City Attorney Shah -Khan stated that there would be a one percent tax charged to customers that obtained prepared food and a beverage. He stated that the analysis Staff suggested was it could raise a low of $200,000 per year to perhaps as high as $500,000; however, Staff felt that $300,000 to $325,000 per year might be a more reasonable estimate. City Council Strategic Planning Meeting January 8, 2019 Page 10 City Attorney Shah -Khan stated that Staff suggested this be forwarded to the General Assembly requesting the City having the authority to conduct a referendum likely to be held this November. He stated that there were several questions whether or not the Council wished to move forward with this and if Council felt it was appropriate, the referendum would likely fall in November meaning it would also fall during the time municipal elections were held. City Attorney Shah -Khan explained that members of the General Assembly told Staff that they believed that they would be able to support it and move forward; but, Staff could not guarantee with the current environment what would take place with the General Assembly. He stated that there have been concerns when cities have attempted to use a Prepared Food and Beverage Tax from members of the General Assembly, but other times they have been supportive of it. City Attorney Shah -Khan stated that the fact that the Council wisely suggested that this would be decided by a referendum of Monroe citizens and that only if approved by their citizens would it be levied and was appreciated by the General Assembly. He stated that was a significant issue where Staff needed to hear from Council if it wished to move forward with that. City Attorney Shah - Khan stated that if Council did and it was part of the agenda, they would perhaps bring in an outside lobbyist to assist the City because it was important to Council and was one that Staff would work with someone that had a good relationship with the City's delegation and the General Assembly to make sure that it was done and handled as smoothly as possible. City Attorney Shah -Khan stated that the other items would be some of the more defensive items such as protecting municipal assets. He noted that there currently was not a situation where someone would try to take the City's water system or the Airport, but that has happened in other (WO., places and so Staff wanted the ability to oppose any legislation that would interfere with local management or ownership of local assets. City Attorney Shah -Khan stated that Staff wanted to make sure that local public utilities management were protected as well. He noted that with local elections, Council had seen some opportunities for the General Assembly to try and modify the way elections were done at the local level and were asking Council to authorize Staff to oppose attempts to unilaterally change when local elections were held and whether or not those elections should be partisan or non-partisan. A, City Attorney Shah -Khan stated that Staff was also asking for items that allowed protecting municipal authority. He noted that there have been attempts to take away municipal authority in some areas, particularly building inspections. City Attorney Shah -Khan stated that he knew one bill concerning Staff was the possibility that they would allow for third -party building inspectors hired by the developers. City Attorney Shah -Khan stated that the other items for Council's consideration to support were the Advocacy Goals from the North Carolina League of Municipalities (NCLM). He stated that Council Member Anthony, Mayor Kilgore and Council Member McGee were all present at the Advocacy Goals Conference. Council Member Anthony was the City's voting member and the City representatives participated and collectively voted to come up with the NCLM Advocacy Goals that were incorporated as well and also sought Council's support for those as well. City Council Strategic Planning Meeting January 8, 2019 Page 11 Mayor Kilgore questioned if Council could vote on the State legislative agenda and then vote at another time on whether or not to do the referendum because he felt that all of Council should be present when voting. City Attorney Shah -Khan explained that Council could divide out that issue and if Council approved the legislative agenda except for the Prepared Food and Beverage Tax, that was an item that could come back because that was what Council did last time. Mayor Kilgore stated that he did not want to hold up the legislative agenda; however, since City Attorney Shah -Khan stated that Council could do that, it would not hurt to wait another month on the other part of it. City Attorney Shah -Khan stated that the 2019 Town and State Dinner which replaced Town Hall Day sponsored by the North Carolina League of Municipalizes (NCLM) would be held on February 20, 2019 so if Council acted on the referendum at the February 5, 2019 City Council Meeting, Staff would be able to say that was part of the agenda. He noted that the only concern would be the bill drafting deadlines and submission of items. City Attorney Shah -Khan stated that if there were deadlines coming into play before that would be the reason why Staff would advise that needed to be considered before, but if that happened then Staff would let Council know and if there was a need for a Special Meeting which now under the new rules, could come into play, Staff could do that as well. Mayor Kilgore stated that he was not thinking about the legislative agenda, but his feeling was the (4W., full Council would have an opportunity to vote on this referendum. Council Member Anthony stated that she would rather wait on all of Council. She questioned the possibility of a referendum and if the City had to hire a lobbyist as that was money coming from the City and still would not know or have any inclination how they would vote and questioned if the advocacy goals was one of the items that was going to be presented. City Attorney Shah -Khan stated that no; however, the advocacy goals had locally controlled revenue options and flexibility and was out there, but Council Member Anthony's question was independent of that because the NCLM would be asking for other locally controlled revenue options, but it was likely that those were going to sit there and say what it was available for. He stated that there was no way of knowing if that would be something that made it through this year or in the short session, so Staff understood from Council to seek the Prepared Food and Beverage Tax referendum independently. Council Member Anthony questioned if the City was going to have an upcoming tax increase. City Attorney Shah -Khan stated that Council previously approved a property tax increase effective July 1, 2018. Council Member Anthony stated that she did not want to load the citizens up too much with taxes and things. City Council Strategic Planning Meeting January 8, 2019 Page 12 Council Member McGee stated that the Prepared Food and Beverage Tax would only be for the people that would be eating out. Mayor Kilgore stated that if someone spent $5 they would pay five cents. City Attorney Shah -Khan stated that regarding the lobbying expenses, Staff could handle a lot of this; however, because Staff worked for Council and was here and did not roam the halls of the General Assembly, they did not have the connections with all of the members. He explained that he and City Manager Faison would work to identify available funds; however, they did not know how much it was going to cost; however, if Council felt that this was an appropriate item to move forward on, and wanted to have the best shot of it succeeding, then Staff wanted to make sure that the best possible effort was put out there and included pulling in a lobbyist with significant experience with the General Assembly and help Staff get it done. 4 Council Member Anthony asked what were the City's chances on getting extra money on beer and wine and if the City could possibly make more money doing that. City Attorney Shah -Khan stated that Council Member Holloway previously raised that question and Staff found that the opportunities to do that were unlikely at best, but one never knew. He stated that there was discussion to whether or not other cities would try to do that and they had not been moving forward on it because of some serious concerns. City Attorney Shah -Khan stated that in addition to the structure of the General Assembly especially with the current issues about the alcohol sales in general with liquor sales, it was going to be problematic, so Staff could not guarantee the City would be given the ability to do that. Council Member Holloway questioned if there was only one other city in the state that had this tax. City Attorney Shah -Khan stated that he thought there were several others, but it was not widespread. Council Member Holloway questioned if it was not widespread because the General Assembly did not pass it or because it was defeated at the polls in a referendum. City Attorney Shah -Khan explained that it was both and in some cases, some cities chose to do it on their own, but the General Assembly had to give the authority to do it. He explained that the City of Charlotte tried to seek that as a funding source for the renovations for Bank of America Stadium for the Panthers; however, the General Assembly at that time advised that they would not bring this forward and Charlotte's intention was not to put it as a referendum, but to have the ability to levy it on their own. City Attorney Shah -Khan stated that Staff believed that they chose to not move forward with it was because it was seen as benefitting an athletic facility as opposed to something else. He explained that in this case, the City was told that there probably would be support for this whereas it was not supported for that and it could be supported for things for [ cultural facilities and just depended on the mood at the General Assembly. (✓ Council Member Holloway questioned how supportive the restaurant representatives were from the Monroe Tourism Development Authority (TDA). City Council Strategic Planning Meeting January 8, 2019 Page 13 Communications and Tourism Officer Pete Hovanec advised that the TDA was 100% in favor of 4 the Prepared Meals and Beverage Tax. He stated that they also had preliminary discussions with the Union County Chamber of Commerce last year and at that time, their Executive Committee voted to support the City; however, Staff had not formally brought it back to them yet, but they have not expressed any change in their support. Council Member Anthony made a motion to table the Legislative Agenda until the February 5, 2019 City Council Strategic Planning Meeting. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, McGee and Mayor Kilgore NAYS: None Item No. 3. Fire Department Strategic Planning Process. Fire Chief Ron Fowler explained that the Fire Department was accredited through the Accreditation International and one of the key elements in the accreditation process and planning for the future was a Strategic Plan. He stated that Staff contracted with the Technical Advisory Branch of the Center for Public Safety Excellence to facilitate the strategic plan development. Mr. Fowler stated that the strategic plan was referred to as community driven in that input was received from the community in developing that plan and 38 citizens attended a session held on January 7, 2019 at the Monroe Country Club. He advised that the citizens were asked questions regarding their expectations, concerns and strengths of the Fire Department and after collecting all of that information, Staff would be able to see what the community would like in this strategic plan over the next five years. Mr. Fowler stated that there were several sessions consisting of internal stakeholders representing all ranks and stations in the department providing input into the plan with Staff re-evaluating their mission statement, core values, division for the department, and a SWAT analysis looking at strengths/weaknesses, opportunities of threats and compiling that information and reviewing the service gaps they were aware of. He explained that the key component of the plan as goals and objectives were developed was accomplishing them over the next five years. Mr. Fowler stated that once this plan was drafted, Staff would bring it back to the Public Safety Committee and then Council for adoption at a later time. Mr. Fowler stated that Staff received some very good input from the community yesterday. He shared that there were over 30,000 fire departments in the United States and less than ten percent of those actually did strategic planning and less than 300 departments in the United States were accredited. Council Member Anthony suggested conducting a session on encouraging citizens to have a home fire escape plan at organized meetings because most people did not think about that and that would be a good outreach tool. City Council Strategic Planning Meeting January 8, 2019 Page 14 14 Mr. Fowler stated that was an excellent point and actually came up yesterday in the community stakeholder's session. There being no further business, Council Member Anthony moved to adjourn the City Council Strategic Planning Meeting of January 8, 2019 at 4:49 p.m. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, McGee and Mayor Kilgore NAYS: None Attest: Bridg4tte H. Robinson, Cry Clerk Minutes transcribed by Deputy City Clerk Sherry K Hicks A obby G. Kilgore, Mayor LW City Council Strategic Planning Meeting January 8, 2019 Page 15