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06-11-2019 City Council Special MeetingCITY COUNCIL SPECIAL MEETING 300 WEST CROWELL STREET MONROE, NORTH CAROLINA 28112 JUNE 11, 2019 — 4:15 P.M. AGENDA www.monroenc.org REGULAR AGENDA 1. Fiscal Year 2019-2020 Budget A. Action — Resolution and Budget Ordinance Approving Fiscal Year 2019-2020 Budget B. Action — Financial Plan for Self -Insurance Funds tow 2. Closed Session pursuant to North Carolina General Statute Sections 143-318.11(a)(1), (a)(6) and (a)(7) A A City Council Special Meeting June 11, 2019 Page 257 CITY OF MONROE CITY COUNCIL SPECIAL MEETING JUNE 11, 2019 MINUTES The City Council of the City of Monroe, North Carolina, met in Special Session in the City Hall Council Chambers located at 300 West Crowell Street in Monroe, North Carolina at 4:15 p.m. on June 11, 2019 with Mayor Bobby Kilgore presiding. Present: Mayor Bobby Kilgore, Mayor Pro Tem Gary Anderson, Council Member Surluta Anthony, Council Member Marion Holloway, Council Member Billy Jordan, Council Member Lynn Keziah, Council Member Franco McGee, City Manager E.L. Faison, City Attorney S. Mujeeb Shah -Khan and City Clerk Bridgette H. Robinson. Absent: None. Visitors: Pete Hovanec, Don Donahue, Bryan Gilliard, Ron Fowler, Ron Mahle, Tonya Edwards, David Lucore, Ashley Ivey, Brian Borne, Jim Loyd, Debra Reed, Peter Cevallos, Bruce Bounds, Ashley Britt, Doug Britt, Russ Colbath, Mary Lou Connelly and others. Mayor Kilgore called the City Council Special Meeting of June 11, 2019 to order at 4:15 p.m. A quorum was present. REGULAR AGENDA Item No. 1. Fiscal Year 2019-2020 Budget. Mayor Kilgore advised that the public hearing on the Fiscal Year 2019-2020 Budget was opened and closed at the June 4, 2019 City Council Regular Meeting. A. Action — Resolution and Budget Ordinance Approving Fiscal Year 2019-2020 Budget. Council Member Keziah moved to adopt Resolution R-2019-35 and Budget Ordinance BO -2019- 08: RESOLUTION TO ADOPT ANNUAL BALANCED BUDGET FOR FISCAL YEAR 2019-2020 R-2019-35 WHEREAS, the City of Monroe is required by the North Carolina Local Government Budget and Fiscal Control Act to adopt an annual balanced budget; and WHEREAS, a balanced budget has been prepared for the City of Monroe for fiscal year 2019-2020 under the provisions set forth in the above referenced legislation. City Council Special Meeting June 11, 2019 Page 258 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monroe adopts the following Budget Ordinance: BUDGET ORDINANCE BO -2019-08 BE IT ORDAINED by the City Council of the City of Monroe, North Carolina: Section IA The following amounts are hereby appropriated in the General Fund for the operation of the City government and its activities for the fiscal year beginning July 1, 2019, and ending June 30, 2020: General Government $6,080,836 Economic and Physical Development 641,797 [ Transportation 3,967,872 \rr Public Safety 22,082,797 Cultural and Recreational 5,141,258 Debt Service 3,103,292 Transfers out to Other Funds 3,134,683 $44,152,535 Section 1B It is estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Ad Valorem Taxes $22,349,423 Other Taxes and Licenses 939,036 Unrestricted Intergovernmental 10,451,091 (40." Restricted Intergovernmental 1,428,135 Sales and Services 2,666,032 Investment Earnings 804,894 Miscellaneous 598,382 Other Financing Sources 4,108,277 Transfers in from Other Funds 807,265 $44,152,535 Section 1C There is hereby levied a tax at the rate of sixty-one and point six three cents ($0.6163) per one hundred dollars ($100) valuation of property as listed for taxes as of January 1, 2019, for the purpose of current year property taxes listed under "Ad Valorem Taxes" in the General Fund in Section 1B. This rate is based on an estimated total valuation of property for the purposes of taxation of $3,320,997,348 and an estimated rate of collection of ninety-nine and eight hundredths percent (99.08%). Section ID There is hereby levied a tax of thirty dollars ($30.00) per motor vehicle residing in the City of Monroe, for the purpose of current year taxes listed under "Other Taxes and Licenses" in the General Fund in Section 1B. This rate is based on an estimated total of twenty-seven thousand eight hundred fifty-nine (27,859) vehicles. Section 2A The following amounts are hereby appropriated in the Governmental Capital Project Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Capital Outlay $956,776 City Council Special Meeting June 11, 2019 Page 259 Section 2B It is estimated that the following revenues will be available in the Governmental Capital Project Fund for the fiscal year beginning July 1, 2019 and ending June 30, 2020: Transfers in from Other Funds $956,054 Investment Earnings 722 $956,776 Section 3A The following amounts are hereby appropriated in the Governmental Capital Reserve Fund for the construction of Greenways for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Reserved $3,763 Section 3B It is estimated that the following revenues will be available in the Governmental Capital Reserve Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Investment Earnings $3,763 Section 4A The following amounts are hereby appropriated in the Downtown Monroe Fund to record the activities related to economic and physical development for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Economic and Physical Development $169,006 Transfers out to Other Funds 82,265 $251,271 (400., Section 4B It is estimated that the following revenues will be available in the Downtown Monroe Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Municipal Service District Tax $55,805 Repayment of Loan 82,265 Transfers in from Other Funds 113,201 $251,271 Section 4C There is hereby levied a tax at the rate of twenty ($0.219) cents per one hundred dollars ($100) valuation of property as listed for taxes as of January 1, 2019, for the purpose of "Municipal Service District Tax" in the Special Revenue Funds in Section 4B. This rate is based on an estimated total valuation of property in the Municipal Service District for the purposes of taxation of $22,960,189 and an estimated rate of collection of ninety-nine and eight hundredths percent (99.08%). Section 5A The following amounts are hereby appropriated in the Monroe Union County Economic Development Fund to record the activities related to economic and physical development for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Economic and Physical Development $817,145 City Council Special Meeting June 11, 2019 Page 260 Section 5B It is estimated that the following revenues will be available in the Monroe Union County Economic Development Fund for the fiscal year beginning July 1, 2019, and tw ending June 30, 2020: Restricted Intergovernmental $450,000 Investment Earnings 7,145 Miscellaneous 10,000 Transfers in from Other Funds 350,000 $817,145 Section 6A The following amounts are hereby appropriated in the Water and Sewer Fund for the operation of the water and sewer facilities for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Distribution System $7,240,766 Debt Service 2,529,456 Water Filter Plant 3,562,780 Waste Treatment Plant 3,449,422 Increase in Fund Balance 358,107 Transfers out to Other Funds 1,518,964 $18,659,495 Section 6B It is estimated that the following revenues will be available in the Water and Sewer Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Charges for Water $7,090,277 Charges for Sewer 9,290,875 Investment Income 717,153 Water and Sewer Taps 86,860 Other Revenues 774,330 Other Financing Sources 700,000 $18,659,495 Section 7A It is estimated that the following amounts are hereby appropriated in the Water and Sewer Capital Projects Fund for improvements to the City's water and sewer system for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Capital $2,850,000 Section 7B It is estimated that the following revenues will be available in the Water and Sewer Capital Projects Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Transfers in from Other Funds $2,850,000 Section 8A The following amounts are hereby appropriated in the Electric Fund for the operation of the City's electrical system for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Purchases of Electricity $50,421,477 Energy Services Administrative 2,990,975 Electric System Maintenance 5,803,807 City Council Special Meeting June 11, 2019 Page 261 Electric System Improvements 1,320,000 Debt Service 1,380,126 Transfers out to Other Funds 2,848,667 Increase in Fund Balance 2,424,849 $67,189,901 Section 8B It is estimated that the following revenues will be available in the Electric Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Charges for Electricity $65,921,148 Investment Earnings 868,406 Other Revenues 332,000 Other Financing Sources 68,347 $67,189,901 Section 9A The following amounts are hereby appropriated in the Electric Capital Projects Fund for improvements to the City's electric system for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Capital $2,275,000 Section 9B It is estimated that the following revenues will be available in the Electric Capital Projects Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Transfers in from Other Funds $2,275,000 (4wo" Section IOA The following amounts are hereby appropriated in the Natural Gas Fund for the operation of the City's natural gas system for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Natural Gas Purchases $10,595,198 Natural Gas Maintenance 4,680,887 Natural Gas System Improvements 425,000 Debt Service 2,848,924 Transfers out to Other Funds 1,985,000 Increase in Fund Balance 598,106 $21,133,115 Section l OB It is estimated that the following revenues will be available in the Natural Gas Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Charges for Natural Gas $20,636,000 Investment Earnings 497,115 $21,133,115 Section I IA The following amounts are hereby appropriated in the Natural Gas Capital Projects Fund for improvements to the City's natural gas system for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Capital $1,810,000 City Council Special Meeting June 11, 2019 Page 262 Section 11B It is estimated that the following revenues will be available in the Natural Gas Capital Projects Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: (W Transfers in from Other Funds $1,810,000 Section 12A The following amounts are hereby appropriated in the Airport Fund for the operation of the City's municipal airport for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Airport Operations $2,525,794 Debt Service 1,223,081 $3,748,875 Section 12B It is estimated that the following revenues will be available in the Airport Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Sales and Services $1,986,113 Transfers in from Other Funds 1,762,762 $3,748,875 Section 13A The following amounts are hereby appropriated in the Aquatics and Fitness Center Fund for the operation of the Aquatics and Fitness Center for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Operations $4,151,627 Increase in Fund Balance 79,636 $4,231,263 Section 13B It is estimated that the following revenues will be available in the Aquatics and Fitness Center Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Sales and services $4,099,575 Investment Earnings 59,688 Other Financing Sources 72,000 $4,231,263 Section 14A The following amounts are hereby appropriated in the Stormwater Fund for the operation of the stormwater facilities for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Operations $2,239,718 Debt Service 112,630 Increase in Fund Balance 223 $2,352,571 Section 14B It is estimated that the following revenues will be available in the Stormwater Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Stormwater Receipts $2,185,186 Other Operating Revenues 20,150 Investment Earnings 32,235 Other Financing Sources 115,000 City Council Special Meeting June 11, 2019 Page 263 $2,352,571 Section 15A The following amounts are hereby appropriated in the Solid Waste Fund for the operation of refuse collection for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Operations Refuse Collection Increase in Fund Balance $556,654 1,920,857 0 $2,477,511 Section 15B It is estimated that the following revenues will be available in the Solid Waste Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Refuse Collection Fees $2,402,253 Other Sales & Services 2,000 Restricted Intergovernmental Revenues 23,000 Investment Earnings 11,085 Other Financing Sources 39,173 $2,477,511 Section 16A The following amounts are hereby appropriated in the Water Resources Capital Reserve Fund for future construction of a new wastewater treatment plant for fiscal year beginning July 1, 2019, and ending June 30, 2020: Transfer Out to Other Funds $1,800,000 (400, Reserved 445,297 $2,245,297 Section 16B It is estimated that the following revenues will be available in the Water Resources Capital Reserve Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Other Financing Sources $1,800,000 Transfers In from Other Funds 445,297 $2,245,297 Section 17A The following amounts are hereby appropriated in the Occupancy Tax Project Fund for capital projects to promote tourism in the city for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Debt Service $296,084 Section 17B It is estimated that the following revenues will be available in the Occupancy Tax Project Fund for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Restricted Intergovernmental $206,933 Other Financing Sources 72,136 Investment Earnings 17,015 $296,084 City Council Special Meeting June 11, 2019 Page 264 Section 18 The Budget Officer is hereby authorized to transfer appropriations as contained herein under the following conditions: a. He/she may transfer amounts between line item expenditures within a department without limitation and without a report being required. These changes should not result in increases in recurring obligations such as salaries. b. He/she may transfer between departments within the same fund. He must make an official report on such transfers at the next regular meeting of City Council. C. He/she may not transfer any amounts between funds, except as approved by the City Council in the Budget Ordinance as amended. Section 19 Encumbrances. Appropriations herein authorized and made shall have the amount of outstanding encumbrances as of June 30, 2019, added to each appropriation as it appears in order to account for the expenditures in the fiscal year they are paid. Section 20 A copy of this Budget Ordinance shall be furnished to the Director of Finance for the City of Monroe to be kept on file for direction in the disbursement of funds. Mayor Pro Tem Anderson seconded the motion, which passed with the following votes: AYES: Council Members Holloway, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: Council Members Anthony and Jordan B. Action — Financial Plan for Self -Insurance Funds. Council Member Keziah moved to approve the Financial Plan for Self -Insurance Funds for Fiscal Year 2020. Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Said Financial Plan for Self -Insurance Funds is hereby incorporated as apart of these Minutes as "Exhibit A." Item No. 2. Closed Session pursuant to North Carolina General Statute Sections 143- 318.11(a)(1), (a)(6) and (a)(7). Mayor Pro Tem Anderson moved to go into Closed Session pursuant to North Carolina General Statute Sections 143-318.11 (a)(1), (a)(6) and (a)(7) to prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes to consider the qualifications, competence, performance, character, fitness of, or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee and to hear a report concerning investigations of alleged criminal misconduct. Council Member Holloway seconded the motion, which passed unanimously with the following (, votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, City Council Special Meeting June 11, 2019 Page 265 McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Upon return from Closed Session, Council Member Anthony moved to return to the Regular Session of the Special Meeting. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None There being no further business, Council Member Anthony moved to adjourn the City Council Special Meeting of June 11, 2019 at 4:40 p.m. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None 6bb kirgolpe,Mayor Attest: ET ►r. - .: , K.►. . RN. i F City Council Special Meeting June 11, 2019 Page 266 IM FY19 FINANCIAL PLAN- INTERNAL SERVICE FUNDS SIF HEALTH & DENTAL Revenues Contributions from Departments Investment Earnings Miscellaneous Appropriations Fund Balance Total Revenues Expenditures Operations Unreserved Allocations Total Expenditures Net Revenues/ (Exp.) Expenditures Operations Unreserved Allocations Total Expenditures Net Revenues/ (Exp.) SIF WORKERS' COMP. Revenues Contributions from Departments Investment Earnings Miscellaneous Appropriations Fund Balance Total Revenues Expenditures Operations Allocations Total Expenditures Net Revenues/ (Exp.) SIF PROPERTY CASUALTY FY 2019 Financial Revenues FY 2020 Financial Contributions from Departments Investment Earnings Plan Miscellaneous Plan Appropriations Fund Balance $ Total Revenues Expenditures Operations Unreserved Allocations Total Expenditures Net Revenues/ (Exp.) SIF WORKERS' COMP. Revenues Contributions from Departments Investment Earnings Miscellaneous Appropriations Fund Balance Total Revenues Expenditures Operations Allocations Total Expenditures Net Revenues/ (Exp.) FY 2018 Actual FY 2019 Financial FY 2020 Financial FY 2020 Financial Plan Plan Plan Plan $ 7,079,634 $ 7,434,128 $ 7,826,139 3,000 (30, 560) 10,402 8,000 26,839 46,162 20,312 205,690 235 64,251 120,000 $ 732,724 524,800 $ 427,265 $ 7,254,764 $ 7,966,928 $ 8,419,566 $ 7,567,696 $ 7,853,071 $ 8,294,677 86,787 114,128 94,103 113,857 749,529 124,889 $ 7,681,824 $ 7,966,928 $ 8,419,566 S (427,060)1 $ - $ $ FY 2018 Actual FY 2019 Financial FY 2020 Financial FY 2020 Financial Plan Plan $ 715,536 $ 715,536 $ 767,150 200,000 ( 9,651) 3,000 10,402 26,839 1,500 20,312 20,003 235 64,251 $ 732,724 $ 784,287 $ 797,555 $ 662,502 $ 697,500 $ 697,500 $ 397,844 $ 166,032 5,952 441,930 87,027 86,787 94,103 $ 749,529 $ 784,287 $ 797,555 $ (16.8061 - $ 397,844 FY 2018 Actual FY 2019 Financial FY 2020 Financial Plan Plan $ 200,000 $ 200,000 $ 300,000 (15,067) 4,530 20,312 235 341,454 77,532 $ 185,168 $ 545,984 $ 397,844 $ 166,032 $ 441,930 $ 284,782 104,198 104,054 113,062 $ 70., $ 545,984 $ 397,844 $ - $ June 11, 2019 Page 1 of 1