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04-02-2019 City Council Strategic Planning Meeting11 4 CITY COUNCIL STRATEGIC PLANNING MEETING 300 WEST CROWELL STREET MONROE, NORTH CAROLINA 28112 APRIL 2, 2019 — 4:00 P.M. AGENDA www.monroenc.org Senior Center and Police Headquarters Conceptual Plans 2. North Carolina League of Municipalities (NCLM) 2019 CityVision Annual Conference Voting and/or Alternate Voting Delegate. City Council Strategic Planning Minutes April 2, 2019 Page 1 CITY OF MONROE CITY COUNCIL STRATEGIC PLANNING MEETING APRIL 2, 2019 MINUTES The City Council of the City of Monroe, North Carolina, met in a Strategic Planning Meeting in the Council Chambers located at 300 West Crowell Street in Monroe, North Carolina at 4:00 p.m. on April 2, 2019 with Mayor Bobby Kilgore presiding. Present: Mayor Bobby Kilgore, Mayor Pro Tem Gary Anderson, Council Member Surluta Anthony, Council Member Marion Holloway, Council Member Lynn Keziah, Council Member Franco McGee, City Manager E. L. Faison, City Attorney S. Mujeeb Shah -Khan and City Clerk Bridgette Robinson. Absent: Council Member Billy Jordan. Visitors: Jim Stewart (Stewart Cooper Newell) Lisa Strickland, Lisa Stiwinter, Bruce Bounds, Brian Borne, Jim Loyd, Pete Hovanec, Doug Britt, Tonya Edwards, Debra C. Reed, Chris Plate, Peter Cevallos, Lisa Strickland, Ron Fowler, Ashley Britt, and others. Mayor Kilgore called the City Council Strategic Planning Meeting of April 2, 2019 to order at 4:00 p.m. A quorum was present. Item No. 1. Senior Center and Police Headquarters Conceptual Plans. Finance Director Lisa Strickland stated that on February 6, 2018, Council approved funding for the design of the renovation of the former Enquirer -Journal building to be a new Senior Center. She stated that Stewart Cooper Newell (SCN) had been working on this preliminary design and incorporated community feedback received at a public meeting held on January 31, 2019. Ms. Strickland stated that Council also approved funding for the construction of a new Police Headquarters in the annual Fiscal Year 2019 Budget. She noted that SCN also worked on this project and incorporated feedback from the Police Department Staff. Ms. Strickland advised that bids were due on July 10, 2019 Staff would submit an application to the Local Government Commission for financing approval on July 12, 2019 and financing would close at the end of August 2019. Mr. Jim Stewart with SCN reviewed the conceptual designs. Mr. Stewart explained that the entire property would be the Senior Center with mostly handicapped parking to the side; however, the existing parking lot needed improvements in order to provide additional parking for the Senior Center. He recommended closing Crawford Street behind the City Council Strategic Planning Meeting April 2, 2019 Page 2 Senior Center and opening up the area for outdoor activities, a nice parking and landscape area to greatly enhance the whole block. Mr. Stewart reviewed the proposed Police Department to include an area for future expansion. Mr. Stewart reviewed the proposed Fire Department Headquarters with an entrance onto Charlotte Avenue connecting into Church Street with offices, bays and parking, public parking area between the two buildings with the trucks parking in the bays, a wash building with a generator enclosure and dumpsters. Mr. Stewart reviewed the Senior Center to include the current main entrance to the Enquirer - Journal building with a drive-thru entrance and canopy, office area with a vestibule and reception area, coffee bar, activity rooms, computer lab, reading and craft room, fitness area, pottery and ceramics area with the kilns, woodworking, and a separate vacuum room, and special events area. Mr. Stewart reviewed the Police Department layout and noted there was additional storage for the Emergency Response Team (ERT) at the sally port, along with showers, eye wash area, etc. He noted that the lobby was completely open on the second floor. Mr. Stewart stated that the building would be left open in the front during the night so that people could come in; however, there would be card access to get into the second floor and the elevator. He noted that there would be cameras around the outside of the building for observation. Council Member Anthony questioned if there was a place for handling hazardous material. Mr. Stewart explained that there was an area in the sally port for the ERT so as not to bring anything into the building. Council Member Anthony questioned if there was a public restroom in the area where people could come in. Mr. Stewart stated that there were two public restrooms on both floors. Council Member Anthony questioned if this was a LEED specific building. Mr. Stewart stated that generally all of their buildings were done that way; however, it was up to the owner whether or not they wanted to take another step and actually do LEED because it could get rather expensive. City Manager Faison stated that Staff requested Council provide feedback regarding the designs presented and the next step would be for the Design Team to finish the specifications so that the documents could be put out to bid in early June 2019 and due back in early July 2019. Council Member Keziah moved to approve the conceptual designs. Mayor Pro Tem Anderson seconded the motion, which passed unanimously with the following votes: City Council Strategic Planning Meeting April 2, 2019 Page 3 0 7 A AYES: Council Members Anthony, Holloway, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 2. North Carolina League of Municipalities (NCLM) 2019 CitvVision Annual Conference Voting and/or Alternate Voting Delegate. Mayor Kilgore advised that the NCLM 2019 CityVision Annual Conference requested registered municipalities to designate a Voting and/or Alternate Voting Delegate to vote at the annual business meeting. He noted that those attending CityVision would be: Mayor Kilgore, Council Member Anthony and Council Member Holloway. Council Member Keziah moved to appoint Council Member Anthony as the Voting Delegate and Council Member Holloway as the Alternate Voting Delegate. Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None There being no further business, Council Member Anthony moved to adjourn the City Council Strategic Planning Meeting of April 2, 2019 at 4:35 p.m. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Bobby d kZore, Mayor Attest: 05Y J 1 Bridgode H. Robinson, City Clerk Minutes transcribed by Deputy City Clerk Sherry K Hicks City Council Strategic Planning Meeting April 2, 2019 Page 4