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06-04-2019 City Council Regular Meeting CITY COUNCIL REGULAR MEETING 300 WEST CROWELL STREET MONROE,NORTH CAROLINA 28112 JUNE 4,2019—6:00 P.M. AGENDA www.monroenc.org RECOGNITIONS 1. Center Theatre and Science Center A. Naming of Public Facilities and Lands in Recognition of Individuals Policy Revisions B. Fund Raising Donation Levels and Opportunities for Center Theatre and Science Center and Authorization for City Manager and Communications and Tourism Officer to approve Deviations C. Donation from The Dowd Foundation D. Renaming of Center Theatre to Dowd Center Theatre of Monroe 2. Public Comment Period A. Loretta Melancon CONSENT AGENDA (460., The City Council uses a Consent Agenda to consider items that are non-controversial and routine. The Consent Agenda is acted upon by one motion and vote of the Council. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council Member or Citizen with consent of Council. The Consent Agenda contains the following items: 3. Budget Amendment for Various Budget Adjustments for Budgetary Compliance for Fiscal Year 2019 Budget 4. Call for City Council Special Joint Strategic Planning Meeting with Planning Board to be Held June 11, 2019 at 4:30 p.m. 5. Call for Public Hearings to be Held July 16, 2019 A. Future Sale and Disposal of City-Owned Property Located at 327 S. Hayne Street,218 E. Franklin Street, 311 E. Jefferson Street and Joffre Hotel site at Intersection of N. Main Street and W. Franklin Street B. Zoning Map Amendment Request to Rezone Property Located at 3516 N.Rocky River Road from Residential-Single Family to General Business 6. Charlotte-Monroe Executive Airport Airfield Lighting Rehabilitation Project A. FAA Non-Primary Entitlement Funds B. Change Order from Brooks, Berry, Haynie C. Work Order Authorization Amendment with Talbert, Bright& Ellington D. Capital Project Budget Ordinance City Council Regular Meeting June 4,2019 Page 191 E. City Manager to Execute Documents 7. Fire Station Emergency Traffic Signals A. Installation of Emergency Traffic Signals at Fire Stations 4 and 5 B. Capital Project Budget Ordinance 8. Minutes and Reports A. Disbursement of Fiscal Year 2018-2019 City Council Discretionary Funds 1) Council Member Marion Holloway 2) Mayor Bobby Kilgore 3) Council Member Franco McGee B. Financial Reports for May 2019 C. Minutes of Charlotte-Monroe Executive Airport Commission Meeting of February 11, 2019 D. Minutes of City Council Meetings of May 7, 2019 E. Minutes of Downtown Advisory Board Meeting of February 26, 2019 F. Minutes of General Services Committee Meeting of April 18, 2019 G. Minutes of Monroe-Union County Economic Development Board of Advisors Meeting April 9, 2019 H. Minutes of Public Safety Committee Meeting of April 15, 2019 I. Summary of Contracts Awarded, Change Orders Approved and Settlement of Claims L 9. Ordinance Amending Fiscal Year 2019-2020 Fees Schedule: Chapter V—Electric,Article C titled"Electric Rate Riders" 10. Ratification of Annual Service Contracts, Purchase Contracts and Water Chemical Bids Exceeding $100,000 for Fiscal Year 2020 A. Service Contracts B. Purchase Contracts C. Water Chemical Bids D. City Manager to Execute Documents 11. Resolutions A. Fire Department Strategic Plan for 2019-2024 B. Installment Financings for Fiscal Year 2019-2020 12. Sanitary Sewer Repair Services A. Award of Contract to Insituform Technologies, LLC B. City Manager to Execute Documents 13. Sewer and Water Right-of-Way Debris Removal Project A. Award of Contract to Secure Turf B. City Manager to Execute Documents 14. Tax Releases for April 2019 City Council Regular Meeting June 4,2019 Page 192 15. Waste Water Treatment Plant Blower and Valve Replacements A. Award of Contract to Brushy Mountain Builders B. City Manager to Execute Documents REGULAR AGENDA Public Hearings—Please adhere to the following guidelines: • Proceed to the podium, and state your name and address clearly; • Be concise; avoid repetition; limit comments to three (3) minutes or less; • Designate a spokesperson for large groups. 16. Level II Economic Development Incentive Grant to Tyson Foods A. Public Hearing B. Action—Resolution Awarding Incentive Agreement C. Action—Incentive Agreement 17. Zoning Map Amendment Request to Rezone Properties Located along W. Crowell Street, N. Charlotte Avenue and W. Jefferson Street and from General Industrial to Central Business District A. Public Hearing B. Action—Resolution Approving Land Development Plan Compliance C. Action—Ordinance Amending Code of Ordinances— Chapter: 156, Section 156:106 titled"Official Zoning Map" 18. Fiscal Year 2019-2020 Budget A. Public Hearing B. Action—Resolution and Budget Ordinance Approving Fiscal Year 2019-2020 Budget (Failed) C. Action—Call for City Council Special Meeting to be Held June 11, 2019 at 4:15 p.m. 19. Issuance of Limited Obligation Bonds, Series 2019 to Fund Construction of Monroe Police Headquarters and Senior Center Projects A. Public Hearing B. Action — Resolution to Facilitate the Issuance of Limited Obligation Bonds, Series 2019 20. Lake Lee Dam Debris Boom System A. Award of Materials Contract to Worthington Products, Inc. B. Capital Project Budget Ordinance C. City Manager to Execute Documents 21. Annexation Request and Related Public Hearing Calls for Property Containing 24.854 Acres Located along Waxhaw Highway and Skywatch Lane A. Resolution Fixing Date of Public Hearing to be Held July 16, 2019 on Question of Annexation pursuant to G.S. §160A-31 City Council Regular Meeting June 4,2019 Page 193 B. Call for Public Hearing to be Held July 16, 2019 to Consider Zoning Map Amendment Request to Rezone Property from Union County RA-20 to Conditional District "Alexander Commons" and Text Amendment Request to Amend Code of Ordinances —Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled"Official Zoning Map" and Section 156.98 titled"Conditional Districts Established" 22. Recommendations of Appointments/Reappointments to Committees triv Civ City Council Regular Meeting June 4,2019 Page 194 CITY OF MONROE CITY COUNCIL REGULAR MEETING kre JUNE 4,2019 MINUTES The City Council of the City of Monroe, North Carolina, met in Regular Session in the City Hall Council Chambers located at 300 West Crowell Street in Monroe,North Carolina at 6:00 p.m. on June 4, 2019 with Mayor Bobby Kilgore presiding. Present: Mayor Bobby Kilgore, Mayor Pro Tem Gary Anderson, Council Member Surluta Anthony, Council Member Marion Holloway, Council Member Billy Jordan, Council Member Franco McGee, City Manager E.L. Faison, City Attorney S. Mujeeb Shah-Khan and City Clerk Bridgette H. Robinson. Absent: Council Member Lynn Keziah. Visitors: Chad Griffin, Penny Crot, Greg Collins, Alan Parker, Jeff Greene, Mary Aim Rasberry, Marty Page,Nancy Gustafson, Matt Gustafson, and others. Mayor Kilgore called the City Council Regular Meeting of June 4, 2019 to order at 6:00 p.m. A quorum was present. RECOGNITIONS Item No. 1. Center Theatre and Science Center. Communications and Tourism Officer Pete Hovanec advised that the City had received the first naming pledge in the fundraising efforts in the amount of$1,000,000 through the Dowd Foundation(the philanthropic arm of Charlotte Pipe and Foundry). Mr. Hovanec advised that Staff had negotiated with Dowd Foundation leadership to name the Center Theatre the"Dowd Center Theatre of Monroe." He advised that also included in the Dowd Foundation pledge was a portion of the funding to be used at the Science Center for exhibits and recognition. Mr.Hovanec advised that Staff was optimistic that other Union County businesses and individuals would continue to donate towards various naming rights within these two facilities as part of the ongoing fundraising campaign. He advised that Staff was actively working to secure funds for these two facilities through the fundraising campaign to offset any potential gaps in operating revenue to reduce reliance on the City's General Fund. Mr. Hovanec reviewed the various naming rights: Facility Space/Item Amount Center Theatre Theatre Naming Rights $1,000,000 Center Theatre Auditorium $500,000 Center Theatre Theatre Lobby $100,000 Center Theatre Event Lobby $100,000 City Council Regular Meeting June 4,2019 Page 195 Facility Space/Item Amount Center Theatre Stage $100,000 cCenter Theatre Box Office/Ticket Window $50,000 Center Theatre Assembly Room $50,000 Center Theatre Corridor $50,000 Center Theatre Balcony $50,000 Center Theatre Lighting and Sound System $50,000 Center Theatre Catering Kitchen $50,000 Center Theatre Main Stairways(2) $30,000 each Center Theatre Concession Area $30,000 Center Theatre Main Ladies' Restroom $35,000 Center Theatre Main Men's Restroom $25,000 Center Theatre Office $25,000 Center Theatre Dressing Rooms(2) $25,000 each Center Theatre Dressing Room Restrooms(2) $25,000 each Center Theatre Stage Stairway $10,000 Center Theatre Backstage Stairway $10,000 Center Theatre Vestibule(2) $10,000 each Center Theatre Loading Area $10,000 Center Theatre Utility Room $10,000 Center Theatre Seats(550) $1,000 each Center Theatre Bricks and Blocks $500 each Science Center C-123 "Ponderous Polly"Aircraft $75,000 (111100, Science Center Anatomy Table $50,000 Science Center Large Hands-On Water Table $50,000 Science Center Planetarium $50,000 Science Center Agricultural Machinery $50,000 Science Center Flight Simulator $50,000 Science Center Topographical Box $35,000 Science Center Rocket Cars $25,000 Science Center Chicken Embryology $25,000 Science Center Magnet PVC Device $25,000 Science Center Kinesiology $25,000 Science Center Gyroscope $25,000 Science Center Weather Simulation Machine $25,000 c Science Center Small Water Feature $20,000 Science Center Paper Plane Launcher $20,000 Science Center Pulley System $15,000 Science Center Bernoulli Table $15,000 Science Center Lateral Rock-Climbing Wall $15,000 Science Center Giant Light Bright $10,000 Science Center Big Blue Blocks $10,000 Science Center Cow Milking Station $10,000 Science Center Microscope Station(2) $7,500 each Science Center Moon Lander and Mars Lander $5,000 each Science Center Main Facility Naming Rights $750,000 Science Center Lobby $250,000 Science Center Permanent Exhibit Area $100,000 Science Center Multipurpose Event Room $100,000 Science Center Exhibit Fabrication and Storage/Work Area $50,000 City Council Regular Meeting June 4,2019 Page 196 Facility Space/Item Amount Science Center Traveling Exhibit Area $50,000 Science Center Main Conference Room $25,000 Science Center Exterior Event Area $25,000 Science Center Executive Director Office $25,000 Science Center Staff Shared Work Area $25,000 Science Center Education Work Area $25,000 Science Center Exhibit Work Area $25,000 Science Center Adventures in Light and Dark $25,000 Science Center Catering Kitchen $25,000 Science Center Bathrooms(2)and Family Bathroom $10,000 each Science Center Bricks and Blocks $500 each iiir Mr. Hovanec advised that the current version of the Naming of Public Facilities and Lands in Recognition of Individuals Policy (GA-06) required a process including public input before Council can approve a name change for a facility. He advised that on November 6,2018, Council approved exempting industrial parks owned by the City from the Policy. Mr. Hovanec advised that Staff was recommending revising the Policy to exempt facilities that were part of Council- approved fundraising campaigns. Mr. Hovanec advised that Staff presented this matter to the General Services Committee on May 23, 2019. (iiiii Mr.Hovanec advised that it was the recommendation of the General Services Committee and Staff that Council approve the revisions to the Naming of Public Facilities and Lands in Recognition of Individuals Policy (GA-06), approve fund raising donation levels and opportunities, accept the $1,000,000 donation from the Dowd Family Foundation and approve the renaming of the Center Theatre to the Dowd Center Theatre of Monroe. A. Naming of Public Facilities and Lands in Recognition of Individuals Policy Revisions. Council Member Anthony moved to approve the revisions to the Naming of Public Facilities and Lands in Recognition of Individuals effective immediately: NAMING OF PUBLIC FACILITIES AND LANDS IN RECOGNITION OF INDIVIDUALS Policy: It is the policy of the City of Monroe to honor individuals that have benefited the City of Monroe by extraordinary efforts with investments of their time, talents, and/or financial resources. It is the policy of City Council to consider naming proposals,seek citizen input,and formally decide on proposed names or renaming of City of Monroe public lands or facilities within established criteria. Purpose: To provide a process that assists the City Council with the recognition of individuals and naming of public lands and facilities. Definitions: Public Land—Lands which are owned or controlled in use by the City of Monroe. These lands may be within or outside of the corporate limits. Examples include, but are not limited to,parks,open space, and plazas. Public Facilities — Physical facilities owned or controlled in use by the City of City Council Regular Meeting June 4,2019 Page 197 Monroe. Examples include buildings, bridges, rooms, and ballfields. Street- naming procedures are covered by a separate City Council policy"Street-Naming and Addressing." Exemptions: Industrial parks,owned and/or developed by the City of Monroe,do not meet the definition of Public Land nor Public Facilities,and are therefore exempt from this policy. City owned buildings and the component rooms, furniture, fixtures, and other property that are the subject of City Council approved fundraising campaigns shall also be exempt from this policy. This exemption also applies to City property located in and around these buildings. Naming Criteria: City of Monroe public lands and facilities may be named after persons or after a place or location, or after an event that has created an important legacy or achievement. A person's name is eligible for consideration after their death,with special benefactors excepted. The following criteria may be used by the City Council in determining the appropriateness of the naming designation: • A noteworthy public figure or official; • A person,place,or event of historical or cultural significance; • Special benefactor(s); • A person,group,place,or feature,particularly identified with the public land or facility; • Exceptions to the naming criteria may be approved by City Council if an occasion to recognize the outstanding contributions of a living person is determined. Procedures: Initiation of Proposed Name a. Preliminary consideration of naming proposals by City Council may be initiated by any citizen, Council Advisory Committee, Council Member, or City Task Force, or elected or appointed official. Naming proposals for public facilities that have not originated from an advisory committee or task force shall be presented to the City Council through the City Manager. The City Council may consider directing the request to the appropriate advisory committee or task force for the public notification and review. b. The City Council will solicit public input prior to making a decision on a naming request not assigned to a committee or task force for preliminary review. Requests reviewed by a committee or task force shall include public input during a public meeting with opportunity provided for citizen input following advanced meeting advertisement. c. Meeting minutes,or staff reports shall be prepared that fully document input received from citizens, committee, or task force discussions, and a specific naming recommendation(s)for preliminary review by City Council. Preliminary City Council Review and Formal Decision a. The item will be placed on the City Council meeting agenda for discussion and action. Minutes from committee or task force meetings which include a City Council Regular Meeting June 4,2019 Page 198 naming recommendation, or a staff report, will be transmitted to the City ( Council for review. (kw b. City Council,after consideration,by motion and majority vote may: 1) Formally name a public land or facility,or 2) Formally reject a naming proposal,or 3) Hold additional public input sessions. Additional Public Input and Public Hearing a. If additional public input is needed,the City Council,prior to making a formal decision on a naming proposal, may hold additional public input sessions. The public input meeting(s)will be announced at least 10 days in advance by a block advertisement in a local newspaper. Cry b. The purpose of the public input session is to provide opportunity for additional public input. c. City Council action may consist of: 1) Formally name a public land or facility, or 2) Formally reject a naming proposal. Formal City Council Decision A formal decision of a naming recommendation may be made at the time of: (11610„, a. Preliminary review; b. Additional public input. Public a. The City Council finds public involvement essential in considering naming Notifications: of public lands and facilities. It is the intent of this policy that committee or task force meetings and individual citizen recommendations are adequately advertised and opportunity exists for citizen input prior to developing recommendations for preliminary Council review. Advertisements shall specify the public land or facility being discussed and any proposed recommendations that may exist. b. If Council desires additional input, advance notice will be provided for City Council public input sessions. c. Chairs of the advisory committees and task forces, on behalf of the City Council, are charged with the responsibility of ensuring that adequate opportunity is provided for citizen input throughout the process. The City Council may amend the naming procedures at any time to facilitate appropriate levels of citizen involvement. Mayor Pro Tern Anderson seconded the motion, which passed unanimously with the following votes: City Council Regular Meeting June 4,2019 Page 199 AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None B. Fund Raising Donation Levels and Opportunities for Center Theatre and Science Center and Authorization for City Manager and Communications and Tourism Officer to approve Deviations. Mayor Pro Tern Anderson moved to approve fund raising donation levels and opportunities for the Center Theatre and the Science Center and authorize the City Manager and Communications and Tourism Officer to approve any negotiations and/or deviations effectively immediately: Facility Space/Item Amount c Center Theatre Center Theatre Theatre Naming Rights $1,000,000 Auditorium $500,000 Center Theatre Theatre Lobby $100,000 Center Theatre Event Lobby $100,000 Center Theatre Stage $100,000 Center Theatre Box Office/Ticket Window $50,000 Center Theatre Assembly Room $50,000 Center Theatre Corridor $50,000 Center Theatre Balcony $50,000 Center Theatre Lighting and Sound System $50,000 Center Theatre Catering Kitchen $50,000 (el Center Theatre Main Stairways(2) $30,000 each Center Theatre Concession Area $30,000 Center Theatre Main Ladies' Restroom $35,000 Center Theatre Main Men's Restroom $25,000 Center Theatre Office $25,000 Center Theatre Dressing Rooms(2) $25,000 each Center Theatre Dressing Room Restrooms(2) $25,000 each Center Theatre Stage Stairway $10,000 Center Theatre Backstage Stairway $10,000 Center Theatre Vestibule(2) $10,000 each Center Theatre Loading Area $10,000 Center Theatre Utility Room $10,000 Center Theatre Seats(550) $1,000 each Center Theatre Bricks and Blocks $500 each Science Center C-123 "Ponderous Polly"Aircraft $75,000 Science Center Anatomy Table $50,000 Science Center Large Hands-On Water Table $50,000 Science Center Planetarium $50,000 Science Center Agricultural Machinery $50,000 Science Center Flight Simulator $50,000 Science Center Topographical Box $35,000 Science Center Rocket Cars $25,000 c Science Center Chicken Embryology $25,000 Science Center Magnet PVC Device $25,000 Science Center Kinesiology $25,000 Science Center Gyroscope $25,000 City Council Regular Meeting June 4,2019 Page 200 Facility Space/Item Amount Science Center Weather Simulation Machine $25,000 Science Center Small Water Feature $20,000 too Science Center Paper Plane Launcher $20,000 Science Center Pulley System $15,000 Science Center Bernoulli Table $15,000 Science Center Lateral Rock-Climbing Wall $15,000 Science Center Giant Light Bright $10,000 Science Center Big Blue Blocks $10,000 Science Center Cow Milking Station $10,000 Science Center Microscope Station(2) $7,500 each Science Center Moon Lander and Mars Lander $5,000 each Science Center Main Facility Naming Rights $750,000 Science Center Lobby $250,000 Science Center Permanent Exhibit Area $100,000 Science Center Multipurpose Event Room $100,000 Science Center Exhibit Fabrication and Storage/Work Area $50,000 Science Center Traveling Exhibit Area $50,000 Science Center Main Conference Room $25,000 Science Center Exterior Event Area $25,000 Science Center Executive Director Office $25,000 Science Center Staff Shared Work Area $25,000 Science Center Education Work Area $25,000 Science Center Exhibit Work Area $25,000 Science Center Adventures in Light and Dark $25,000 Science Center Catering Kitchen $25,000 Science Center Bathrooms(2)and Family Bathroom $10,000 each Science Center Bricks and Blocks $500 each Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None tre C. Donation from The Dowd Foundation. Council Member Anthony moved to accept the $1,000,000 donation from the Dowd Family Foundation. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None On behalf of the Dowd Foundation, Campaign Vice-Chair and Charlotte Pipe and Foundry's Plastics Division Senior Vice-President, Chad Griffin, stated that he was excited and proud that ,,. Charlotte Pipe could make this donation. Mr. Griffin recognized Penny Crot and Jeff Greene also from Charlotte Pipe. City Council Regular Meeting June 4,2019 Page 201 Mayor Kilgore recognized members of the Get Centered Campaign and thanked them for their hard work and successful efforts on these projects. D. Renaming of Center Theatre to Dowd Center Theatre of Monroe. Mayor Pro Tem Anderson moved to approve the renaming of the Center Theatre to the Dowd Center Theatre of Monroe. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No.2. Public Comment Period. A. Loretta Melancon. Ms. Loretta Melancon thanked Council for awarding the Municipal Solid Waste, Yard Debris, Recycles and Bulk Item Collection to Waste Pro, Inc. CONSENT AGENDA Written background information was provided in advance in the Council Agenda Packet for each item on the Consent Agenda. One motion and vote was taken, which included approval of all (1., items on the Consent Agenda. Item No.3. Budget Amendment for Various Budget Adjustments for Budgetary Compliance for Fiscal Year 2019 Budget. Finance Director Lisa Strickland advised by memorandum that the following adjustments were proposed to the Fiscal Year 2019 Budget in order to recognize activity that was unanticipated and maintain budgetary compliance: • Amendment for $28,546 for mutual aid provided by Monroe Police Department to the Town of Boiling Spring Lakes and for$32,577 for mutual aid provided by the Monroe Fire Department to the Town of Maxton after Hurricane Florence. • Amendment for damages sustained to property of the City of Monroe during Hurricane Florence. FEMA is reimbursing the City for emergency protective measures and repairs that include a broken sewer line, electric system line repairs and natural gas meter replacements due to flooding, golf course pedestrian bridge damage, debris clearing by the dam, damage to bollards at the golf course as well as damage to the intake lines for the irrigation pump, Dickerson Center damages including tennis court damage, fencing and asphalt damage to the parking lot, the driveway at the Wastewater Treatment plant, Don Griffin Park softball field light panels damaged due to flooding,water administrative office flooding, and damages to the police shooting range. Total FEMA reimbursement amount is $525,424. • In 2017 Combined Utility Enterprise Revenue Bonds were issued by the City and Moody's Investor Services was contracted to provide a rating on the bonds. After this issuance of City Council Regular Meeting June 4,2019 Page 202 bonds, and after the approval of the fiscal year 2019 budget, Moody's began requiring annual monitoring of the ratings they provide. This monitoring now comes with a fee based upon the total outstanding revenue bonds of the City each year. Based upon Moody's fee guide, the City has an annual monitoring fee of$11,000. This fee will be allocated based upon outstanding revenue bond debt in each utility fund annually. A budget amendment is necessary to provide funding in fiscal year 2019 of$11,000 for the annual monitoring fee related to the City's outstanding Combined Utility Enterprise Revenue Bonds. • Amendment for $3,000 for the trustee fees associated with the 2017 Combined Utility Enterprise Revenue Bonds and for$3,000 for the 2018 Limited Obligation Bonds that were inadvertently left out of the budget. • Transfer project funds for building improvements into one project in the project fund to manage costs more effectively. Total project is $50,000 with original budget being split between Natural Gas and Electric Funds. • Amendment for airport salaries in the amount of$9,600 due to staff illness that was covered by part-time staff and overage in the amount of $32,000 in budgeted amount of pooled part-time hours for both customer service and line technicians. • Amendment for $300,000 proposed to adjust budget for higher than budgeted fuel sales and purchases at the Charlotte-Monroe Executive Airport for the fiscal year. L. • Amendment proposed for $5,700 to cover higher than anticipated utility expenses for the Airport. Ms. Strickland advised that Staff presented this matter to the General Services Committee on May 23, 2019. Ms. Strickland advised that it was the recommendation of the General Services Committee and Staff that Council adopt a Budget Amendment approving various budget adjustments for Fiscal Year 2019. Council Member Anthony moved to adopt Budget Amendment BA-2019-16: BUDGET AMENDMENT BA-2019-16 1. Amendment for $28,546 for mutual aid provided by Monroe Police Department to the Town of Boiling Spring Lakes and for$32,577 for mutual aid provided by the Monroe Fire Department to the Town of Maxton after Hurricane Florence. General Fund: Revenue Restricted Intergovernmental $61,123 Expenditure Public Safety $61,123 City Council Regular Meeting June 4,2019 Page 203 2. Amendment for damages sustained to property of the City of Monroe during Hurricane Florence. FEMA is reimbursing the City for emergency protective measures and repairs that include a broken sewer line, electric system line repairs and natural gas meter replacements due to flooding, golf course pedestrian bridge damage,debris clearing by the dam, damage to bollards at the golf course as well as damage to the intake lines for the irrigation pump,Dickerson Center damages including tennis court damage,fencing and asphalt damage to the parking lot,the driveway at the Wastewater Treatment plant, Don Griffin Park softball field light panels damaged due to flooding, water administrative office flooding, and damages to the police shooting range. Total FEMA reimbursement amount is$525,424. General Fund: Revenue Restricted Intergovernmental $292,214 Expenditure Public Safety $54,617 Transportation $3,091 Cultural and Recreational $234,506 Water& Sewer Fund: Revenue Restricted Intergovernmental $46,656 Expenditure Waste Treatment Plant $28,533 Water Filter Plant $2,397 Distribution System $15,726 Water& Sewer Capital Project Fund: Revenue Restricted Intergovernmental $95,810 Expenditure Sewer Project SR1936 $59,860 Sewer Project SR1938 $35,950 Electric Fund: Revenue Restricted Intergovernmental $81,720 Expenditure Electric System Administrative $392 Electric System Maintenance $80,008 Electric System Improvements $1,320 Electric Capital Project Fund: Revenue Restricted Intergovernmental $1,710 Expenditure Electric Project ELFLOR $1,710 Natural Gas Fund: Revenue Restricted Intergovernmental $4,802 Expenditure Natural Gas Maintenance $4,043 City Council Regular Meeting June 4,2019 Page 204 Natural Gas Improvements $759 Stormwater Fund: Revenue Restricted Intergovernmental $2,005 Expenditure Stormwater Operations $2,005 Stormwater Capital Project Fund: Revenue Restricted Intergovernmental $507 Expenditure Stormwater Project STFLOR $507 3. In 2017 Combined Utility Enterprise Revenue Bonds were issued by the City and Moody's Investor Services was contracted to provide a rating on the bonds. After this issuance of bonds, and after the approval of the fiscal year 2019 budget, Moody's began requiring annual monitoring of the ratings they provide. This monitoring now comes with a fee based upon the total outstanding revenue bonds of the City each year. Based upon Moody's fee guide, the City has an annual monitoring fee of$11,000. This fee will be allocated based upon outstanding revenue bond debt in each utility fund annually. A budget amendment is necessary to provide funding in fiscal year 2019 of $11,000 for the annual monitoring fee related to the City's outstanding Combined Utility Enterprise Revenue Bonds. Water&Sewer Fund: Revenue (impoi Appropriation of Fund Balance $4,205 Expenditure Debt Service—Annual Monitoring $4,205 Electric Fund: Revenue Appropriation of Fund Balance $2,705 Expenditure Debt Service—Annual Monitoring $2,705 Natural Gas Fund: Revenue Appropriation of Fund Balance $478 Expenditure Debt Service—Annual Monitoring $478 General Fund: Revenue Appropriation of Fund Balance $3,612 Expenditure Transfer to Airport Fund $3,612 Airport Fund: Revenue thr Transfer from General Fund $3,612 Expenditure City Council Regular Meeting June 4,2019 Page 205 Debt Service—Annual Monitoring $3,612 4. Amendment for$3,000 for the trustee fees associated with the 2017 Combined Utility Enterprise ♦r► Revenue Bonds and for$3,000 for the 2018 Limited Obligation Bonds that were inadvertently left out of the budget. Water&Sewer Fund: Revenues: Appropriation of Fund Balance $2,508 Expenditures: Debt Service—Admin Fees $2,508 Natural Gas Fund: Revenue Appropriation of Fund Balance $3,000 Expenditure Debt Service—Admin Fees $3,000 General Fund: Revenue Appropriation of Fund Balance $492 Expenditure Transfer to Airport Fund $492 Airport Fund: Revenue Transfer from General Fund $492 Expenditure Debt Service—Admin Fees $492 5. Transfer project funds for building improvements into one project in the project fund to manage costs more effectively. Total project is $50,000 with original budget being split between Natural Gas and Electric Funds. Electric Capital Project Fund: Revenue Transfer from Natural Gas Fund $25,000 Expenditure try Capital Project EL1901 Building Renovation $25,000 Natural Gas Capital Project Fund: Revenue Transfer from Natural Gas Fund ($25,000) Expense Capital Project Expense ($25,000) 6. Amendment for airport salaries in the amount of$9,600 due to staff illness that was covered by part-time staff and overage in the amount of$32,000 in budgeted amount of pooled part-time hours for both customer service and line technicians. (kw General Fund: Revenue Appropriation of Fund Balance $41,600 City Council Regular Meeting June 4,2019 Page 206 Expenditure Transfer to Airport Fund $41,600 Airport Fund: Revenue Transfer from General Fund $41,600 Expense Airport Operations $41,600 7. Amendment proposed to adjust budget for higher than budgeted fuel sales and purchases at the Charlotte-Monroe Executive Airport for the fiscal year. Airport Fund: Revenue * Sales&Services $300,000 tii►' Expense Airport Operations $300,000 8. Amendment proposed to cover higher than anticipated utility expenses for the airport. General Fund: Revenue Appropriation of Fund Balance $5,700 Expenditure Transfer to Airport Fund $5,700 Airport Fund: Revenue Transfer from General Fund $5,700 Expense Airport Operations $5,700 Adopted this 4th day of June,2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 4. Call for City Council Special Joint Strategic Planning Meeting with Planning Board to be Held June 11,2019 at 4:30 p.m. Planning and Development Director Lisa Stiwinter requested by memorandum that Council call for a Special Joint Strategic Planning Meeting with Planning Board to be held on June 11, 2019 at 4:30 p.m. Ms. Stiwinter advised that the purpose of the meeting was to receive a general status update to the rewrite of the Unified Development Ordinance, receive an overview of the existing code analysis, to review and hold a discussion of tre the proposed code sections and take possible action. Council Member Anthony moved to call for a City Council Special Joint Strategic Planning Meeting with Planning Board to be Held June 11, 2019 at 4:30 p.m. to receive a general status City Council Regular Meeting June 4,2019 Page 207 update to the rewrite of the Unified Development Ordinance, receive an overview of the existing code analysis, to review and hold a discussion of the proposed code sections and take possible action. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 5. Call for Public Hearings to be Held July 16,2019. A. Future Sale and Disposal of City-Owned Property Located at 327 S.Hayne Street,218 E. Franklin Street,311 E.Jefferson Street and Joffre Hotel site at Intersection of N.Main Street and W. Franklin Street. Assistant City Manager Brian Borne advised by memorandum that Downtown Monroe had conducted research on City-owned parcels for redevelopment. Mr. Borne advised that Downtown Monroe had identified 327 S. Hayne Street, 218 E. Franklin Street, 311 E. Jefferson Street and Joffre Hotel site at the intersection of N. Main Street and W. Franklin Street as eligible properties for economic development conditions of sale. He advised that Council was asked for development conditions to be placed on the properties to encourage economic vitality, revitalization, and create community place. Mr. Borne advised that the disposal of land owned by local governments with development (60# conditions required a public hearing under North Carolina General Statute §158-7.1. He advised that the property located at 327 S. Hayne Street (parcel #09-232-016), 218 East Franklin Street (parcel #09-232007), 311 E Jefferson Street (parcel #09231246) and the Joffre Hotel site at the intersection of N. Main Street and W. Franklin Street(parcel#09-232-097) met the conditions for economic development. Mr. Borne advised that Staff recommended Council call for a public hearing to be held on July 16, 2019 pursuant to the requirements of North Carolina General Statute §158.7.1 to consider the future sale and disposal of 327 S. Hayne Street, 218 E. Franklin Street, 311 E. Jefferson Street and Joffre Hotel site at the intersection of N. Main Street and W. Franklin Street to be used for economic development purposes. c Council Member Anthony moved to call for a public hearing to be held on July 16, 2019 at 6:00 p.m. to consider this request. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None B. Zoning Map Amendment Request to Rezone Property Located at 3516 N. Rocky River Road from Residential-Single Family to General Business. Planning and Development Director Lisa Stiwinter advised by memorandum that Staff had received a zoning map amendment request to rezone the property located at 3516 N. Rocky River Road from Residential Single City Council Regular Meeting June 4,2019 Page 208 Family (R-20) to General Business (GB). Ms. Stiwinter advised that this request was scheduled to be presented to the Planning Board on June 5, 2019. For timing and scheduling purposes, she tw advised that Staff was requesting that Council call for a public hearing to be held on July 16,2019 to consider this request. If this item does not move forward at the June 5, 2019 Planning Board Meeting, Ms. Stiwinter advised that Staff would not initiate the necessary steps to bring the requests before City Council on July 16, 2019. Council Member Anthony moved to call for a public hearing to be held on July 16, 2019 at 6:00 p.m. to consider these requests. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, L. McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 6. Charlotte-Monroe Executive Airport Airfield Lighting Rehabilitation Project. Airport Manager Peter Cevallos advised by memorandum that the Charlotte-Monroe Executive Airport would like to seek a grant modification with the North Carolina Department of Transportation (NCDOT) to fund additional work in the Airfield Lighting Rehabilitation Project by replacing all the airfield lighted guidance signs with new LED signs. Mr. Cevallos advised that with the new airfield lighting system that was recently installed through (...." the Airfield Lighting Rehabilitation Project, operational issues had developed with the existing lighted guidance signs that were on the same electrical circuit. He advised that in troubleshooting the issues with the signs, it was the collective determination between the State, Airport Staff, Airport Engineers (Talbert, Bright & Ellington), and the lighting contractors (Brooks, Berry, Haynie)that the best solution was to replace all the existing signs with new LED signs. Mr. Cevallos advised that the contractor had offered a Change Order for $160,667.34 to conduct this additional work and Talbert, Bright & Ellington had provided an amendment to their work authorization for$65,923.51 for engineering and planning services. Mr. Cevallos advised that the State had authorized the City to use FAA non-primary entitlement funds as the funding source for this additional work, which the State would modify by adding $226,591 to the existing grant. He advised that the City would provide the remaining 10% local match of$25,177 through the in-kind credits it had with NCDOT. With approval, Mr. Cevallos advised that the Airport would submit a grant modification to NCDOT to fund additional work so that Council could authorize Talbert Bright, Ellington and Brooks, Berry, Haynie to complete this additional work. Mr. Cevallos advised that Staff presented this matter to the Charlotte-Airport Executive Airport Commission on May 13, 2019 and the General Services Committee on May 23, 2019. Mr. Cevallos advised that it was the recommendation of the General Services Committee, the Charlotte-Monroe Executive Airport Committee and Staff that Council accept the FAA non- City Council Regular Meeting June 4,2019 Page 209 primary entitlement funds to fund this project, approve the Change Order to the contract with Brooks, Berry, Haynie, approve the amendment to the Work Authorization with Talbert, Bright, L. and Ellington,adopt a Capital Project Budget Ordinance and authorize the City Manager to execute any and all necessary documents. A. FAA Non-Primary Entitlement Funds. Council Member Anthony moved to accept the FAA non-primary entitlement funds to fund the Charlotte-Monroe Executive Airport Airfield Lighting Rehabilitation Project. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None B. Change Order from Brooks, Berry, Haynie. Council Member Anthony moved to approve the Change Order from Brooks, Berry, Haynie in the amount of$160,667.34 for the Charlotte- Monroe Executive Airport Airfield Lighting Rehabilitation Project. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None Li C. Work Authorization Amendment with Talbert, Bright & Ellington. Council Member Anthony moved to approve a work authorization amendment with Talbert, Bright & Ellington, Inc. in the amount of$65,923.51 to provide engineering and planning services for the Charlotte- Monroe Executive Airport Airfield Lighting Rehabilitation Project. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None D. Capital Project Budget Ordinance. Council Member Anthony moved to adopt Capital vw Project Budget Ordinance BO-2019-06: CAPITAL PROJECT BUDGET ORDINANCE CHARLOTTE-MONROE EXECUTIVE AIRPORT AIRFIELD LIGHTING REHABILITATION PROJECT—ADDITIONAL WORK BO-2019-06 WHEREAS, the Talbert & Bright is the engineer of record at the Charlotte-Monroe Executive Airport;and WHEREAS, the City desires to replace the existing airfield lighted signs with new LED signs at Cry the Charlotte-Monroe Executive Airport; and City Council Regular Meeting June 4,2019 Page 210 WHEREAS,the City has received additional grant monies of$226,591 from the NC Department of Transportation into Grant Agreement No:36237.17.16.2 to fund the additional work for this project. The City wishes to utilize in-kind reimbursement credits to provide the required 10%matching funds for the grant;and WHEREAS,the City wishes to authorize Brooks,Berry, Haynie(BBH)the contract change order in the amount of$160,667 to replace the signs WHEREAS, the City wishes to authorize Talbert & Bright an amendment to their work authorization in the amount of $65,923.51 provide construction administration services for this additional work. NOW,THEREFORE, BE IT ORDAINED that the City Council of the City of Monroe applies these grant funds toward capital project AP1801 for the construction phase of the Airfield Lighting Rehabilitation Project: Airport Capital Project Fund: Revenue: Restricted Intergovernmental $226,591 Expense: Capital $226,591 Adopted this 4th day of June,2019. Council Member Holloway seconded the motion, which passed unanimously with the following (460" votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None E. City Manager to Execute Documents. Council Member Anthony moved to authorize the City Manager to execute any and all necessary documents with regard to the additional work for the Charlotte-Monroe Executive Airport Airfield Lighting Rehabilitation Project. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None Item No. 7. Fire Station Emergency Traffic Signals. Fire Chief Ron Fowler advised by memorandum that due to traffic volumes on Old Charlotte Highway and Concord Highway, Staff was recommending installing emergency traffic signals at Fire Stations 4 and 5. Mr. Fowler advised that the addition of these emergency signals would increase safety for motorist and firefighters as firefighters responded to emergency calls from these fire stations. He advised that a traffic study was conducted at Fire Station 4 which verified the need for the signal. Mr. Fowler (' advised that the initial design work was completed for this station; however, funding was not available to proceed with the installation. He advised that the total cost for both stations was estimated at$180,000. City Council Regular Meeting June 4,2019 Page 211 Mr. Fowler advised that Staff presented this matter to the Public Safety Committee on May 20, C,, 2019. Mr. Fowler advised that it was the recommendation of the Public Safety Committee and Staff that Council authorize Staff moving forward with installing emergency traffic signals at Fire Stations 4 and 5 and adopt a Capital Project Budget Ordinance allocating the needed funds from Unassigned Fund Balance. A. Installation of Emergency Traffic Signals at Fire Stations 4 and 5. Council Member Anthony moved to authorize Staff to move forward with installing emergency traffic signals at Fire Stations 4 and 5. Council Member Holloway seconded the motion,which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None B. Capital Project Budget Ordinance. Council Member Anthony moved to adopt Capital Project Budget Ordinance BO-2019-07: CAPITAL PROJECT BUDGET ORDINANCE FIRE STATION EMERGENCY TRAFFIC SIGNALS FIRE STATION#4 AND FIRE STATION#5 BO-2019-07 WHEREAS, due to high traffic volumes staff recommends that emergency traffic signals be installed at Fire Station#4 on Old Charlotte Highway and at Fire Station#5 on Concord Highway(US 601 N); and WHEREAS, the addition of these emergency signals would increase safety for motorist and firefighters as firefighters respond to emergency calls from these fire stations;and WHEREAS,the City wishes to proceed with bidding and installing the signals at these stations at an estimated cost of$180,000. Funding is to be utilized from the General Fund Unassigned Fund Balance. NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Monroe hereby creates a capital project for emergency traffic signal installation and appropriates funding as follows: General Fund: Revenue: Appropriation from Unassigned Fund Balance $180,000 Expense: Transfer to Capital Project Fund $180,000 General Capital Project Fund: Revenue: Transfer from General Fund $180,000 Expense: City Council Regular Meeting June 4,2019 Page 212 Capital $180,000 Adopted this 4th day of June,2019. err Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 8. Minutes and Reports. ,, A. Disbursement of Fiscal Year 2018-2019 City Council Discretionary Funds. 1) Council Member Marion Holloway. City Clerk Bridgette Robinson advised by memorandum that Staff had received requests from Council Member Marion Holloway for disbursement of City Council Discretionary Funds to the House of Pearls in the amount of $1,000, Union County Playmakers in the amount of$1,000 and Ground40 in the amount of$1,000. Disbursements for Council Member Holloway follow: Date Recipient Fiscal Impact Col Amount Balance 07/07/2018 Discretionary Allocation FY 2018-2019 $3,000 05/20/2019 House of Pearls $1,000 $2,000 05/20/2019 Union County Playmakers $1,000 $1,000 05/20/2019 Ground 40 $1,000 $0 As this item was for informational purposes only, no action was required from Council. 2) Mayor Bobby Kilgore. City Clerk Bridgette Robinson advised by memorandum that Staff had received a request from Mayor Bobby Kilgore for disbursement of City Council Discretionary Funds to Community Health Services of Union County,Inc.in the amount of$200. Disbursements for Mayor Kilgore follow: Date Recipient Fiscal Impact Amount Balance 07/07/2018 Discretionary Allocation FY 2018-2019 $3,000 09/27/2018 Council on Aging in Union County $500 $2,500 09/27/2018 Monroe High School Athletic Foundation $250 $2,250 10/24/2018 Bridge to Recovery $250 $2,000 11/02/2018 Union County Chamber of Commerce $50 $1,950 11/07/2018 The Shepherd's Place $250 $1,700 12/03/2018 Union County Crisis Assistance Ministry $125 $1,575 12/21/2018 Union County Dr. Martin Luther King,Jr. Organization $25 $1,550 Cirr 12/21/2018 Dr. Martin Luther King,Jr.Committee, Inc. $25 $1,525 01/25/2019 A Few Good Men $30 $1,495 03/20/2019 The ARC of Union/Cabarrus $200 $1,295 City Council Regular Meeting June 4,2019 Page 213 Date Recipient Fiscal Impact Amount Balance Coe 04/17/2019 Union County Chamber of Commerce $20 $1,275 05/17/2019 Community Health Services of Union County, Inc. $200 $1,075 As this item was for informational purposes only, no action was required from Council. 3) Council Member Franco McGee. City Clerk Bridgette Robinson advised by memorandum that Staff had received requests from Council Member Franco McGee for disbursement of City Council Discretionary Funds to East Elementary School in the amount of$250, Parkwood High School in the amount of$500 and Sports to You in the amount of$431. Disbursements for Council Member McGee follow: Date Recipient Fiscal Impact Amount Balance 07/07/2018 Discretionary Allocation FY 2018-2019 $3,000 08/09/2018 Mirror Mirror Organization $150 $2,850 12/17/2018 Dr. Martin Luther King,Jr.Prayer Breakfast $25 $2,825 12/17/2018 Union County Dr. Martin Luther King,Jr. Organization $25 $2,800 12/21/2018 Parkwood High School Basketball Teams $190 $2,610 12/31/2018 Bridging the Gap Event $250 $2,360 01/09/2019 Grow Smart CLT $10 $2,350 Lei 04/12/2019 Benton Heights Elementary School of the Arts $269 $2,081 04/12/2019 Union County Alumnae Chapter—Delta Sigma Theta,Inc. $500 $1,581 05/03/2019 East Elementary School $250 $1,331 05/20/2019 Parkwood High School $500 $831 05/22/2019 Sports to You $431 $400 As this item was for informational purposes only, no action was required from Council. B. Financial Reports for May 2019. Financial Reports for May 2019 were received as information by Council. cov C. Minutes of Charlotte-Monroe Executive Airport Commission Meeting of February 111 2019. Minutes of the Charlotte-Monroe Executive Airport Commission Meeting of February 11, 2019 were received as information by Council. D. Minutes of City Council Meetings of May 7, 2019. Council Member Anthony moved to approve the Minutes of the City Council Strategic and Regular Meetings of May 7,2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None City Council Regular Meeting June 4,2019 Page 214 E. Minutes of Downtown Advisory Board Meeting of February 26, 2019. Minutes of the Downtown Advisory Board Meeting of February 26, 2019 were received as information by Council. F. Minutes of General Services Committee Meeting of April 18,2019. Minutes of the General Services Committee Meeting of April 18, 2019 were received as information by Council. G. Minutes of Monroe-Union County Economic Development Board of Advisors Meeting April 9,2019. Minutes of the Monroe-Union County Economic Development Board of Advisors Meeting April 9, 2019 were received as information by Council. H. Minutes of Public Safety Committee Meeting of April 15, 2019. Minutes of the Public Safety Committee Meeting of April 15, 2019 were received as information by Council. I. Summary of Contracts Awarded, Change Orders Approved and Settlement of Claims. City Manager E.L. Faison reported by memorandum the award of contracts pursuant to Ordinance 0-2001-17, change orders approved pursuant to Resolution R-2000-76 and the settlement of claims pursuant to Ordinance 0-2018-50: Date Name Purpose Fiscal Impact Fund Amount 04/29/2019 Sun Valley Steel& Fence modifications in the Engineering *$2,256 Fabrication Correll Street Parking Lot 04/29/2019 Ground Penetrating Hillcrest Cemetery—ground Engineering *$1,200 Radar Systems, LLC penetrating radar services 04/29/2019 Vanguard Utility For large meter testing and Water $10,000 Services repairs(Contractor provides Resources equipment/labor) 04/29/2019 ESP Associates, Inc. Conduct pilot study to collect Engineering $5,000 NPDES outfalls with unmanned aerial vehicle (UAV)technology 04/29/2019 ECS Southeast,LLP Center Theatre Construction Downtown $7,000 [CO#1] Materials Testing and Special Inspection Services 04/29/2019 Union Symphony Pops on the Plaza Event Parks and $15,000 Society, Inc. Recreation 05/03/2019 Skyway Floor Replace carpet in two offices Facility *$1,824 Covering at old City Hall Maintenance 05/03/2019 Bass FX Mobile DJ Provide DJ services at various Parks and *$1,000 special events Recreation 05/06/2019 The Blythe Company Supply filters/installation for Airport *$2,369 fueling trucks 05/07/2019 Anthony Belk Painting Painting and repairing walls Facility *$2,500 and ceilings in two offices at Maintenance Old City Hall 05/07/2019 Schneider Tree Care Emergency removal of two Parks and *$3,200 trees due to wind damage at Recreation MCC City Council Regular Meeting June 4,2019 Page 215 Date Name Purpose Fiscal Impact Fund Amount Cre 05/07/2019 Alfred Benesch& Landscape architectural and Parks and *$2,000 Company engineering services for Recreation [CO#1] design, construction bid and management services for MAFC—Parks Williams Athletic Complex Greenway Connector 05/07/2019 Newco Electric,LLC Repair of light control panels Parks and $22,750 at Dickerson tennis courts and Recreation Don Griffin softball field due to Hurricane Florence damage 05/14/2019 Academy Bus, LLC Charter bus for Recreation Parks and *$1,300 try Center children beach trip on Recreation June 20,2019 05/14/2019 Carolina Electric Repairs to Pump#3 at Water *$4,306 Motor Repair Stewarts Creek Lift Station an Resources provide a fully reconditioned pump 05/14/2019 Lefler Electronics Annual monitoring and Fire *$500 service of fire alarm system for Fire Station#4 located at 3907 Old Charlotte Highway 05/15/2019 Office Team—Robert Staffing agency to provide Finance $10,300 Half International,Inc. temporary summer help while an employee is on leave 05/15/2019 Damon Fogal Provide fundraising services Administratio $18,000 for the 2019 Warbirds Over n Monroe Air Show 05/15/2019 Henry Black Public Health Nuisance Planning and $10,000 [CO#1] Agreement and graffiti Development removal 05/15/2019 Superion Development GAP Billing Finance $11,640 Upload 05/16/2019 HM Kern Monroe Science Center Downtown $9,333 [CO#3] *Approved by Department Director [ Total $141,478 I There were no settlement of claims. This item was for informational purposes only; therefore, no action was required from Council. Item No. 9. Ordinance Amending Fiscal Year 2019-2020 Fees Schedule: Chapter V — Electric, Article C titled "Electric Rate Riders." Finance Director Lisa Strickland advised by memorandum that due to recent notification of an increase in rates and new rebate amounts, an amendment was need to the Fees Schedule to reflect the following changes for Electric Rate Riders: • Electric Rate Rider Reps Renewable Energy Portfolio Standards (Reps) Charge City Council Regular Meeting June 4,2019 Page 216 Renewable Efficiency DSM/Energy Charge Total REPS DEFINITIONS: Residential Account $0.72 $0.00 $0.72 Commercial Account $3.93 $0.00 $3.93 Industrial Account $40.51 $0.00 $40.51 • Electric Rate Rider—RHP Residential High Efficiency Heat Pump Rebate Program ELIGIBILITY REQUIREMENTS. A rebate will be paid to the City of Monroe residential electric customers installing an energy efficiency heat pump. The minimum Seasonal Energy Efficiency Ratio (SEER) of 15 and minimum size of 1 ton, up to maximum of 5 tons. Rebates will be paid for the following qualifying installations: 1) In a new installation. For new installations (new construction),the rebate is $400 for air source heat pumps 15 — 17+ SEER. 2) To replace an existing heating/air conditioning system. (Existing heating air- conditioning system can be any energy source, i.e., electric, natural gas, propane, fuel oil, etc.). For replacing an existing heating/air conditioning system,the rebate is $300 for air source heat pumps 15 — 16.9 SEER and $400 for air source heat pumps of 17+ SEER. 3) For installation of new or replacing an existing Geothermal Heat Pumps, the rebate will be $500. Ms. Strickland advised that Staff presented this matter to the General Services Committee on May 23, 2019. Ms. Strickland advised that it was the recommendation of the General Services Committee and Staff that Council adopt an Ordinance amending the Fiscal Year 2019-2020 Fees Schedule to be effective July 1, 2019. Council Member Anthony moved to adopt Ordinance 0-2019-31: ORDINANCE TO AMEND FISCAL YEAR 2019-2020 CITY OF MONROE FEES SCHEDULE 0-2019-31 BE IT ORDAINED BY THE CITY OF MONROE COUNCIL THAT THE FISCAL YEAR 2019- 2020 CITY OF MONROE FEE SCHEDULE IS HEREBY AMENDED AS FOLLOWS: Section 1. Amend Chapter V. Electric Article C.Electric Rate Riders Renewable Energy Portfolio Standards(REPS)Charge MONTHLY RATE: Monthly electric charges for each customer account computed under the City's applicable City Council Regular Meeting June 4,2019 Page 217 electric rate schedule will be increased by an amount determined by the table below: MONTHLY RATES Renewable Efficiency DSM/Energy Charge Total REPS DEFINITIONS: Residential Account $0.72 $0.00 $0.72 Commercial Account $3.93 $0.00 $3.93 Industrial Account $40.51 $0.00 $40.51 Section 2. Amend Chapter V. Electric Article C.Electric Rate Riders RHP Residential High Efficiency Heat Pump Rebate Program ELIGIBILITY REQUIREMENTS. A rebate will be paid to the City of Monroe residential electric customers installing an energy efficiency heat pump. The minimum Seasonal Energy Efficiency Ratio (SEER) of 15 and minimum size of 1 ton, up to maximum of 5 tons. Rebates will be paid for the following qualifying installations: 4) In a new installation. For new installations(new construction),the rebate is$400 for air source heat pumps 15—17+SEER. 5) To replace an existing heating/air conditioning system. (Existing heating air- conditioning system can be any energy source, i.e., electric, natural gas, propane, fuel oil, etc.). For replacing an existing heating/air conditioning system,the rebate is $300 for air source heat pumps 15 — 16.9 SEER and $400 for air source heat pumps of 17+ SEER. 6) For installation of new or replacing an existing Geothermal Heat Pumps,the rebate will be$500. Section 3. This Ordinance shall be effective July 1,2019. Adopted this 4th day of June,2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 10. Ratification of Annual Service Contracts, Purchase Contracts and Water Chemical Bids Exceeding $100,000 for Fiscal Year 2020. Finance Director Lisa Strickland advised by memorandum that Chapter 34 of the Code of Ordinances dictated that it was necessary to seek Council approval on the following purchases in excess of$100,000: City Council Regular Meeting June 4,2019 Page 218 FISCAL YEAR 2020 SERVICES EXCEEDING$100,000 Company Name FY2019 FY2020 Synopsis Expenditures Expenditures US Customs and Border $123,438 $123,438 Customs inspection and processing Protection(CBP) services by a CBP officer for an aircraft, Agency and its passengers and cargo,entering the United States at the Charlotte-Monroe Executive Airport per the Memorandum of Agreement between the City of Monroe and US Customs and Border Protection Agency dated July 28,2014. Data Prose $137,550 $163,908 Bill printing services for cycle bills, notices and tax statements (postage is included at $107,050). Cost increase due to increased amount of bills and postage. Anticipate postage to go down due to new e-bill service. Lewis Tree Service Inc. $294,000 $308,700 Tree trimming services for electric right of (formerly Carolina Tree ways. A 5% increase is expected by the Care) contractor in Fiscal Year 2020. Morris Trucking $179,999 $100,000 Hauling of residuals from the Water Treatment Plant to the Waste Water Treatment Plant for pressing. Hauling bio solids and residuals from the Waste Water Treatment Plant to the field. Amount may (1100, increase or decrease based upon need of trucking of bio-solids. Hinson Services $120,000 $120,000 Maintenance, repair, and replacement of City HVAC systems. Amount may increase or decrease based upon the need of repairs and replacements. Central Square $135,200 $135,200 City financial software maintenance. (formerly Superion) Interlocal Risk $520,000 $520,000 Property and Liability premium for all City Financing Fund of NC Departments for Fiscal Year 2019 was $520,000. The amount indicated is the amount budgeted for Fiscal Year 2020 and will not be exceeded. FISCAL YEAR 2020 PURCHASES EXCEEDING$100,000 Company Name FY2019 FY2020 Synopsis Expenditures Expenditures Underground Solutions $119,800 $119,800 The water main pipe bursting strategic initiative was implemented by the Water Resource Department in April 2014 and was designed to help close the infrastructure replacement gap for water mains. The trenchless pipe bursting technology requires fusible pipe materials. Currently,there is only one manufacturer of fusible PVC pipe (FPVC),Underground Solutions Inc., City Council Regular Meeting June 4,2019 Page 219 FISCAL YEAR 2020 PURCHASES EXCEEDING$100,000 Company Name FY2019 FY2020 Synopsis Csiv Expenditures Expenditures and the Water Resources Department is working with them as a sole source provider of the needed pipe materials. Pricing has been stable since April 2014. Quantities of the 6- inch and 8-inch pipe may vary slightly due to field condition encountered. Purchases will be made based on unit prices provided,and will not exceed available budgeted funds without additional approvals. FISCAL YEAR 2020 WATER CHEMICAL BIDS Product Vendor Price Synopsis Liquid Chlorine JCI Jones Chemical $550/ton On April 30,2019, Staff Zinc Ortho Polyphosphate Carus Chemical $1.10/Ib. received bids for Fiscal Year Sulfur Dioxide JCI Jones Chemicals $1,000/ton 2020 chemical bids for the Dry Anionic Polymer Polydyne $1.60/Ib. Water and Waste Water Dry Non-Ionic Polymer Polytec $1.65/Ib. Treatment Divisions. This bid Powdered Activated Carbon Donau Carbon $0.714/lb. is distributed annually. The Dry Cationic Polymer Polydyne $1.540/lb. treatment chemical budget for Calcium Hydroxide Slurry Lime Chem $0.0336/Ib. FY2020 is$1,127,000 for the Water Treatment Plant and $101,500 for the Waste Water Treatment Plant. Ms. Strickland advised that this matter was presented to the General Services Committee on May 23, 2019. Ms. Strickland advised that it was the recommendation of the General Services Committee and Staff that Council approve the above-listed reoccurring service and purchase contracts and water chemical bids for Fiscal Year 2020 and authorize the City Manager to execute any necessary documents. Funds for these contracts are included in the Fiscal Year 2020 Budget. A. Service Contracts. Council Member Anthony moved to approve the Fiscal Year 2020 services exceeding $100,000: FISCAL YEAR 2020 SERVICES EXCEEDING$100,000 Company Name FY2019 FY2020 Synopsis Expenditures Expenditures US Customs and Border $123,438 $123,438 Customs inspection and processing Protection(CBP) services by a CBP officer for an aircraft, Agency and its passengers and cargo,entering the United States at the Charlotte-Monroe Executive Airport per the Memorandum of Agreement between the City of City Council Regular Meeting June 4,2019 Page 220 FISCAL YEAR 2020 SERVICES EXCEEDING$100,000 Company Name FY2019 FY2020 Synopsis flirr Expenditures Expenditures Monroe and US Customs and Border Protection Agency dated July 28,2014. Data Prose $137,550 $163,908 Bill printing services for cycle bills, notices and tax statements (postage is included at $107,050). Cost increase due to increased amount of bills and postage. Anticipate postage to go down due to new e-bill service. Lewis Tree Service Inc. $294,000 $308,700 Tree trimming services for electric right of (formerly Carolina Tree ways. A 5% increase is expected by the Care) contractor in Fiscal Year 2020. Morris Trucking $179,999 $100,000 Hauling of residuals from the Water Treatment Plant to the Waste Water Treatment Plant for pressing. Hauling bio solids and residuals from the Waste Water Treatment Plant to the field. Amount may increase or decrease based upon need of trucking of bio-solids. Hinson Services $120,000 $120,000 Maintenance, repair, and replacement of City HVAC systems. Amount may increase or decrease based upon the need of repairs and replacements. LiseiCentral Square $135,200 $135,200 City financial software maintenance. (formerly Superion) Interlocal Risk $520,000 $520,000 Property and Liability premium for all City Financing Fund of NC Departments for Fiscal Year 2019 was $520,000. The amount indicated is the amount budgeted for Fiscal Year 2020 and will not be exceeded. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Cry McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None B. Purchase Contracts. Council Member Anthony moved to approve the Fiscal Year 2020 purchases exceeding $100,000: FISCAL YEAR 2020 PURCHASES EXCEEDING$100,000 Company Name FY2019 FY2020 Synopsis Expenditures Expenditures Underground Solutions $119,800 $119,800 The water main pipe bursting strategic initiative was implemented by the Water Resource Department in April 2014 and was designed to help close City Council Regular Meeting June 4,2019 Page 221 FISCAL YEAR 2020 PURCHASES EXCEEDING$100,000 Company Name FY2019 FY2020 Synopsis Expenditures Expenditures the infrastructure replacement gap for water mains. The trenchless pipe bursting technology requires fusible pipe materials. Currently,there is only one manufacturer of fusible PVC pipe (FPVC),Underground Solutions Inc., and the Water Resources Department is working with them as a sole source provider of the needed pipe materials. Pricing has been stable since April 2014. Quantities of the 6- inch and 8-inch pipe may vary slightly due to field condition encountered. Purchases will be made based on unit prices provided,and will not exceed available budgeted funds without additional approvals. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None C. Water Chemical Bids. Council Member Anthony moved to approve the Fiscal Year 2020 water chemical bids: FISCAL YEAR 2020 WATER CHEMICAL BIDS Product Vendor Price Synopsis Liquid Chlorine JCI Jones Chemical $550/ton On April 30,2019,Staff Zinc Ortho Polyphosphate Carus Chemical $1.10/lb. received bids for Fiscal Year Sulfur Dioxide JCI Jones Chemicals $1,000/ton 2020 chemical bids for the Dry Anionic Polymer Polydyne $1.60/lb. Water and Waste Water Dry Non-Ionic Polymer Polytec $1.65/lb. Treatment Divisions. This bid Powdered Activated Carbon Donau Carbon $0.714/lb. is distributed annually. The Dry Cationic Polymer Polydyne $1.540/lb. treatment chemical budget for Calcium Hydroxide Slurry Lime Chem $0.0336/lb. FY2020 is$1,127,000 for the Water Treatment Plant and $101,500 for the Waste Water Treatment Plant. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore City Council Regular Meeting June 4,2019 Page 222 NAYS: None D. City Manager to Execute Documents. Council Member Anthony moved to authorize the City Manager to execute any and all necessary documents with regard to annual service and purchase contracts exceeding $100,000 for Fiscal Year 2020 including the water chemical bids. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None (100 Item No. 11. Resolutions. A. Fire Department Strategic Plan for 2019-2024. Fire Chief Ron Fowler advised by memorandum that the Fire Department had utilized a community-driven planning process to develop a five-year Strategic Plan. Mr. Fowler advised that members of the community, Council, City Staff and Fire Department personnel were given an opportunity to provide input in the Strategic Plan. He advised that this Strategic Plan would be used as a guiding document for the Fire Department from 2019 through 2024. Mr. Fowler advised that Staff presented this matter to the Public Safety Committee on May 20, 2019. Mr. Fowler advised that it was the recommendation of Staff and the Public Safety Committee that Council adopt a Resolution approving the Monroe Fire Department 2019-2024 Strategic Plan. Council Member Anthony moved to adopt Resolution R-2019-38: RESOLUTION ADOPTING MONROE FIRE DEPARTMENT STRATEGIC PLAN FOR 2019-2024 R-2019-38 Cow WHEREAS, the Monroe City Council is the policymaking body for the City of Monroe and establishes organizational priorities through direction given to the City Manager; and WHEREAS, the Monroe Fire Department is a department of the City of Monroe that operates under the direction and authority of the City Manager and Monroe City Council;and WHEREAS, the Fire Department utilized a community driven planning approach involving citizens of the community, members of City Council and City Staff, and members of the Fire Department to develop a strategic plan;and WHEREAS,the Fire Department has developed the Monroe Fire Department 2019-2024 Strategic Plan,which is a five-year plan that will be used as a guiding document for the Fire Department for the years 2019 through 2024;and City Council Regular Meeting June 4,2019 Page 223 WHEREAS, it is understood that the Monroe Fire Department Strategic Plan is a living document that is to be reviewed annually and revised not less than every five years. c NOW, THEREFORE, BE IT RESOLVED THAT the Council of the City of Monroe hereby adopts the Monroe Fire Department 2019-2024 Strategic Plan. Adopted this 4th day of June,2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore cNAYS: None Said Monroe Fire Department 2019-2024 Strategic Plan is hereby incorporated as a part of these Minutes as "Exhibit A." B. Installment Financings for Fiscal Year 2019-2020. Finance Director Lisa Strickland advised by memorandum that one fire truck(blaze unit) was scheduled to be purchased in the Fiscal Year 2020 Budget and was identified as having a funding source of installment financing. Ms. Strickland advised that a Reimbursement Resolution was necessary to allow for the reimbursement of expenditures prior to the execution by the City of installment purchase contracts. She advised (....„, that in order to be eligible for reimbursement of the expenditures, the City would enter into installment purchase contracts within one year from the purchase of the fire truck. She advised that the City would only borrow funds necessary to cover the actual cost of the fire truck and accessories. Ms. Strickland advised that Staff presented this matter to the General Services Committee on May 23, 2019. Ms. Strickland advised that it was the recommendation of the General Services Committee and Staff that Council adopt a Reimbursement Resolution with regard to installment financing for Fiscal Year 2019-2020. Council Member Anthony moved to adopt Resolution R-2019-39: RESOLUTION OF THE CITY OF MONROE,NORTH CAROLINA AUTHORIZING THE NEGOTIATION OF AN INSTALLMENT FINANCING CONTRACT AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS THERETO R-2019-39 WHEREAS, the City of Monroe, North Carolina(the "City") is a municipal corporation validly existing under the Constitution,statutes and laws of the State(the"State"); r WHEREAS, the City has the power, pursuant to the General Statutes of North Carolina, to (1)purchase real and personal property, (2) enter into installment purchase contracts to finance the purchase or improvement of real and personal property used, or to be used, for public purposes, and City Council Regular Meeting June 4,2019 Page 224 (3)grant a security interest in some or all of the property purchased or improved to secure repayment of the purchase price; WHEREAS, the City Council of the City (the "City Council") hereby determines that it is in the best interests of the City to enter into (a) an Installment Financing Contract (the "Contract") between the Monroe Public Financing Corporation(the "Corporation") and the City,to pay(1)the costs of the construction, equipping and furnishing of a new police headquarters and a new senior center (collectively,the "Project")and(2)the costs related to the execution and delivery of the Contract and (b)a deed of trust,security agreement and fixture filing(the"Deed of Trust")granting a lien on the site of the police headquarters property (the "Site") and the improvements thereon to secure the City's obligations under the Contract; WHEREAS, the City has requested the Corporation to issue limited obligation bonds (the "2019 Bonds")under an Indenture of Trust(the"Indenture")between the Corporation and U.S.Bank National Association, as trustee, and advance the proceeds of the 2019 Bonds to the City to pay the costs of(1) the Project and(2)issuing and selling the 2019 Bonds; WHEREAS,the City Council hereby determines that the Project is essential to the City's proper, efficient and economic operation and to the general health and welfare of its citizens;that the financing of the Project will permit the City to carry out public functions that it is authorized by law to perform; and that entering into the Contract and the Deed of Trust is necessary and expedient for the City by virtue of the findings presented herein; WHEREAS,the City Council hereby determines that the Contract allows the City to pay the costs of the Project at a favorable interest rate currently available in the financial marketplace and on terms (klarof advantageous to the City; WHEREAS,the City Council hereby determines that the estimated cost of financing the Project is an amount not to exceed $20,000,000 and exceeds the amount that can be prudently raised from currently available appropriations, unappropriated fund balances and non-voted bonds that could be issued by the City in the current fiscal year pursuant to Article V, Section 4 of the Constitution of the State; WHEREAS, although the cost of financing the Project pursuant to the Contract and the Deed of Trust is expected to exceed the cost of financing the Project pursuant to a general obligation bond financing for the same undertaking, the City hereby determines that the cost of financing the Project pursuant to the Contract and the Deed of Trust and the obligations of the City thereunder are preferable to a general obligation bond financing for several reasons, including but not limited to the following: (1)the cost of a special election necessary to approve a general obligation bond financing, as required by the laws of the State,would result in the expenditure of significant funds;(2)the time required for a general obligation bond election would cause an unnecessary delay which would thereby decrease the financial benefits of the Project; and (3) revenues produced by the Project are insufficient to permit a revenue bond financing; WHEREAS,any property tax increase to pay installment payments falling due under the Contract will not be excessive;and WHEREAS,Bond Counsel will render an opinion to the effect that entering into the Contract and the transactions contemplated thereby are authorized by law; WHEREAS,no deficiency judgment may be rendered against the City in any action for its breach of the Contract and the taxing power of the City is not and may not be pledged in any way directly or indirectly or contingently to secure any moneys due under the Contract; City Council Regular Meeting June 4,2019 Page 225 WHEREAS,the City is not in default under any of its debt service obligations; WHEREAS, the City's budget process and Annual Budget Ordinance are in compliance with the Local Government Budget and Fiscal Control Act; WHEREAS,past audit reports of the City indicate that its debt management and contract obligation payment policies have been carried out in strict compliance with the law, and the City has not been censured by the North Carolina Local Government Commission(the "LGC"), external auditors or any other regulatory agencies in connection with such debt management and contract obligation payment policies;and WHEREAS, a public hearing on entering into the Contract, after publication of a notice with respect to such public hearing, was held by the City Council on June 4,2019 and approval of the LGC with respect to entering into the Contract must be received; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONROE,NORTH CAROLINA,AS FOLLOWS: Section 1. Authorization to Negotiate Contract. That the City Manager or the Finance Director, with advice from the City Attorney and Bond Counsel, are hereby authorized and directed to proceed and negotiate on behalf of the City for the financing of the Project in a principal amount not to exceed $20,000,000 under the Contract to be entered into in accordance with the provisions of Section 160A- 20 of the General Statutes of North Carolina and to provide in connection with the Contract,as security for the City's obligations thereunder, the Deed of Trust conveying a lien on the Site and the improvements thereon, as may be required by the entity, or its assigns, providing the funds to the City under the Contract. Section 2. Application to LGC. That the Finance Director or her designee is hereby directed to file with the LGC an application for its approval of the Contract and all relevant transactions contemplated thereby on a form prescribed by the LGC and to state in such application such facts and to attach thereto such exhibits regarding the City and its financial condition as may be required by the LGC. Section 3. Direction to Retain Professionals. That the Finance Director is hereby authorized and directed to retain the assistance of Wells Fargo Bank,National Association to serve as underwriter for the 2019 Bonds. The Finance Director, with advice from the City Attorney, is hereby authorized to retain the assistance of and engage such professionals as she deems necessary and desirable to carry out the intention of this Resolution. Section 4. Repealer. That all motions,orders,Resolutions and parts thereof in conflict herewith are hereby repealed. Section 5. Effective Date. That this Resolution is effective on the date of its adoption. Adopted this 4th day of June,2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None City Council Regular Meeting June 4,2019 Page 226 Item No. 12. Sanitary Sewer Repair Services. Water Resources Director Russ Colbath advised by memorandum that Staff received informal bid proposals on May 30,2019 for the sanitary sewer main repair work. Mr. Colbath advised that the project consisted of the repair of 5,600 lineal feet of sanitary sewer main via cured-in-place slip lining. He advised that the project was part of the on-going Sewer Asset Management Program. Mr. Colbath advised that a broad description of the project work area included: multiple locations with known sewer main defects including sewer segments along Kennedy Street;W Roosevelt Boulevard; Carr Street; Creft Park;N.Bivens Road; Alexander Street;Ashcraft Avenue;Turner Street;Dove Street; S. Thompson Street;Venus Street; Ann Street; and, Quail Street. Mr. Colbath advised that proposals which included a 5% contingency were received from the following contractors: Contractor Proposal Insituform Technologies, LLC $195,984.97 Layne Inliner, LLC $197,273.81 Vac-Vision $229,677.40 AM-Liner $264,979.32 Bio-Nomic Services, Inc. No Bid Received Since budgeted funds were available for this contract, the award was coming directly to Council (600., without a Committee recommendation. Mr. Colbath advised that it was the recommendation of Staff that Council award the sanitary sewer repair services contract to Insituform Technologies, LLC in the amount of $195,984.97 and authorize the City Manager to execute any and all necessary documents. A. Award of Contract to Insituform Technologies, LLC. Council Member Anthony moved to award the sanitary sewer repair services contract to Insituform Technologies, LLC in the amount of$195,984.97. Council Member Holloway seconded the motion,which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None B. City Manager to Execute Documents. Council Member Anthony moved to authorize the City Manager to execute any and all necessary documents with regard to the sanitary sewer repair services contract. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None City Council Regular Meeting June 4,2019 Page 227 Item No. 13. Sewer and Water Right-of-Way Debris Removal Project. Water Resources Director Russ Colbath advised by memorandum that Staff received informal bid proposals on May o, 16,2019 for the right-of-way debris removal project. Mr.Colbath advised that the project involved debris removal deposited as a result of Hurricane Florence at 13 locations within the City's existing sewer and water right-of-ways/easements. He advised that Staff delayed the bidding of this work because the right-of-way locations were too wet for equipment to enter. Mr. Colbath advised that several of the 13 locations would require debris removal and disposal at off-site facilities and the remaining locations would have the debris mulched in place and/or larger limbs and trunks of trees moved out of the improved right-of-way. He advised that the intent was to begin the project in July 2019 and finish no later than September 1, 2019. Mr. Colbath advised that responsive proposals were received from the following qualified contractors: Contractor Proposal Secure Turf $35,950 W.C.Black and Sons No Bid Received HPC Land Services No Bid Received Neal's Grading&Land Clearing, Inc. No Bid Received WHI Land Clearing No Bid Received Privette Enterprises,Inc. No Bid Received Mr. Colbath advised that while funds were not budgeted for Hurricane Florence related damage, the Finance Department had prepared a Capital Project Budget Ordinance to establish funding for the project to supplement any funds received from FEMA. Mr. Colbath advised that this matter was presented to the Public Enterprise Committee on May 21, 2019. Mr. Colbath advised that it was the recommendation of the Public Enterprise Committee and Staff that Council award the contract for the Sewer and Water Right-of-Way Debris Removal Project to Secure Turf in the amount of $35,950 and authorize the City Manager to execute any and all necessary documents. He advised that the contract period was 60 days. A. Award of Contract to Secure Turf. Council Member Anthony moved to award the contract for the Sewer and Water Right-of-Way Debris Removal Project to Secure Turf in the amount of $35,950. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None B. City Manager to Execute Documents. Council Member Anthony moved to authorize the City Manager to execute any and all necessary documents with regard to the contract for the Sewer City Council Regular Meeting June 4,2019 Page 228 and Water Right-of-Way Debris Removal Project. Council Member Holloway seconded the motion, which passed unanimously with the following votes: tle AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None Item No. 14. Tax Releases for April 2019. Finance Director Lisa Strickland advised by memorandum that the refunds and releases of taxes pursuant to North Carolina General Statute §105-381 for April 2019 were $1,776.18. Ms. Strickland advised that the releases were created by a change or reduction in value for the City of Monroe by the Union County Tax Assessor. Ms. Strickland advised that the Union County Commissioners had previously approved these releases and Staff was now requesting that Council approve the tax releases for April 2019 in the amount of$1,776.18. Council Member Anthony moved to approve tax refunds and/or releases for April 2019 in the amount of $1,776.18. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None (kore Item No. 15. Waste Water Treatment Plant Blower and Valve Replacements. Water Resources Director Russ Colbath advised by memorandum that Staff received informal bids on May 30, 2019 for installation and replacement of filter blowers and valves at the Waste Water Treatment Plant(WWTP). Mr. Colbath advised that the equipment to be replaced had reached the end of its useful service life. He advised that the contractor would provide all labor, equipment and materials to complete the work shown on the contract drawings. Mr. Colbath advised that the filtration process and associated equipment was critical to the operation of the WWTP. He advised that the contract required the contractor take specific tir measures to limit equipment downtime to proper time frames. Mr. Colbath advised that the following bids were received: Contractor Bid _ Dellinger No Bid State Utility Contractors No Bid Brushy Mountain Builders $295,000 Charles R.Underwood $312,250 Wharton-Smith Inc. No Bid Shook Construction No Bid Haren Construction $317,000 Turner Murphy Company, Inc. No Bid City Council Regular Meeting June 4,2019 Page 229 Since budgeted funds were available for this contract, the award was coming directly to Council without a Committee recommendation. Mr. Colbath advised that it was the recommendation of Staff that Council award the Waste Water Treatment Plant blower and valve replacements contract to Brushy Mountain Builders in the amount of$295,000 and authorize the City Manager to execute any and all necessary documents. A. Award of Contract to Brushy Mountain Builders. Council Member Anthony moved to award the Waste Water Treatment Plant blower and valve replacements contract to Brushy Mountain Builders in the amount of$295,000. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None B. City Manager to Execute Documents. Council Member Anthony moved to authorize the City Manager to execute any and all necessary documents with regard to the Waste Water Treatment Plant blower and valve replacements contract. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None REGULAR AGENDA Item No. 16. Level II Economic Development Incentive Grant to Tyson Foods. A. Public Hearing. Mayor Kilgore opened the duly advertised public hearing. Assistant Economic Development Director Ron Mahle advised that this was a request to consider the award of a Level II Economic Development Incentive Grant to Tyson Foods in an amount not to exceed$207,000 over a five-year period. Mr. Mahle advised that Staff began discussions with Tyson Foods (under code name Project Max) in April 2019. Mr. Mahle advised that the project under consideration was a $9,000,000 investment in new production equipment at Tyson Foods'processing facility located in Monroe's historic Sutton Park industrial neighborhood. He advised that Tyson Foods was headquartered in Arkansas and was a world leader in the production of high-quality food products that were sold throughout the world. Mr. Mahle advised that in Monroe, the company had operated its fresh tray-pack chicken processing facility under the Tyson brand name since 1989. He advised that the Sutton Park facility employed 1,850 people and occupied approximately 300,000 sq. ft. City Council Regular Meeting June 4,2019 Page 230 Mr. Mahle advised that the company was considering purchasing and installing new production equipment that would significantly increase its production capacity which would enable the firm to meet the ever increasing demand for its fillet and tenders products lines. He advised that other locations were under consideration for the project Mr. Mahle advised that Staff had reviewed the details of the project and recommended the award of a Level II Economic Development Incentive Grant in an amount not to exceed $207,000 paid over a five-year period as inducement to lure the potential investment. Mr. Mahle advised that given the level of capital investment, a Level II Economic Development Incentive Grant would be in an amount not to exceed$207,000 to be paid in five annual payments beginning in Fiscal Year 2022 based upon appraised value each year as appraised by the Union County Tax Administration office. He advised that the grant was based on the company's projected total investment of$9,000,000 in new equipment over the grant period,but not less than $2,000,000. Considering its projected investment in the City of Monroe, Mr. Mahle advised that the current tax rate and assuming a consistent assessed value with no depreciation, the company would pay estimated ad valorem taxes on the new taxable investment of$277,335 over the grant period. He advised that the actual tax revenue to the City would be based on the assessed value of the investment each year depending upon the depreciation schedule and timing of the investments. Mr. Mahle advised that Staff had reviewed the details of the project and conducted a cost-benefit analysis that showed the project had a 2.28 to 1.0 ratio for the term of the grant and a 2.52 to 1.0 ratio for the life of the project. Mr. Mahle advised that this matter was presented to the Monroe-Union County Economic Development Board of Advisors on May 21, 2019. Mr. Mahle advised that it was the recommendation of the Monroe-Union County Economic Development Board of Advisors and Staff that Council award a Level II Economic Development Incentive Grant to Tyson Foods in an amount not to exceed $207,000. Council Member Anthony asked what other locations were being considered. Tyson Foods Complex Manager, Jonathan Edwards, stated one facility was in Texas. Council Member Anthony asked if this grant would increase the number of employees. Mr. Edwards advised that this would actually reduce the number of positions slightly but it would increase their capacity of the fillet items. He stated that this would be a slight nutrition-based reduction and these team members would be given the opportunity to take another position in a facility. There being no other speakers, Mayor Kilgore closed the public hearing. B. Action—Resolution Awarding Incentive Agreement. Mayor Pro Tern Anderson moved to adopt Resolution R-2019-37: City Council Regular Meeting June 4,2019 Page 231 RESOLUTION OF MONROE CITY COUNCIL TO AWARD LEVEL II ECONOMIC DEVELOPMENT INCENTIVE GRANT TO TYSON FOODS R-2019-37 WHEREAS, the City of Monroe has adopted an Economic Development Grant Program, hereinafter"Program"; and, WHEREAS,Tyson Foods,has duly applied for a Level II Economic Development Incentive Grant under said program;and, WHEREAS,a public hearing was conducted by the City Council on June 4,2019 at which hearing testimony was given by Monroe-Union County Economic Development Executive Director Chris Plate and a company representative;and, WHEREAS,the City Council makes the following findings with respect to said application: 1. All facilities, if Monroe is the selected location, are proposed to be built and/or improved by the applicant on property currently within the corporate limits of the City of Monroe. 2. The applicant will be the principal employer of persons with respect to the grant application under the Program. 3. The applicant is a manufacturing business, which will have a minimum new investment of $2,000,000 in new taxable machinery, equipment, and buildings which qualifies them for an economic development incentive grant. 4. No other grant from the Program has been awarded to the applicant for this project. 5. The applicant is not in the retail or the construction trade. 6. That the applicant meets all other applicable requirements of the Grant Program set forth by the City Council. WHEREAS, based on the above findings and other documentation in the file, the City Council concludes that the applicant qualifies for a Level II Grant under the Program for an amount not to exceed Two Hundred Seven Thousand Dollars ($207,000) paid over a five-year grant period, beginning in trov Fiscal Year 2022. With qualification for the grant established and the economic benefits accrued to the City in the form of new employment, increased tax base and increased City utility revenues,the grant application should be approved subject to compliance with the Program and subject to appropriation; and, WHEREAS,the City of Monroe anticipates entering into an Economic Incentive Grant Agreement with Tyson Foods, if Monroe is the selected location and pursuant to the City of Monroe Economic Development Incentive Grant Policy. NOW, THEREFORE, BE IT RESOLVED THAT the grant application of Tyson Foods, for a Level II Grant be approved subject to compliance with the requirements and provisions of the Program and subject to appropriation. Staff is hereby authorized to negotiate the Economic Development Incentive Grant Agreement and the Mayor is hereby authorized to execute on behalf of the City the Economic Development Incentive Grant Agreement with Tyson Foods, under the terms stated above and pursuant to the City of Monroe Economic Development Incentive Grant Policy. City Council Regular Meeting June 4,2019 Page 232 Adopted this 4th day of June,2019. (110 Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None C. Action — Incentive Agreement. Council Member McGee moved to approve the Incentive Agreement with Tyson Foods: INCENTIVE AGREEMENT This INCENTIVE AGREEMENT made and entered into this 4th day of June, 2019 between TYSON FOODS(the"Company")and the CITY OF MONROE(the"City"). WHEREAS, North Carolina General Statutes §158-7.1 authorizes a municipality to undertake an economic development project by extending assistance to a company as an incentive to cause the company to expand its operations thereby expanding the tax base of the City and providing jobs for its citizens;and WHEREAS,the Monroe City Council adopted an Economic Development Incentive Grant Program to provide such assistance as an incentive for expanding business investments in the City of Monroe; and WHEREAS,the Company intends to make improvements to real property and purchase and install new manufacturing equipment at its facility in Monroe and thereby invest approximately Nine Million Dollars ($9,000,000) in taxable capital improvements and equipment and anticipates retaining and/or creating jobs;and WHEREAS, such expansion of a business qualifies it for a Level II Economic Development Incentive Grant by the City,and the City Council of the City of Monroe,after public hearing,approved awarding up to a maximum amount of$207,000 to the Company over a five (5)year period based on the qualifying capital investment of the Company;and WHEREAS, the Company and the City enter into this agreement to describe the incentives to be provided by the City in connection with the Company's investments. NOW, THEREFORE, in consideration of the foregoing premises and the mutual covenants contained in this Agreement,the Parties agree as follows: 1. Capital Investments: The Company commits to investing approximately Nine Million Dollars ($9,000,000), but no less than Two Million Dollars ($2,000,000.00), in new taxable building improvements, machinery, and equipment over a five (5) year period beginning in 2019. Said improvements and new investment shall be located in the City of Monroe and will include the tax value of property relocated into the City as well as newly acquired property. The Company shall provide the City with all necessary documentation and access to inspect improvements necessary to confirm compliance by the Company prior to the City's annual appropriation of the grant. City Council Regular Meeting June 4,2019 Page 233 2. Annual Grants: The City agrees to pay to the Company up to a maximum amount of Two Hundred Seven Thousand Two Hundred Fifty Dollars ($207,000) spread over a five (5) year period beginning with City fiscal year 2022. Each annual payment shall be appropriated by the Monroe City Council as part of its annual budget adoption process pursuant to the requirements of North Carolina law. The amount of each annual payment shall be based upon proof that the qualifying capital investments have been made by the Company during the preceding year. 3. Limitations: Any grants provided under this Agreement are subject to the Company meeting the minimum qualifications required by the City of Monroe Economic Development Incentive Grant Program,the terms of which are incorporated herein by reference and upon the terms and conditions set out in attached Exhibit A which are incorporated herein. The minimum qualifications require capital expenditures by the Company with an ongoing presence in the City of Monroe which results in the associated additional investment as shown on the Union County tax records. In any year that the Company's capital expenditures fail to meet the minimum qualifications set out in the Economic Development Incentive Grant Program, the Company shall not be entitled to a grant payment for that year. 4. Assignments: No party shall sell or assign any interest in or obligation under this Agreement without the prior expressed written consent of all the parties. 5. Limitation of Obligation by the City: NO PROVISION OF THIS AGREEMENT SHALL BE CONSTRUED OR INTERPRETED AS CREATING A PLEDGE OF THE FAITH AND CREDIT OF THE CITY WITHIN THE MEANING OF ANY CONSTITUTIONAL DEBT LIMITATION. No provision of this Agreement shall be construed or interpreted neither as delegating governmental powers nor as a donation or the lending of the credit of the City within the (spe, meaning of the North Carolina constitution. This Agreement shall not directly or indirectly or contingently obligate the City to make any payments beyond those appropriated in the City's sole discretion for any fiscal year in which this Agreement shall be in effect. No provision of this agreement shall be construed to pledge or create a lien on any class or source of the City's moneys, nor shall any provision of this Agreement restrict to any extent prohibited by law, any action or right of action on the part of any future City governing body. To the extent of any conflict between this paragraph and any other provision of this Agreement,this paragraph shall take priority. 6. Miscellaneous: A. This Agreement shall be governed by and interpreted by the laws of the State of North Carolina. B. Any Communication required or permitted by this Agreement must be in writing and shall be deemed given when delivered by hand for mailing first-class mail, postage paid, and addressed as follows: If to the Company: Tyson Foods 2200 Don Tyson Parkway Springdale,AR 72762 Attn: Mark B.Elser, Senior Vice President—Tax If to the City: City of Monroe Post Office Box 69 Monroe,North Carolina 28111-0069 Attn: Mr. R. Christopher Plate,Executive Director of Monroe-Union County Economic Development City Council Regular Meeting June 4,2019 Page 234 C. If any provision of this Agreement shall be determined to be unenforceable,that provision shall be severable and shall not affect any other provision of this Agreement. D. This Agreement constitutes the entire agreement between the parties,and this Agreement shall not be changed or modified except in writing signed by all the parties. E. Subject to the specific provisions of this Agreement, this Agreement shall be binding upon and inure to the benefit of and be enforceable by the parties and their respective successors and assigns. F. E-Verify Requirement. The Company shall comply with the requirements of Article 2 of Chapter 64 of the General Statues. Further, if the Company utilizes a subcontractor, the Company shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General Statutes. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their corporate names by their duly authorized officers, all as of the date first above written. EXHIBIT A 1. The Company must invest no less than $2,000,000 in new taxable improvements, buildings, machinery, and equipment over a five (5) year period, beginning in 2019. Such investment will include the tax value of property relocated into the City as well as newly acquired property. 2. The Company must be in good standing with the City during the grant period in order to receive each of the annual grant payments. If at any time the Company fails to be in good standing,grant payments will be suspended until such time the Company returns to good standing. The Company may receive payment prior to its fulfillment of the qualifying investment, but the payment will be issued in proportion to the investment that has been completed to date of the payment request. 3. The Company must request each year's annual grant payment and file the proper form which is available from the Economic Development Department. 4. The City will appropriate the calculated Maximum Annual Grant Payment under this Agreement for the Company each fiscal year for the five (5) year period, beginning in City fiscal year 2022. The calculated Maximum Annual Grant Payment for the Company, which is based on$9,000,000 capital investment, inclusive of the tax value of property relocated into the City, and a grant factor of.0230,will not exceed$207,000. The Actual Grant Payment may differ as it is calculated using the current year's Grant Factor and the current year's assessed value of the real property and personal property associated with this Agreement. 5. The City will pay the grant payment within sixty (60) days confirmation of the investment, and confirmation of good standing of the Company. The payment will be in the form of a check mailed or hand delivered to the local facility. Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None City Council Regular Meeting June 4,2019 Page 235 Item No. 17. Zoning Map Amendment Request to Rezone Properties Located along W. Crowell Street, N. Charlotte Avenue and W. Jefferson Street and from General Industrial I„ to Central Business District. A. Public Hearing. Mayor Kilgore opened the duly advertised public hearing. Planner Keri Mendler advised that this was a zoning map amendment request for properties located along W. Crowell Street, N. Charlotte Avenue and W. Jefferson Street (Tax Parcels 09-232-257, 09-232-260, 09-232-254, 09-232-256, 09-232-255) from General Industrial (GI) to Central Business District(CBD). Ms.Mendler advised that the properties were once occupied by Scott Industries and The Enquirer- Journal. She advised that the City had since purchased the properties for the purpose of a new Police Headquarters, Fire Department and Senior Center with associated parking. Ms. Mendler advised that the properties were located in the Downtown Master Plan and were located in the Civic/Institutional, Office/Employment, and High Density Residential land use categories. She advised that Staff was of the opinion that the proposed rezoning to CBD was consistent with the Downtown Master Plan and was a reasonable use and in the public interest. With regard to public notification, Ms. Mendler advised that a rezoning notification sign was posted ten days prior to the public hearing and an official rezoning notification letter was sent to (iime, the adjacent property owners located within 150 feet ten days prior to the public hearing. Ms. Mendler advised that this matter was presented to the Planning Board on May 8, 2019. She advised that the Planning Board recommended approval of the proposed rezoning. There being no other speakers, Mayor Kilgore closed the public hearing. B. Action — Resolution Approving Land Development Plan Compliance. Mayor Pro Tem Anderson moved to adopt Resolution R-2019-32: RESOLUTION APPROVING LAND DEVELOPMENT PLAN COMPLIANCE POLICE STATION/FIRE STATION/SENIOR CENTER R-2019-32 WHEREAS, in accordance with the provisions of North Carolina General Statute 160A-383, the City Council does hereby find and determine that the adoption of the zoning map amendment from General Industrial to Central Business district for the properties further described below is consistent with the adopted Downtown Master Plan. The Downtown Master Plan identifies this area as Civic/Intuitional, Office/Employment, and High Density Residential, and uses allowed in the Central Business district would support this area designation. The proposed rezoning is a reasonable use and in the public interest because it will allow the properties to be developed into projects allowed by the Downtown Master Plan whereas General Industrial will not. Specifically, the proposed use of the property for a Police Station,Fire Station,and Senior Center are consistent with the Downtown Master cPlan and are reasonable and in the public interest because they are services for the community. City Council Regular Meeting June 4,2019 Page 236 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monroe adopts the Resolution Approving Land Development Plan Compliance for property with Union County Tax Parcel Numbers: 09-232-257,09-232-260,09-232-254, 09-232-256 and 09-232-255. Adopted this 4th day of June,2019. Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None C. Action—Ordinance Amending Code of Ordinances—Chapter: 156,Section 156:106 titled "Official Zoning Map." Mayor Pro Tem Anderson moved to adopt Ordinance 0-2019-28: ORDINANCE TO AMEND CITY OF MONROE CODE OF ORDINANCES TITLE XV: LAND USES CHAPTER 156: ZONING CODE 0-2019-28 Preamble Pursuant to authority conferred by Chapter 160A-381 of the North Carolina General Statutes,as amended and for the purpose of promoting the health, safety, morals, or general welfare of the inhabitants of the City by lessening congestion in and around the streets; securing safety; preventing the overcrowding of land; avoiding undue congestion; and facilitating the adequate provision of transportation, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MONROE THAT TITLE XV, CHAPTER 156 ZONING CODE OF THE CITY OF MONROE CODE OF ORDINANCES BE AMENDED AS FOLLOWS: Section 1. Amend§156.106 OFFICIAL ZONING MAP as follows: Rezone the properties with tax parcels:09-232-257,09-232-260,09-232-254,09-232-256, tor 09-232-255 from General Industrial(GI)to Central Business District(CBD). Section 2. This Ordinance shall be effective upon adoption. Adopted this 4th day of June,2019. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore Cir NAYS: None Item No. 18. Fiscal Year 2019-2020 Budget. City Council Regular Meeting June 4,2019 Page 237 A. Public Hearing. Mayor Kilgore opened the duly advertised public hearing. Finance Director Lisa Strickland advised that on April 16,2019 Staff presented the proposed Fiscal Year 2019-2020 Budget. She advised that the current tax rate was being maintained. Ms. Strickland advised that there were some adjustments to the water and sewer rates that were the annual increases. She noted that all other rates had remained the same. Having heard no comments following the presentation, Ms. Strickland advised that it was the recommendation of Staff that Council adopt a Resolution and Budget Ordinance approving the Fiscal Year 2019-2020 annual budget and approve the service funds financial plan for Fiscal Year 2019-2020. There being no other speakers, Mayor Kilgore closed the public hearing. B. Action — Resolution and Budget Ordinance Approving Fiscal Year 2019-2020 Budget. Mayor Pro Tem Anderson moved to adopt Resolution R-2019-35 and Budget Ordinance B0-2019- 08: RESOLUTION TO ADOPT ANNUAL BALANCED BUDGET FOR FISCAL YEAR 2019-2020 R-2019-35 (kV WHEREAS,the City of Monroe is required by the North Carolina Local Government Budget and Fiscal Control Act to adopt an annual balanced budget;and WHEREAS,a balanced budget has been prepared for the City of Monroe for fiscal year 2019-2020 under the provisions set forth in the above referenced legislation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monroe adopts the following Budget Ordinance: BUDGET ORDINANCE BO-2019-08 BE IT ORDAINED by the City Council of the City of Monroe,North Carolina: Section l A The following amounts are hereby appropriated in the General Fund for the operation of the City government and its activities for the fiscal year beginning July 1, 2019, and ending June 30,2020: General Government $6,080,836 Economic and Physical Development 641,797 Transportation 3,967,872 Public Safety 22,082,797 Cultural and Recreational 5,141,258 Debt Service 3,103,292 Transfers out to Other Funds 3,134,683 $44,152,535 City Council Regular Meeting June 4,2019 Page 238 Section 1B It is estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1,2019, and ending June 30,2020: Ad Valorem Taxes $22,349,423 Other Taxes and Licenses 939,036 Unrestricted Intergovernmental 10,451,091 Restricted Intergovernmental 1,428,135 Sales and Services 2,666,032 Investment Earnings 804,894 Miscellaneous 598,382 Other Financing Sources 4,108,277 Transfers in from Other Funds 807,265 $44,152,535 Section 1C There is hereby levied a tax at the rate of sixty-one and point six three cents($0.6163) (1610 per one hundred dollars($100)valuation of property as listed for taxes as of January 1, 2019, for the purpose of current year property taxes listed under "Ad Valorem Taxes" in the General Fund in Section 1B. This rate is based on an estimated total valuation of property for the purposes of taxation of$3,320,997,348 and an estimated rate of collection of ninety-nine and eight hundredths percent(99.08%). Section 1D There is hereby levied a tax of thirty dollars ($30.00) per motor vehicle residing in the City of Monroe, for the purpose of current year taxes listed under"Other Taxes and Licenses"in the General Fund in Section 1B. This rate is based on an estimated total of twenty-seven thousand eight hundred fifty-nine(27,859)vehicles. (rnissi Section 2A The following amounts are hereby appropriated in the Governmental Capital Project Fund for the fiscal year beginning July 1,2019,and ending June 30,2020: Capital Outlay $956,776 Section 2B It is estimated that the following revenues will be available in the Governmental Capital Project Fund for the fiscal year beginning July 1, 2019 and ending June 30, 2020: Transfers in from Other Funds $956,054 Investment Earnings 722 tor $956,776 Section 3A The following amounts are hereby appropriated in the Governmental Capital Reserve Fund for the construction of Greenways for the fiscal year beginning July 1,2019,and ending June 30,2020: Reserved $3,763 Section 3B It is estimated that the following revenues will be available in the Governmental Capital Reserve Fund for the fiscal year beginning July 1, 2019,and ending June 30,2020: Investment Earnings $3,763 41, Section 4A The following amounts are hereby appropriated in the Downtown Monroe Fund to record the activities related to economic and physical development for the fiscal year beginning July 1,2019, and ending June 30,2020: City Council Regular Meeting June 4,2019 Page 239 Economic and Physical Development $169,006 Transfers out to Other Funds 82,265 $251,271 Section 4B It is estimated that the following revenues will be available in the Downtown Monroe Fund for the fiscal year beginning July 1,2019,and ending June 30, 2020: Municipal Service District Tax $55,805 Repayment of Loan 82,265 Transfers in from Other Funds 113,201 $251,271 Section 4C There is hereby levied a tax at the rate of twenty($0.219)cents per one hundred dollars ($100)valuation of property as listed for taxes as of January 1, 2019, for the purpose of"Municipal Service District Tax" in the Special Revenue Funds in Section 4B. This rate is based on an estimated total valuation of property in the Municipal Service District for the purposes of taxation of$22,960,189 and an estimated rate of collection of ninety-nine and eight hundredths percent(99.08%). Section 5A The following amounts are hereby appropriated in the Monroe Union County Economic Development Fund to record the activities related to economic and physical development for the fiscal year beginning July 1,2019,and ending June 30,2020: Economic and Physical Development $817,145 Section 5B It is estimated that the following revenues will be available in the Monroe Union County Economic Development Fund for the fiscal year beginning July 1, 2019, and ending June 30,2020: Restricted Intergovernmental $450,000 Investment Earnings 7,145 Miscellaneous 10,000 Transfers in from Other Funds 350,000 $817,145 Section 6A The following amounts are hereby appropriated in the Water and Sewer Fund for the operation of the water and sewer facilities for the fiscal year beginning July 1, 2019, and ending June 30,2020: Distribution System $7,240,766 Debt Service 2,529,456 Water Filter Plant 3,562,780 Waste Treatment Plant 3,449,422 Increase in Fund Balance 358,107 Transfers out to Other Funds 1,518,964 $18,659,495 Section 6B It is estimated that the following revenues will be available in the Water and Sewer Fund for the fiscal year beginning July 1,2019, and ending June 30,2020: Charges for Water $7,090,277 City Council Regular Meeting June 4,2019 Page 240 Charges for Sewer 9,290,875 Investment Income 717,153 Water and Sewer Taps 86,860 Other Revenues 774,330 Other Financing Sources 700,000 $18,659,495 Section 7A It is estimated that the following amounts are hereby appropriated in the Water and Sewer Capital Projects Fund for improvements to the City's water and sewer system for the fiscal year beginning July 1, 2019, and ending June 30,2020: Capital $2,850,000 Section 7B It is estimated that the following revenues will be available in the Water and Sewer Capital Projects Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Transfers in from Other Funds $2,850,000 Section 8A The following amounts are hereby appropriated in the Electric Fund for the operation of the City's electrical system for the fiscal year beginning July 1, 2019, and ending June 30,2020: Purchases of Electricity $50,421,477 Energy Services Administrative 2,990,975 Electric System Maintenance 5,803,807 Electric System Improvements 1,320,000 Debt Service 1,380,126 Transfers out to Other Funds 2,848,667 Increase in Fund Balance 2,424,849 $67,189,901 Section 8B It is estimated that the following revenues will be available in the Electric Fund for the fiscal year beginning July 1,2019,and ending June 30,2020: Charges for Electricity $65,921,148 Investment Earnings 868,406 Other Revenues 332,000 Other Financing Sources 68,347 $67,189,901 Section 9A The following amounts are hereby appropriated in the Electric Capital Projects Fund for improvements to the City's electric system for the fiscal year beginning July 1, 2019,and ending June 30,2020: Capital $2,275,000 Section 9B It is estimated that the following revenues will be available in the Electric Capital Projects Fund for the fiscal year beginning July 1,2019,and ending June 30,2020: Transfers in from Other Funds $2,275,000 City Council Regular Meeting June 4,2019 Page 241 Section 10A The following amounts are hereby appropriated in the Natural Gas Fund for the operation of the City's natural gas system for the fiscal year beginning July 1, 2019, and ending June 30,2020: Natural Gas Purchases $10,595,198 Natural Gas Maintenance 4,680,887 Natural Gas System Improvements 425,000 Debt Service 2,848,924 Transfers out to Other Funds 1,985,000 Increase in Fund Balance 598,106 $21,133,115 Section 10B It is estimated that the following revenues will be available in the Natural Gas Fund for the fiscal year beginning July 1,2019,and ending June 30,2020: Charges for Natural Gas $20,636,000 Investment Earnings 497,115 $21,133,115 Section 11A The following amounts are hereby appropriated in the Natural Gas Capital Projects Fund for improvements to the City's natural gas system for the fiscal year beginning July 1,2019, and ending June 30,2020: Capital $1,810,000 Section 11B It is estimated that the following revenues will be available in the Natural Gas Capital Projects Fund for the fiscal year beginning July 1,2019,and ending June 30,2020: Transfers in from Other Funds $1,810,000 Section 12A The following amounts are hereby appropriated in the Airport Fund for the operation of the City's municipal airport for the fiscal year beginning July 1, 2019, and ending June 30,2020: Airport Operations $2,525,794 Debt Service 1,223,081 $3,748,875 Section 12B It is estimated that the following revenues will be available in the Airport Fund for the fiscal year beginning July 1,2019,and ending June 30,2020: Sales and Services $1,986,113 Transfers in from Other Funds 1,762,762 $3,748,875 Section 13A The following amounts are hereby appropriated in the Aquatics and Fitness Center Fund for the operation of the Aquatics and Fitness Center for the fiscal year beginning July 1,2019,and ending June 30,2020: Operations $4,151,627 Increase in Fund Balance 79,636 $4,231,263 City Council Regular Meeting June 4,2019 Page 242 Section 13B It is estimated that the following revenues will be available in the Aquatics and Fitness Center Fund for the fiscal year beginning July 1, 2019, and ending June 30,2020: Sales and services $4,099,575 Investment Earnings 59,688 Other Financing Sources 72,000 $4,231,263 Section 14A The following amounts are hereby appropriated in the Stormwater Fund for the operation of the stormwater facilities for the fiscal year beginning July 1, 2019, and ending June 30,2020: Operations $2,239,718 Debt Service 112,630 Increase in Fund Balance 223 $2,352,571 Section 14B It is estimated that the following revenues will be available in the Stormwater Fund for the fiscal year beginning July 1,2019,and ending June 30,2020: Stormwater Receipts $2,185,186 Other Operating Revenues 20,150 Investment Earnings 32,235 Other Financing Sources 115,000 $2,352,571 Section 15A The following amounts are hereby appropriated in the Solid Waste Fund for the operation of refuse collection for the fiscal year beginning July 1, 2019, and ending June 30,2020: Operations $556,654 Refuse Collection 1,920,857 Increase in Fund Balance 0 $2,477,511 Section 15B It is estimated that the following revenues will be available in the Solid Waste Fund for the fiscal year beginning July 1, 2019, and ending June 30,2020: Refuse Collection Fees $2,402,253 Other Sales&Services 2,000 Restricted Intergovernmental Revenues 23,000 Investment Earnings 11,085 Other Financing Sources 39,173 $2,477,511 Section 16A The following amounts are hereby appropriated in the Water Resources Capital Reserve Fund for future construction of a new wastewater treatment plant for fiscal year beginning July 1,2019,and ending June 30, 2020: Transfer Out to Other Funds $1,800,000 Reserved 445,297 $2,245,297 City Council Regular Meeting June 4,2019 Page 243 Section 16B It is estimated that the following revenues will be available in the Water Resources Capital Reserve Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Other Financing Sources $1,800,000 Transfers In from Other Funds 445,297 $2,245,297 Section 17A The following amounts are hereby appropriated in the Occupancy Tax Project Fund for capital projects to promote tourism in the city for the fiscal year beginning July 1,2019, and ending June 30,2020: Debt Service $296,084 Section 17B It is estimated that the following revenues will be available in the Occupancy Tax Project Fund for the fiscal year beginning July 1,2019, and ending June 30,2020: Restricted Intergovernmental $206,933 Other Financing Sources 72,136 Investment Earnings 17,015 $296,084 Section 18 The Budget Officer is hereby authorized to transfer appropriations as contained herein under the following conditions: a. He/she may transfer amounts between line item expenditures within a department without limitation and without a report being required. These changes should not result in increases in recurring obligations such as salaries. b. He/she may transfer between departments within the same fund. He must make an official report on such transfers at the next regular meeting of City Council. c. He/she may not transfer any amounts between funds,except as approved by the City Council in the Budget Ordinance as amended. Section 19 Encumbrances. Appropriations herein authorized and made shall have the amount of outstanding encumbrances as of June 30, 2019, added to each appropriation as it appears in order to account for the expenditures in the fiscal year they are paid. Section 20 A copy of this Budget Ordinance shall be furnished to the Director of Finance for the City of Monroe to be kept on file for direction in the disbursement of funds. Council Member Holloway seconded the motion, which failed with the following votes: AYES: Council Members Holloway, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: Council Members Anthony, Jordan and McGee Car Mayor Pro Tern Anderson asked why the Budget was being opposed if there was no discussion. City Council Regular Meeting June 4,2019 Page 244 Council Member Anthony stated that she did not vote for the Budget because there was one item in particular in the Budget that she felt was insufficient. Council Member Jordan stated that just because Council Members voted against the Budget did not express their dislike for the Budget did not mean that they had to express it and tell people why they disliked the Budget. He stated that they still had the option of voting against the Budget if that was what they wanted to do. Mayor Pro Tem Anderson stated that while he understood that, he asked Council Member Jordan to keep in mind that he had not attended a Budget Work Session for the last two years. He stated that he was not sure how Council Member Jordan felt qualified to vote one way or another. Council Member Jordan thanked Mayor Pro Tem Anderson for his observation. He asked Mayor Kilgore if he was still a Council Member and if he was allowed to vote. Mayor Kilgore confirmed yes. Council Member Jordan asked if he could vote any way he wanted to. Mayor Kilgore confirmed yes. Council Member Jordan restated that he was voting against the Budget. Loe, C. Action—Call for City Council Special Meeting to be Held June 11,2019 at 4:15 p.m. City Attorney Mujeeb Shah-Khan stated that since the Budget Message had been presented and Council had not yet adopted the Budget,the rules under North Carolina General Statute §159-17 stated that any member essentially could call for a special meeting or a call for a special meeting could be placed on a regular meeting calendar. He reminded Council that the matter could come back for consideration of adoption provided 48 hours' notice had been given. Following a brief period of discussion on proposed dates and times, Mayor Pro Tem Anderson moved to call for a Special Meeting to be held on June 11, 2019 at 4:15 p.m. for the purpose of only taking action on the Fiscal Year 2019-2020 Budget. Council Member Holloway seconded the motion, which passed with the following votes: AYES: Council Members Anthony, Holloway, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: Council Member Jordan City Attorney Shah-Khan reiterated that the public hearing had been closed and the only matter for consideration was to take action on the Fiscal Year 2019-2020 Budget. Item No. 19. Issuance of Limited Obligation Bonds, Series 2019 to Fund Construction of Monroe Police Headquarters and Senior Center Projects. A. Public Hearing. Mayor Kilgore opened the duly advertised public hearing. City Council Regular Meeting June 4,2019 Page 245 There being no other speakers, Mayor Kilgore closed the public hearing. Finance Director Lisa Strickland advised that this was a request to adopt a preliminary Resolution to facilitate the issuance of Limited Obligation Bonds, Series 2019 to fund the construction of a new Police Headquarters and Senior Center (collectively called the "2019 Projects"). Ms. Strickland advised that the existing Police Headquarters was located in a building that was built in 1987. She advised that the building was functionally obsolete and lacked space to adequately serve the public. Ms. Strickland advised that the Police Headquarters was approved last year by Council to move forward with design. She advised that the facility would provide the much needed space for Staff c and evidence storage as well as being a secure facility. Ms. Strickland stated that the facility would be located on the Scott Aviation property which was across the street from City Hall. Ms. Strickland stated that the City purchased The Enquirer-Journal newspaper building in 2016. She advised that Council approved the design to renovate this building to serve as a new Senior Center. She stated that the new facility would provide the same services as the old one and had plenty of parking. Ms. Strickland advised that the total project costs for both projects were estimated between $15 and $20 million. She advised that repayment of the loan would be from the City's General Fund. L Ms. Strickland advised that Council approved a three cent tax increase in Fiscal Year 2019 to cover the cost of debt service for the Police Headquarters. She advised that the Police Headquarters would be the collateral for the financing for both projects. Ms. Strickland advised that since the project costs were still an early estimate,it was recommended that a"not to exceed" amount be approved, but only the actual project costs, bond issuance costs and closing costs would be financed. She advised that the total Limited Obligation Bond, Series 2019 offering was a not to exceed amount of$20,000,000. Ms. Strickland advised that a financing schedule had been assembled which would allow for the closing to be on August 28, 2019. She advised that Staff had preliminary discussions with the Lie Local Government Commission (LGC). Ms. Strickland advised that the following team for completing this transaction included: First Tryon Advisors as the Financial Advisor; Wells Fargo Securities as the Underwriter; Womble Bond Dickinson as the Underwriter's Counsel; Parker Poe Adams& Bernstein as the Bond Counsel; and, US Bank as the Trustee. Ms. Strickland advised that adoption of the Resolution would provide Council the following authorization to complete the steps necessary to issue the 2019 Limited Obligation Bonds: authorize the City Manager or Finance Director to proceed with negotiations for the installment financing contract to issue this debt; authorize the Finance Director to file an application with the LGC for its approval of the installment financing contract and all of the relevant transactions; and, c authorize the Finance Director, with advice from the City Attorney, to retain the assistance of professionals deemed necessary to carry out the intention of the Resolution. City Council Regular Meeting June 4,2019 Page 246 Ms. Strickland advised that North Carolina General Statute §160A-20(g) required that a public hearing be held to hear public comments prior to entering into a contract involving real property improvements. She noted that the public hearing had been duly advertised. Due to timing, Ms. Strickland advised that this matter was not taken to a Committee. Ms. Strickland advised that it was the recommendation of Staff that Council adopt a Resolution authorizing the issuance of Limited Obligation Bonds, Series 2019 to provide funding for the Monroe Police Headquarters and Senior Center projects. There being no other speakers, Mayor Kilgore closed the public hearing. B. Action —Resolution to Facilitate the Issuance of Limited Obligation Bonds, Series 2019. Council Member Anthony moved to adopt Resolution R-2019-39: RESOLUTION OF THE CITY OF MONROE,NORTH CAROLINA AUTHORIZING THE NEGOTIATION OF AN INSTALLMENT FINANCING CONTRACT AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS THERETO R-2019-39 WHEREAS, the City of Monroe, North Carolina(the "City") is a municipal corporation validly existing under the Constitution, statutes and laws of the State(the"State"); (01.191WHEREAS, the City has the power, pursuant to the General Statutes of North Carolina, to (1)purchase real and personal property, (2) enter into installment purchase contracts to finance the purchase or improvement of real and personal property used, or to be used, for public purposes, and (3)grant a security interest in some or all of the property purchased or improved to secure repayment of the purchase price; WHEREAS, the City Council of the City (the "City Council") hereby determines that it is in the best interests of the City to enter into (a) an Installment Financing Contract (the "Contract") between the Monroe Public Financing Corporation(the "Corporation") and the City,to pay(1)the costs of the construction, equipping and furnishing of a new police headquarters and a new senior center (collectively,the"Project") and(2)the costs related to the execution and delivery of the Contract and (b)a deed of trust,security agreement and fixture filing(the"Deed of Trust")granting a lien on the site (169 of the police headquarters property (the "Site") and the improvements thereon to secure the City's obligations under the Contract; WHEREAS, the City has requested the Corporation to issue limited obligation bonds (the "2019 Bonds")under an Indenture of Trust(the"Indenture")between the Corporation and U.S.Bank National Association, as trustee, and advance the proceeds of the 2019 Bonds to the City to pay the costs of(1) the Project and(2)issuing and selling the 2019 Bonds; WHEREAS,the City Council hereby determines that the Project is essential to the City's proper, efficient and economic operation and to the general health and welfare of its citizens;that the financing of the Project will permit the City to carry out public functions that it is authorized by law to perform; and that entering into the Contract and the Deed of Trust is necessary and expedient for the City by virtue of the findings presented herein; City Council Regular Meeting June 4,2019 Page 247 WHEREAS,the City Council hereby determines that the Contract allows the City to pay the costs of the Project at a favorable interest rate currently available in the financial marketplace and on terms Cry advantageous to the City; WHEREAS,the City Council hereby determines that the estimated cost of financing the Project is an amount not to exceed $20,000,000 and exceeds the amount that can be prudently raised from currently available appropriations, unappropriated fund balances and non-voted bonds that could be issued by the City in the current fiscal year pursuant to Article V, Section 4 of the Constitution of the State; WHEREAS, although the cost of financing the Project pursuant to the Contract and the Deed of Trust is expected to exceed the cost of financing the Project pursuant to a general obligation bond financing for the same undertaking, the City hereby determines that the cost of financing the Project pursuant to the Contract and the Deed of Trust and the obligations of the City thereunder are preferable to a general obligation bond financing for several reasons, including but not limited to the following: (1)the cost of a special election necessary to approve a general obligation bond financing, as required by the laws of the State,would result in the expenditure of significant funds;(2)the time required for a general obligation bond election would cause an unnecessary delay which would thereby decrease the financial benefits of the Project; and (3) revenues produced by the Project are insufficient to permit a revenue bond financing; WHEREAS,any property tax increase to pay installment payments falling due under the Contract will not be excessive;and WHEREAS,Bond Counsel will render an opinion to the effect that entering into the Contract and the transactions contemplated thereby are authorized by law; WHEREAS,no deficiency judgment may be rendered against the City in any action for its breach of the Contract and the taxing power of the City is not and may not be pledged in any way directly or indirectly or contingently to secure any moneys due under the Contract; WHEREAS,the City is not in default under any of its debt service obligations; WHEREAS, the City's budget process and Annual Budget Ordinance are in compliance with the Local Government Budget and Fiscal Control Act; WHEREAS,past audit reports of the City indicate that its debt management and contract obligation payment policies have been carried out in strict compliance with the law, and the City has not been (r, censured by the North Carolina Local Government Commission(the"LGC"), external auditors or any other regulatory agencies in connection with such debt management and contract obligation payment policies;and WHEREAS, a public hearing on entering into the Contract, after publication of a notice with respect to such public hearing, was held by the City Council on June 4,2019 and approval of the LGC with respect to entering into the Contract must be received; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONROE,NORTH CAROLINA,AS FOLLOWS: Section 1. Authorization to Negotiate Contract. That the City Manager or the Finance Director, tir with advice from the City Attorney and Bond Counsel, are hereby authorized and directed to proceed and negotiate on behalf of the City for the financing of the Project in a principal amount not to exceed $20,000,000 under the Contract to be entered into in accordance with the provisions of Section 160A- City Council Regular Meeting June 4,2019 Page 248 20 of the General Statutes of North Carolina and to provide in connection with the Contract,as security for the City's obligations thereunder, the Deed of Trust conveying a lien on the Site and the improvements thereon, as may be required by the entity, or its assigns, providing the funds to the City under the Contract. Section 2. Application to LGC. That the Finance Director or her designee is hereby directed to file with the LGC an application for its approval of the Contract and all relevant transactions contemplated thereby on a form prescribed by the LGC and to state in such application such facts and to attach thereto such exhibits regarding the City and its financial condition as may be required by the LGC. Section 3. Direction to Retain Professionals. That the Finance Director is hereby authorized and directed to retain the assistance of Wells Fargo Bank,National Association to serve as underwriter for the 2019 Bonds. The Finance Director, with advice from the City Attorney, is hereby authorized to ter retain the assistance of and engage such professionals as she deems necessary and desirable to carry out the intention of this Resolution. Section 4. Repealer. That all motions, orders, Resolutions and parts thereof in conflict herewith are hereby repealed. Section 5. Effective Date. That this Resolution is effective on the date of its adoption. Adopted this 4th day of June,2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None Item No. 20. Lake Lee Dam Debris Boom System. Water Resources Director Russ Colbath advised that in September 2018, immediately after Hurricane Florence, Water Resources Department Staff conducted a condition assessment of the Lake Lee dam with a FEMA engineering team. Mr. Colbath advised that results of this assessment showed that the concrete portion of the original dam structure was undamaged, but the flashboard system that sat on top of tir the dam did sustain damage. He advised that it was also discovered that the City-installed debris catching cable system was destroyed. Mr. Colbath advised that in October 2018, Staff secured engineering services from Hazen Engineers of Raleigh, North Carolina, to conduct additional condition assessment and design services to make needed dam repair and upgrade the debris boom to withstand future storms and floods. Concurrently,he advised that Staff had been working with FEMA on potential funding for these repairs and upgrades. Mr. Colbath advised that Staff also worked with NCDEQ to secure permission to use the original plans and specifications of the flashboard installation for the repair project, thereby avoiding extra time and cost for permitting. ther Mr. Colbath advised that a debris boom system had been selected to improve protection of the dam and flashboards. He stated that this system would have significantly greater capability to prevent City Council Regular Meeting June 4,2019 Page 249 logs from passing over the dam, have upsized anchors to resist the forces of floodwaters, and enhance boater visibility due to the size and color of the boom floats. Mr. Colbath advised that international orange was the color selected for the boom. Mr. Colbath advised that Staff received formal bids from suppliers for the purchase of the debris boom hardware. He stated that it was the intent to self-install the system with Water Resources crews. Mr. Colbath advised that due to the timing of the bid openings, the Public Enterprise Committee did approve the bids being brought directly to Council. Mr. Colbath advised that it was the recommendation of Staff that Council award the materials contract for the Lake Lee Dam debris boom system to Worthington Products, Inc.in the amount of $139,936,adopt a Capital Project Budget Ordinance to establish funding for the project that would expedite the schedule until any FEMA funds can be procured and authorize the City Manager to execute any and all necessary documents. He noted that FEMA was still evaluating what percentage of the project costs could be funded. A. Award of Materials Contract to Worthington Products, Inc. Council Member Anthony moved to award the materials contract for the Lake Lee Dam debris boom system to Worthington Products, Inc.in the amount of$139,936. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None B. Capital Project Budget Ordinance. Council Member Anthony moved to adopt capital Project Budget Ordinance BO-2019-05: CAPITAL PROJECT BUDGET ORDINANCE LAKE LEE DAM REPAIRS BO-2019-05 WHEREAS, the City desires to provide reliable water and sewer service to its residents and for economic development; and WHEREAS,the Lake Lee Dam flashboard system and debris boom was damaged during hurricane Florence;and WHEREAS,the City is pursuing FEMA funding for all or part of the repair costs: and WHEREAS, it is desirable to move forward with a new debris boom and other repairs of these facilities in advance of receiving any FEMA funding NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Monroe establishes the capital project budget for the project entitled"Lake Lee Dam Repairs"and appropriates the following revenues and expenses: City Council Regular Meeting June 4,2019 Page 250 Water and Sewer Fund: Revenue: Appropriation of Fund Balance $395,000 Expense: Transfer to Water/Sewer Capital Project Fund $395,000 Water and Sewer Capital Project Fund: Revenue: Transfer from Water and Sewer Fund $395,000 Expense: Project Costs $395,000 Adopted this 4th day of June,2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None C. City Manager to Execute Documents. Mayor Pro Tem Anderson moved to authorize the City Manager to execute any and all necessary documents with regard to the Lake Lee Dam debris boom system materials contract. Council Member Anthony seconded the motion, which passed (620" unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No.21. Annexation Request and Related Public Hearing Calls for Property Containing 24.854 Acres Located along Waxhaw Highway and Skywatch Lane. Senior Planner Doug Britt advised that this was a request for a public hearing to be held on July 16, 2019 to consider the annexation of 24.854 acres located off of Waxhaw Highway and Skywatch Lane (Tax Parcel # 09-321-002 E90) as well as a rezoning of the property. Mr. Britt advised that this matter was previously presented to Council on May 7, 2019 for consideration; however, the request for annexation was denied. He advised that since the annexation only was denied and the zoning map amendment process was not denied, the matter could come back before Council. Mr. Britt advised that the developer had made changes to the project and requested the matter be brought back through the annexation and rezoning process. Mr. Britt advised that it was the recommendation of Staff that Council adopt a Resolution fixing the date of the public hearing to be held on July 16,2019 on the question of the annexation pursuant to G.S. §160A-31 and also approve the call for the public hearing to be held on July 16, 2019 to consider the zoning map amendment request and text amendment request. City Council Regular Meeting June 4,2019 Page 251 A. Resolution Fixing Date of Public Hearing to be Held July 16, 2019 on Question of Annexation pursuant to G.S. 4160A-31. Council Member Anthony moved to adopt Resolution R-2019-36: RESOLUTION FIXING DATE OF PUBLIC HEARING TO BE HELD JULY 16,2019 ON QUESTION OF ANNEXATION PURSUANT TO G.S.§160A-31 FOR 24.854 ACRES LOCATED OFF OF WAXHAW HIGHWAY AND SKYWATCH LANE R-2019-36 WHEREAS,a petition requesting annexation of the area described herein has been received;and WHEREAS, the City Council has by Resolution directed the City Clerk to investigate the sufficiency of the petition;and WHEREAS,certification by the City Clerk as to the sufficiency of the petition shall be made. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Monroe, North Carolina that: Section 1. A public hearing on the question of annexation of the area described herein will be held at L the City Hall Council Chambers at 6:00 p.m. on July 16, 2019. Section 2. The area proposed for annexation is described on the attached map: ANNEXATION DESCRIPTION LEGAL DESCRIPTION OF 24.854 ACRES OF THE CAROLINA DEVELOPMENT,LLC PROPERTY ANNEXED INTO THE CITY OF MONROE LOCATED ALONG THE SOUTHERN SIDE OF WAXHAW HIGHWAY AND THE WESTERN SIDE OF SKYWATCH LANE AND BEING FURTHER IDENTIFIED AS ALL OF TAX PARCEL 09-321-002E 90. Being a portion of Tract 1 and all of Tracts 2 and 3 of that certain parcel of land lying in the Monroe Township in Union County,North Carolina as described in a deed recorded in Record Book 7019, Page 3 in the Union County Register of Deeds and being more particularly described as follows: Tract 1 Commencing at National Geodetic Survey monument "T 51" having North Carolina geodetic coordinates in survey feet of:North 449,653.53 and East 1,523,300.79 and tied to the North American Datum 83(2011): thence North 76° 30' 36" East, 2,240.70 feet to a found#5 rebar, said rebar being the southeast corner of now or formerly the Henry B. and Loretta M.Browning property recorded in Deed Book 244,Page 248 in the Union County Register of Deeds, a common corner of now or formerly the Henry B. and Loretta M. Browning property recorded in Deed Book 401,Page 572 in the Union County Register of Cry Deeds,said point being the TRUE POINT AND PLACE OF BEGINNING:thence with the said Browning property recorded in Deed Book 244,Page 248 North 18° 15'42"West, 440.93 feet to a set#5 rebar on the southern side of the apparent prescriptive right-of-way City Council Regular Meeting June 4,2019 Page 252 of Waxhaw Highway(NC 75),said right-of-way being a maintained right-of-way by North Carolina Department of Transportation(herein after R/W);thence with the R/W North 68° 32' 10" E, 493.43 feet to a set#5 rebar, a common corner with now or formerly the Craft Development,LLC property recorded in Record Book 3126,Page 136 in the Union County Register of Deeds, said rebar also being on the existing City of Monroe city limit line recorded in Record Book 3030, Page 570 in the Union County Register of Deeds;thence with said city limit line and the said Craft Development,LLC line three(3)calls as follows: 1)South 21°27'50"East,20.00 feet to a set#5 rebar;2)with a non-tangential curve to the right having a delta angle of 94°21'40",a radius of 30.00 feet,an arc length of 49.41 feet, and a chord bearing and distance of South 64° 17' 11"East,44.01 feet to a set#5 rebar;3) South 17° 6' 34" East, 293.39 feet to a found #5 rebar, on the western right-of-way of Skywatch Lane, a 60-foot public right-of-way shown on the Southwinds Phase 2 Map 2 subdivision plat recorded in Plat Cabinet J,File 158 in the Union County Register of Deeds; thence continuing with the existing city limit line and the said right-of-way six(6)calls as c follows: 1) South 17° 6'34" East, 789.00 feet to a found#5 rebar; 2)with a tangent curve to the right having a delta angle of 89°58'50",a radius of 20.00 feet,an arc length of 31.41 feet, and chord bearing and distance of South 27° 53' 30" West, 28.28 feet to a found #5 rebar; 3) South 17° 6' 34" East, 50.00 feet to a found #5 rebar; 4) with a non-tangential curve the right having a delta angle of 89° 59'03", a radius of 20.00 feet, an arc length of 31.41 feet,and a chord bearing and distance of South 62°6'34"East,28.28 feet to a found #5 rebar;5)South 17°6'33" East, 137.53 feet to a found#5 rebar;6)with a tangent curve to the left having a delta angle of 13° 24' 37", a radius of 460.00 feet, an arc length of 107.67 feet, and a chord bearing and distance of South 23° 48' 50" East, 107.42 feet to a found#5 rebar, said rebar being a common corner of now or formerly the Leslie E.Jones, III property recorded in Record Book 5198, Page 322 in the Union County Register of Deeds; thence, leaving said right-of-way of Skywatch Lane and continuing with the existing city limit line and the said Jones line South 59° 28' 52" West, 100.00 feet to a found#5 rebar;thence continuing with the existing city limit line and the said Jones line, and with of now or formerly the Lemma Seble Tessema property recorded in Record Book 7247,Page 122 in the Union County Register of Deeds,and with now or formerly the AMH 2015-1-Borrower, LLC property recorded in Record Book 6400, Page 124 in the Union County Register of Deeds and following a non-tangential curve to the left having a delta angle of 20° 13'27",a radius of 560.00 feet,an arc length of 197.67 feet,and chord bearing and distance of South 40° 43' 47" East, 196.64 feet to a set#5 rebar, said rebar being on the northern right-of-way line of Afton Court, a 50-foot public right-of-way shown on the Southwinds Phase 1 Map 1 subdivision plat recorded in Plat Cabinet I,File 82 in the Union County Register of Deeds; thence continuing with the existing city limit line and a non- tangential curve to the right along the said right-of-way line of Afton Court having a delta angle of 18°43'36",a radius of 125.00 feet,an arc length of 40.86 feet,and a chord bearing and distance of South 48° 24' 54" West, 40.67 feet to a set#5 rebar, a common corner of now or formerly the Craft Development, LLC property recorded in Record Book 3126, Page 136 in the Union County Register of Deeds;thence continuing with the existing city limit line and leaving the northern right-of-way line of Afton Court on a non-tangential curve to the left having a delta angle of 219° 48' 23", a radius of 35.00 feet, an arc length of 134.27 feet, and a chord bearing and distance of South 3° 00' 43" East, 65.82 feet to a set#5 rebar on the line of now or formerly the Mariatu Kanu-Taylor property recorded in Record Book 5061,Page 230 in the Union County Register of Deeds; thence continuing with the existing city limit line and the said Taylor line South 21°22'42" East, 90.25 feet to a set #5 rebar, a common corner of now or formerly the Southwinds Homeowners Association, Inc. property recorded in Record Book 4375, Page 725 in the Union County Register of Deeds; thence continuing with the existing city limit line and the said Southwinds Homeowners Association, Inc. line on a non-tangential curve to the right having a delta angle of 4° 28' 9", a radius of 455.22 feet, an arc length of 35.51 feet and City Council Regular Meeting June 4,2019 Page 253 chord bearing and distance of South 71° 41' 48" West, 35.50 feet to set #5 rebar on the northern side of the center of a stream; thence continuing with the existing city limit line and the said Southwinds Homeowners Association, Inc. line South 8° 31' 58" East, 2.69 feet to point in the center of said stream,a common corner of now or formerly the Carolina Development Services, LLC property recorded in Record Book 7019,Page 3 in the Union County Register of Deeds and said point being on the City of Monroe city limit line recorded in Record Book 4772, Page 671 in the Union County Register of Deeds; thence continuing with the existing city limit line and the said stream and crossing the said Carolina Development Services, LLC property the following fifteen (15) calls: 1)North 83° 37'9" West, 25.66 feet to a point;2)North 88°40'43" West, 32.39 feet to a point;3) South 80° 37' 36" West, 12.09 feet to a point; 4) South 27° 33' 9" West, 21.21 feet to a point; 5) South 42° 23' 59" West, 10.28 feet to a point; 6) South 74° 25' 33" West, 25.88 feet to a point; 7)South 66°37'51" West,25.13 feet to a point; 8)South 70° 17'53"West, 63.24 feet to a point; 9) South 75°23'9" West, 33.95 feet to a point; 10)South 71° 8'48" Cif West, 41.69 feet to a point; 11) South 74° 48' 24" West, 39.34 feet to a point; 12) South 69° 10'24" West, 29.80 feet to a point; 13) South 83° 33'31" West, 25.38 feet to a point; 14)South 82°42'47" West, 14.09 feet to a point; 15)South 64°6'46" West, 18.35 feet to a found #5 rebar, a common corner of now or formerly the Union County Board of Education property recorded in Record Book 1821,Page 27 in the Union County Register of Deeds and of now or formerly the Henry B.and Loretta M.Browning property recorded in Deed Book 401,Page 572 in the Union County Register of Deeds and said rebar being on the existing City of Monroe city limit line recorded in Record Book 3535,Page 402 in the Union County Register of Deeds;thence leaving said stream and the existing city limits line and with the said Browning line,North 18°4' 48" West, 1,364.95 feet to the POINT AND PLACE OF BEGINNING,containing 20.810 acres,more or less as shown on a plat titled ANNEXATION BOUNDARY SURVEY FOR THE CITY OF MONROE, THE PROPERTY OF CAROLINA DEVELOPMENT SERVICES, LLC dated 3-22-2019 surveyed by Bryan P.Lackey a North Carolina Professional Land Surveyor license number L-5055. Tract 2 Commencing at a found#5 rebar,the sixth corner described in Tract 1:thence leaving the city limits line and crossing the right-of-way of Skywatch Lane, a 60-foot public right-of- way shown on the Southwinds Phase 2 Map 2 subdivision plat recorded in Plat Cabinet J, File in the Union County Register of Deeds South 88°52' 18"East, 63.17 feet to a set#5 rebar on the existing City of Monroe city limit line recorded in Record Book 3030, Page 570 in the Union County Register of Deeds and on the eastern right-of-way of said Skywatch Lane and being the TRUE POINT AND PLACE OF BEGINNING: thence try with the existing city limit line and the said right-of-way of Skywatch Lane and with now or formerly the Craft Development, LLC property recorded in Record Book 3126, Page 136 in the Union County Register of Deeds,North 17°6'34" West, 322.25 feet to a set#5 rebar;thence with the existing city limit line on a non-tangential curve to the right having a delta angle of 84° 25' 30", a radius of 30.00 feet, an arc length of 44.20 feet, and chord bearing and distance of North 24° 59' 6" E, 40.31 feet to a set# 5 rebar; thence with the existing city limit line and the said Craft Development, LLC line North 21°28' 17" West, 20.00 feet to a set#5 rebar on the southern side of the apparent prescriptive right-of-way of Waxhaw Highway(NC 75),said right-of-way being a maintained right-of-way by North Carolina Department of Transportation(herein after R/W);thence leaving the existing city limit line with the apparent prescriptive R/W North 68° 31'43" East, 204.64 feet to a set #5 rebar, a common corner of now or formerly the Hilma A. Walewski property recorded in Record Book 503,Page 282 in the Union County Register of Deeds;thence with the said Walewski line South 17°7' 00"East,369.91 feet to a set#5 rebar,a common corner of the said Craft Development,LLC property and being on the said existing city limit line;thence City Council Regular Meeting June 4,2019 Page 254 with the existing city limits line and the said Craft Development, LLC line South 68° 28' 1" West, 230.29 feet to the POINT AND PLACE OF BEGINNING, containing 1.934 acres,more or less as shown on a plat titled ANNEXATION BOUNDARY SURVEY FOR THE CITY OF MONROE, THE PROPERTY OF CAROLINA DEVELOPMENT SERVICES, LLC dated 3-22-2019 surveyed by Bryan P. Lackey a North Carolina Professional Land Surveyor license number L-5055. Tract 3 Commencing at a set #5 rebar, the fifth corner described in Tract 2: thence crossing Waxhaw Highway (NC 75)North 72° 21' 28" West, 95.08 feet to a set# 5 rebar on the northern side of the apparent prescriptive right-of-way of Waxhaw Highway(NC 75),said right-of-way being a maintained right-of-way by North Carolina Department of Transportation (herein after R/W) and on the southern side of the apparent prescriptive right-of-way of New Town Road (SR 1315), said right-of-way being a maintained right- of-way by North Carolina Department of Transportation (herein after R/W) the TRUE POINT AND PLACE OF BEGINNING: thence with the apparent prescriptive R/W of Waxhaw Highway (NC 75), South 68° 32' 10" West, 738.89 feet to a set #5 rebar, a common corner of now or formerly the Henry B. and Loretta M. Browning property recorded in Deed Book 401,Page 572 in the Union County Register of Deeds;thence with the said Browning line North 18° 6' 14" West, 249.11 feet to a set #5 rebar on the said apparent prescriptive R/W of New Town Road(SR 1315); thence three (3) calls with the said apparent prescriptive R/W of New Town Road(SR 1315): 1)North 87°39'43" East, 204.88 feet to a set#5 rebar; 2)North 87° 15' 10" East, 339.26 feet to a set#5 rebar; 3) North 87° 40' 45" East, 221.66 feet to the POINT AND PLACE OF BEGINNING, containing 2.110 acres, more or less as shown on a plat titled ANNEXATION (kol BOUNDARY SURVEY FOR THE CITY OF MONROE, THE PROPERTY OF CAROLINA DEVELOPMENT SERVICES,LLC dated 3-22-2019 surveyed by Bryan P. Lackey a North Carolina Professional Land Surveyor license number L-5055. The annexation plat showing Tract 1,Tract 2 and Tract 3 above is recorded in Plat Cabinet ,File in the Union County Register of Deeds. Section 3. Notice of the public hearing shall be published in The Enquirer-Journal, a newspaper having general circulation in the City of Monroe,at least ten days prior to the date of the public hearing. Adopted this 4th day of June,2019. Council Member McGee seconded the motion, which passed unanimously with the following tir votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None B. Call for Public Hearing to be Held July 16, 2019 to Consider Zoning Map Amendment Request to Rezone Property from Union County RA-20 to Conditional District "Alexander Commons" and Text Amendment Request to Amend Code of Ordinances—Title XV: Land Usage,Chapter 156: Zoning Code,Section 156.106 titled"Official Zoning Map"and Section L 156.98 titled "Conditional Districts Established." Council Member Anthony moved to call for a public hearing to be held on July 16, 2019 at 6:00 p.m. to consider these requests. Council Member Holloway seconded the motion, which passed unanimously with the following votes: City Council Regular Meeting June 4,2019 Page 255 AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 22. Recommendations of Appointments/Reappointments to Committees. Council Member/Citizens Appointment Committee Chair Gary Anderson advised that the Citizens Appointment Committee met on June 3, 2019 and recommended the following appointments/reappointments: Committee Action Effective Date Term Date to Expire Board of Adjustment Appoint Margie Duncan to Full Term as an 01-01-2019 12-31-2021 Alternate Member Board of Adjustment Appoint Louis Philippi to Full Term as an 01-01-2019 12-31-2021 Alternate Member Council Member Holloway moved to approve the appointments/reappointments as outlined above. Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, (10.0" McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None There being no further business, Mayor Pro Tern Anderson moved to adjourn the City Council Regular Meeting of June 4, 2019 at 6:51 p.m. Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None d bby G.Kil_. e, ayor Attest: ,y 0 MON '#, Bri: _ tte H. Robinson, City • 44 tor ARp City Council Regular Meeting June 4,2019 Page 256