Loading...
10-01-2019 City Council Regular MeetingCITY OF MONROE CITY COUNCIL REGULAR MEETING 300 WEST CROWELL STREET MONROE, NORTH CAROLINA 28112 OCTOBER 1, 2019 — 6:00 P.M. AGENDA www.monroenc.org RECOGNITIONS Finance Department Payment Center Staff to 2. Proclamation observing Hispanic Heritage Month 3. Proclamation observing National Community Planning Month 4. Proclamation observing Red Ribbon Week 5. Public Comment Period REGULAR AGENDA 6. Winchester Facility Signage ('fabled from August 20, 2019) 7. Senior Center Facility Signage CONSENT AGENDA The City Council uses a Consent Agenda to consider items that are non -controversial and routine. The Consent Agenda is acted upon by one motion and vote of the Council. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council Member or Citizen with consent of Council. The Consent Agenda contains the following items: 8. Asphalt Paving Program for 2019-2020 A. Award of Contract to Lynches River Contracting, Inc. B. Contingency Allowance C. City Manager to Execute Documents 9. Assignment of Unassigned Fund Balance 10. Minutes and Reports A. Disbursement of Fiscal Year 2019-2020 City Council Discretionary Funds 1) Mayor Pro Tem Gary Anderson 2) Council Member Surluta Anthony 3) Mayor Bobby Kilgore City Council Regular Meeting October 1, 2019 Page 171 A 4) Council Member Franco McGee B. Financial Reports for September 2019 C. Minutes of Charlotte -Monroe Executive Airport Commission Meeting of August 12, 2019 D. Minutes of Historic District Commission Meeting of August 12, 2019 E. Minutes of Monroe Tourism Development Authority Meeting of August 8, 2019 F. Minutes of Public Safety Committee Meeting of August 19, 2019 G. Summary of Contracts Awarded, Change Orders Approved and City Manager's Settlement of Claims 11. Natural Gas Line Extension to Edwards Wood Products Project A. Award of Construction Contract to Ertel Construction B. Capital Project Budget Ordinance C. City Manager to Execute Documents REGULAR AGENDA Public Hearings — Please adhere to the following guidelines: • Proceed to the podium, and state your name and address clearly; • Be concise; avoid repetition; limit comments to three (3) minutes or less; • Designate a spokesperson for large groups. 12. Annexation and Zoning Text Amendment Request for 11.25 Acres Located on Airport Road to be Rezoned from Union County Light Industrial to General Industrial A. Public Hearing B. Annexation Action — Petition Meets Requirements of North Carolina General Statute 160A-31 C. Annexation Action — Ordinance to Extend Corporate Limits D. Zoning Action — Resolution Approving Land Development Plan Compliance 13. Economic Development Aircraft Incentive Grant to SPX Corporation (Project X-Wing) A. Public Hearing B. Action — Resolution Awarding Incentive Agreement C. Action — Incentive Agreement City Council Regular Meeting October 1, 2019 Page 172 CITY OF MONROE CITY COUNCIL REGULAR MEETING OCTOBER 1, 2019 MINUTES The City Council of the City of Monroe, North Carolina, met in Regular Session in the City Hall Council Chambers located at 300 West Crowell Street in Monroe, North Carolina at 6:00 p.m. on October 1, 2019 with Mayor Bobby Kilgore presiding. Present: Mayor Bobby Kilgore, Mayor Pro Tern Gary Anderson, Council Member Surluta Anthony, Council Member Marion Holloway, Council Member Billy Jordan, Council Member Lynn Keziah, Council Member Franco McGee, City Manager E.L. Faison, City Attorney S. Mujeeb Shah -Khan and City Clerk Bridgette H. Robinson. Absent: None. Visitors: Doris Wheeler, Patricia Polund, Robert Yanacsek, Michele King, Margaret Desio, Haywood Hilliard, Lorice Robinson, Jackie Crawford, Barbara McKinney, Robert Heath, Charles Collins, Tiffany Wilson, Melvis Tate, James Johnson, Jr., Geneva Clark, Matthew Wilson, Mary Brooks, Lynda Keziah, Eric McInnis, Terry Sholar, Doris Massey, Phyllis Huntley, Bob Smith, Revonda Crowder, Jackie Crawford, Laura Allen, Elaine Marsh, Esther Davis, Ellen McGinnis, Diane Medley, Wanda McGee, Henry Winchester, Sr., Maxine Eatman, Patricia Hunter, Mary Chambers, Brownie Irving, Brenda Leake, Janie Robinson, Dorothy Hood, James Vinson, KC Parnell. Jr., Tiffany Wilson, Willie Featherstone, Ina Bazemore Horn, Terry Horn, Sylvia Jordan, Eric Mungo, Osco Gardin and others. Mayor Kilgore called the City Council Regular Meeting of October 1, 2019 to order at 6:00 p.m. A quorum was present. RECOGNITIONS Item No. 1. Finance Department Pavment Center Staff. At the request of the General Services Committee, Finance Director Lisa Strickland recognized the Payment Center Staff for achieving a tax collection rate of 99.23% which was the highest the City had ever had. Item No. 2. Proclamation observine Hispanic Heritase Month. On behalf of Mayor Kilgore, Council Member Jordan read Proclamation P-2019-17 proclaiming and observing September 15, 2019 through October 15, 2019 as "Hispanic Heritage Month:" PROCLAMATION OBSERVING HISPANIC HERITAGE MONTH City Council Regular Meeting October 1, 2019 Page 173 P-2019-17 WHEREAS, Monroe and Union County are home to people whose ancestry represents hundreds of nations, including Mexico, Spain, the Spanish-speaking nations of Central America, South America, the Caribbean; and WHEREAS, September 15t1i is the anniversary of the independence of five Latin American countries: Costa Rica; El Salvador; Guatemala; Honduras; and, Nicaragua; and WHEREAS, Mexico and Chile celebrate their independence days on September 161 and September 181, respectively; and WHEREAS, Hispanic Americans have contributed to the prosperity and culture throughout the history of Monroe, Union County, the State of North Carolina, and our country; and 4 WHEREAS, it is appropriate to increase Hispanic cultural awareness and diversity by paying tribute to the valuable contributions made by Hispanic Americans to our business, cultural, and educational communities. NOW, THEREFORE, I, Bobby G Kilgore, by the virtue of the authority vested in me as Mayor of the City of Monroe, do hereby proclaim that September 15, 2019 through October 15, 2019 as: "HISPANIC HERITAGE MONTH" in the City of Monroe celebrating Hispanic culture, traditions, and achievements. (4wo" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Monroe to be affixed this the 1 st day of October, 2019. Item No. 3. Proclamation observine National Community Plannine Month. On behalf of Mayor Kilgore, Council Member Anthony read Proclamation P-2019-18 proclaiming and observing October 2019 as "National Community Planning Month:" PROCLAMATION OBSERVING "NATIONAL COMMUNITY PLANNING MONTH" P-2019-18 WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work and live; and WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning require public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and CW WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories, and City Council Regular Meeting October 1, 2019 Page 174 WHEREAS, the American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our settlements and environment; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of planning commissions and other citizen planners who have contributed their time and expertise to the improvement of the City of Monroe; and WHEREAS, we recognize the many valuable contributions made by professional community and regional planners of the City of Monroe and extend our heartfelt thanks for the continued commitment to public service by these professionals. t` NOW, THEREFORE, I Bobby G. Kilgore, by the virtue of the authority vested in me as Mayor �r of the City of Monroe, do hereby proclaim and observe October 2019 as: "NATIONAL COMMUNITY PLANNING MONTH" and encourage the local citizenry to participate in activities that foster awareness and appreciation of Community Planning functions that shape the present and future of Monroe, Union County, North Carolina and America. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Monroe to be affixed this the 1 sc day of October, 2019. (wow Item No. 4. Proclamation observing Red Ribbon Week. On behalf of Mayor Kilgore, Mayor Pro Tem Anderson read Proclamation P-2019-08 proclaiming and observing October 23-31, 2019 as "Red Ribbon Week:" PROCLAMATION RED RIBBON WEEK P-2019-08 WHEREAS, communities across America have been plagued by the numerous problems associated with illicit drug use and those that traffic in them; and 4 WHEREAS, there is hope in winning the war on drugs, and that hope lies in education and drug demand reduction, coupled with the hard work and determination of organizations such as the Mecklenburg County Young Marines of the Marine Corps League to foster a healthy, drug -free lifestyle; and WHEREAS, governments and community leaders know that citizen support is one of the most effective tools in the effort to reduce the use of illicit drugs in our communities; and WHEREAS, the red ribbon has been chosen as a symbol commemorating the work of Enrique "Kiki" Camarena, a Drug Enforcement Administration Special Agent who was murdered in the line of duty, and represents the belief that one person can make a difference; and WHEREAS, the Red Ribbon Campaign was established by Congress in 1988 to encourage a drug - free lifestyle and involvement in drug prevention and reduction efforts; and City Council Regular Meeting October 1, 2019 Page 175 WHEREAS, October 23-31 has been designated National Red Ribbon Week, which encourages Americans to wear a red ribbon to show their support for a drug -free environment. (° NOW, THEREFORE, I, Bobby G. Kilgore, Mayor of the City of Monroe do hereby proclaim October 23-31, 2019 as: "RED RIBBON WEEK" in the City of Monroe and urge all citizens to join in this special observance. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Monroe to be affixed this the 1 st day of October, 2019. Item No. 5. Public Comment Period. There were no speakers. REGULAR AGENDA Item No. 6. Winchester Facilitv Signage (Tabled from August 20, 2019). Mayor Kilgore advised that this matter was tabled from the City Council Regular Meeting of August 20, 2019 to allow public input. He advised that public input had been received as well as petitions. Mayor Pro Tern Anderson moved to have the signage read the Winchester Recreation Complex as the citizens had requested. Council Member Jordan stated that usually for items of this nature, there was a formal document approving actions. City Attorney Shah -Khan stated that was not necessarily the case. He advised that for this particular item, there would be public input and then Council action could formally name it or reject it. City Attorney Shah -Khan advised that the City's Naming Policy did not require a Resolution of Council, only an action. Council Member Anthony stated that Council should follow the regular protocol. She stated that 4 the petitions that had been submitted contained 517 names. Council Member Anthony stated that the reason that she mentioned the number was that she wanted to emphasize how important this item was to the community because this was a historical area and the number of people voicing their opinions and concerns made this a historical vote. She expressed appreciation to the people that made their voices heard. Council Member Anthony stated that this was important because it helped to bring the community together. Council Member Holloway seconded the motion. Council Member Jordan stated that currently, the sign stated the Bazemore Center. He stated that the petitions that went out stated Winchester Center not Winchester Recreation as stated in the motion. Council Member Anthony stated that the petition read the Winchester Community Center. City Council Regular Meeting October 1, 2019 Page 176 Parks and Recreation Director Tonya Edwards advised that the sign currently read the Winchester 4 Recreation Complex. If the name change was approved by Council, she requested the exact wording so that Staff could have clear direction from Council to ensure that the signage was appropriately changed. Council Member Anthony stated that the sign would still say Winchester Complex because it named various aspects of the complex. She stated that the area that referenced the Recreation part should be the Winchester Community Center. Council Member Jordan asked with that clarification, could the motion be amended. Mayor Pro Tem Anderson amended his motion to be that the signage read the Winchester Community Center as the citizens had requested. Council Member Holloway seconded the motion. Council Member Anthony stated that one of the issues was the actual name of the building so that the City did not come to the place again with the same problem. The motion passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None For the sake of clarity, Council Member Anthony made a motion that the building be named the Winchester Community Center. She stated that this was part of the confusion before. City Attorney Shah -Khan stated that the motion that was made and amended per Council Member Jordan's request stated that wording. He stated that what he heard was that the facility would be named the Winchester Community Center. Council Member Anthony asked Mayor Pro Tem if that was his motion. Mayor Pro Tem Anderson confirmed that was correct. Council Member Anthony stated that everything was straight now as this change was for the signage and the building. Rev. Melvin Tate stated that he was happy to see the coming together of minds that had taken place. He stated that it was significant that Union County in general, and the City of Monroe in particular that all of the ethnic heritages. Rev. Tate stated that history should matter because everyone in the community helped to make Monroe the place that it was. He stated that the future was headed to a better place after witnessing the change tonight. City Council Regular Meeting October 1, 2019 Page 177 Rev. Tate stated that people had a tendency to whiteout black history. He stated that there was a movie, Hidden Figures, and one of the women who helped send the first rocket into space was from Monroe. Rev. Tate stated that the New York Times had printed an article on The 1619 Project where 20 to 35 Africans were bought and sold into slavery in Comfort, Virginia. He stated that these articles were saying that not much had changed since 1619 because Africans were still having to prove themselves. Rev. Tate stated that it was strange that immigration was a hot issue. He stated that Africans were not immigrants. Rev. Tate stated that Africans did not come here because they wanted too, they were brought here and treated with the worse inhuman kindness that had ever existed. Rev. Tate stated that Holocaust and Jewish victims' heritage was preserved and they kept their religion and their names. He stated that Africans' names and language was stripped from them. Rev. Tate stated that this was the beginning of a new year. He stated that he hoped everyone would forgive what had been done wrong, give back to the people that had been taken away from and be a better community. Rev. Tate stated that regardless of race, color, creed or religion everyone was a human being and that needed to be respected. Rev. Tate thanked Council for their service and for showing the community that Council could come together. Ms. Jackie Crawford requested that the wording on the proposed signage be read aloud. City Attorney Shah -Khan stated that he believed it would state that the facility name would be the Winchester Community Center. Ms. Crawford stated that until she could see the sign, this did not answer her question. Parks and Recreation Director Tonya Edwards stated that the current sign read: City of Monroe Winchester Recreation Complex Bazemore Community Center Ms. Edwards stated that from the action of Council tonight, what she heard was it would now read as follows: City of Monroe Winchester Recreation Complex Winchester Community Center Ms. Edwards asked if this was correct. Council Member Anthony confirmed that was correct. City Council Regular Meeting October 1, 2019 Page 178 Ms. Crawford stated that if what Ms. Edwards advised would be on the sign, then that was correct. 4 Ms. Tiffany Wilson advised that her Grandmother was born and lived in the Winchester area. Ms. Wilson stated that she was happy that Council decided to have the name as the Winchester Center. She advised that there were a lot of people from the area who was in their 60s, 70s and 80s and this area was historic to them and it should still be historic. Ms. Wilson advised that the area for blacks back in the day was doctors, lawyers and tradesmen and was the core of their community. Ms. Wilson stated that the City had historical Downtown Monroe. She asked the City to look over into the Winchester area. Ms. Wilson stated that there were not many buildings left in the area but the ones that remained were historical sites that needed to be preserved and reserved so that people do not forget the history. Ms. Wilson stated that she understood that changing the name was the first step and she was glad the name was still the same. She stated that the City needed to go one step further and make sure that younger people were educated and understand the important of the area. Ms. Wilson stated that the area had Teen Centers back in the day. She stated that at one time, the City was looking at a Teen Center for the Winchester area. Ms. Wilson challenged Council to look back into a Teen Center so that the Winchester area could be built back up to what it was in the 1920s and 1930s and get the historical value back. (400--, Mr. Haywood Tate stated that he lived in the center of the Winchester community. Mr. Hilliard stated that the Winchester community had made history from the 1920s to the 1960s. He shared his family's history of their school attendance. Mr. Tate stated that even though the building burned down, the Winchester Alumni still had an annual class reunion to commemorate the history of the school and the memories of the past. He shared the various events that were held during this reunion. Mr. Tate advised that the event was held in August and the community was invited. Mr. Tate provided Council with correspondence containing proposed wording for a plaque. He advised that the community also wanted the vote extended for two months to allow the community to have time to provide input on the proposed plaque. Mayor Kilgore advised that Staff would look into the request for the plaque. He provided the correspondence to Council Member Anthony/Winchester Neighborhood Committee Chair to be discussed at one of their upcoming meetings. Said correspondence is hereby incorporated as a part of these Minutes as "Exhibit A." Ms. Barbara McKinney echoed the comments previously made. Ms. McKinney advised that the Winchester Recreation Center used to serve as a place for the Girls Scouts to meet, sock hops, weddings, proms, receptions, USO and a black library. She stated that the building was gone but City Council Regular Meeting October 1, 2019 Page 179 the memories lived on. Ms. McKinney stated that she respected it as Winchester and thanked Council for allowing it to remain the Winchester Center. Mr. Brent Anthony asked that some type of plaque be installed to acknowledge the historic presence of the building. Mr. Anthony stated that it was more personal to him because his Great Grandfather gave the original land for the building. He stated that as he came down Lancaster Avenue and through that area, he saw plenty of plaques about the Confederate War. Mr. Anthony asked where their plaques were. Mayor Kilgore stated that as indicated to Mr. Hilliard, this would be addressed at a future date. Mr. Robert Heath, former Winchester Alumni Association President, thanked Council for not changing the name. Mr. Heath stated that this was their home, their beginning and the future for kids. Mr. Heath stated that the Alumni Association placed the Buffalo statute at Winchester in 2015 as a reminder of the school. He advised that the school burned down suspiciously in 1966 and no one ever shared who was responsible. Mr. Heath stated that this was the beginning of integration in the City of Monroe. He stated that there were very few things in the Winchester area that represented the community. Mr. Health stated that the future was no better than the past because the past was the foundation. He stated that the first black hospital, the Dr. John Sherman Massey Hospital, was located in the Quality Hill community. Mr. Heath advised that the hospital was taken away and two new homes were going to be built on this land. He stated that this was why it was important not let things of this nature happen in Winchester. Mr. Heath stated that Mr. Bazemore was very important to everyone. He suggested that to honor Mr. Bazemore, a place located within the City be chosen because Mr. Bazemore was a City Council Member who represented the entire City, not just the Winchester area. Council Member McGee stated that the Bazemore Meeting Room name would remain on the building and would not be taken off. He stated that the Bazemore Meeting Room was a part of the facility and he wanted to ensure that everyone understood that as well. Mr. Geneva Craig Clark stated that it gave her great pleasure to speak on the subject of the Winchester and Bazemore topics. Ms. Clark stated that everything she wished to address had been resolved. She shared that she had good times and memories of the Winchester Center. Ms. Clark stated that she had experienced a lot from growing up in the Winchester area. She stated that she remembered the school, the community area, the sock hop, the bonfire and the maypole. Ms. Clark stated that these were all memories that she instilled inside of her. She expressed happiness for leaving the name the Winchester Community Center. Mr. James Johnson thanked Council for keeping the name of the facility the Winchester Community Center and hearing the voices of the people. Mr. Johnson stated that he understood that there was some contention but all the minds came together and heard and supported the voice of the people. City Council Regular Meeting October 1, 2019 Page 180 Ms. Lorice Robinson stated that everything she wanted to say had been stated by previous speakers. Ms. Robinson thanked Council for leaving the name as the Winchester Community Center. Item No. 7. Senior Center Facilitv Sianaze. Council Member Keziah stated that one of the proudest things he had every done since he had been on City Council was to talk about a man that was a gentleman, a consensus builder, respected and did as much for Monroe by being on the City Council as anyone that had every served. He advised that this man was Phil Bazemore. Council Member Keziah stated that the pre-k building in Winchester was there because of Mr. Bazemore and his love for the pre-k. He stated that Mr. Bazemore's love for children was unbelievable. Council Member Keziah advised that the Old Armory Community Center located in the Quality Hill neighborhood was there because of Mr. Bazemore. Council Member Keziah advised that Mr. Bazemore was the person who came up with the Martin Luther King, Jr. Boulevard name that ran from 200 South to Dickerson Boulevard. Council Member Keziah stated that Mr. Bazemore was the City of Monroe's first member to the Board of Directors to the National League of Cities. Council Member Keziah stated that anytime the City of Monroe had a problem in Raleigh, the City (6m", sent Mr. Bazemore to work out the situation. He stated that if there was an issue in Washington, DC, the City sent Mr. Bazemore to assist with the issue because he was respected. Council Member Keziah stated that Mr. Bazemore was elected to serve on the City Council in 1981 and since that time, the growth of Monroe was phenomenal. He stated that Mr. Bazemore was there every bit of the way. Council Member Keziah stated that Mr. Bazemore had a calming effect, everyone respected and loved him. Council Member Keziah stated that the City was in the process of building a new Senior Center where The Enquirer -Journal building was located. He advised that the new Senior Center would be 20,000 sq. ft. where the current facility was 9,000 sq. ft. Council Member Keziah moved to name the new Senior Center facility the Phil Bazemore Senior Center. Council Member Anthony stated that she echoed everything Council Member Keziah said. She stated that Mr. Bazmore was a wonderful man who contributed a lot to the City of Monroe and the State of North Carolina. Council Member Anthony stated that she had the utmost respect and admiration for him. She stated that one could not rewrite history nor could one take away from one family to give to another. City Council Regular Meeting October 1, 2019 Page 181 Council Member Anthony stated that the current Senior Center was the only building in Monroe that had been named after a woman. She stated that the Fitzgerald family gave the land for the first hospital in 1921. Council Member Anthony stated that the house was moved to accommodate the building. She advised that the house later became a convalescence home. Council Member Anthony suggested that another building or a future building be named after Mr. Bazemore thereby affording him the honor and respect that he so rightfully deserved. She stated that she did not want to interrupt history. Council Member Anthony stated that she did not think it was fair to the family of Ellen Fitzgerald or to her memory. She stated that while she was in agreement that Mr. Bazemore perhaps deserved more honor and recognition, it was her hope that Council did not tamper with history and did not ignore the contributions of Ms. Fitzgerald. Council Member Anthony stated that even though the building was moving, the concept was not and the new facility name should remain the Ellen Fitzgerald Senior Center. Council Member Keziah stated that the Ellen Fitzgerald name would remain on the current building. He stated that the Ellen Fitzgerald family gave the land for the hospital and then the building was built. He reiterated that the name would stay on the building. Council Member Keziah stated that in his opinion, there was not a more deserving person to name the new Senior Center facility after than Mr. Bazemore. He stated that he had served on Council a long time and no one had been as much of a gentleman or more deserving of this recognition than Mr. Bazemore. Council Member Keziah stated that his motion stood to name the new facility the Phil Bazemore Senior Center. (4w.,e Council Member McGee stated that he was not negating that Mr. Bazemore had not given a lot to his community; however, as Council Member Anthony stated, the name of the Senior Center was the Ellen Fitzgerald Senior Center. He did not feel like the name should be changed. From a procedural standpoint, City Attorney Shah -Khan stated that because this was being done under the City's Naming Policy, before the motion was seconded and moved forward, Council had to receive some sort of public input from those in attendance. He stated that if Council wished to move forward with public input, then Council could make a motion and then continue to discuss it. Council Member Holloway asked if the motion needed to be seconded. City Attorney Shah -Khan suggested that the motion be remade after the conclusion of the public input. Council Member Keziah stated that public input on the Winchester Facility Signage was done differently. City Attorney Shah -Khan stated that the public input had been received at the September 17, 2019 City Council Regular Meeting and additional public input was received tonight. He stated that this was an entirely new set of public input and that was why it was different from the prior item. City Council Regular Meeting October 1, 2019 Page 182 Ms. Doris Wheeler suggested that the new Senior Center continue to be called the Ellen Fitzgerald Senior Center. Ms. Wheeler stated that she did not see a reason to change the name just because a new building to house the Senior Center was being built. Ms. Patricia Polund thanked Council Members Anthony and McGee for their input. Ms. Polund stated that when she heard that the new Senior Center was going to be renamed, it caused her some concern because she could not think of another example where a woman who played a very defining part of the City of Monroe's history had been publicly honored. Ms. Polund stated that in renaming the Senior Center, the name of Ellen Fitzgerald would fade from the collective memory of the local residents and the single honor to local women's history would disappear. Ms. Polund stated that she had nothing against the fine name and reputation of Phil Bazemore. She stated that there was a street renamed for him that was beside the Winchester Community Center. Ms. Polund felt that something additional could be found to honor Mr. Bazemore whereas she was very hard pressed to know what else could bear Ellen Fitzgerald's name. Ms. Polund advised that if the current Senior Center building was sold, it would become something else. She stated that while a plaque could be placed at the site, she did not feel that anyone would go by a privately -owned building to see a plaque. Ms. Pollock stated that having the name did give people pause to question who Ellen Fitzgerald was and why a building was named after her. She stated that the fact that it was no longer going to be on the Fitzgerald land was neither here nor there. Ms. Polund stated that the hospital that Ms. Fitzgerald stipulated be built by the City and ran by the City was no longer there either and no one minded that. Ms. Polund felt that if Council wanted to do something further for Ellen Fitzgerald, perhaps an option would be to explore the North Carolina State Highway Historical Marker Program. She felt that the name needed to stay with the Senior Center wherever it went. Ms. Polund stated that there was one significant thing in the history of the hospital. She stated that the State Historical Marker Program required that it be a significant piece of history for the state. Ms. Polund advised that this would require some research to ensure that it was true that in 1953 when Union Memorial Hospital opened, the Ellen Fitzgerald Hospital became a long-term facility for critically ill patients. She advised that it had been said that this was the first long-term care hospital in either North Carolina or South Carolina. Ms. Polund stated that this was a significant first that might warrant a highway marker being placed in that area. She restated that she would like to see the Senior Center continued to be named Ellen Fitzgerald wherever it was located. Mr. Robert Yanacsek stated that the people present tonight spoke about preserving history in their neighborhoods. Mr. Yanacsek stated that it was vitally important that history be preserved. At the minimum, he requested that Council table this matter to the December 3, 2019 City Council Regular Meeting to allow more input to be received from the community. (W Ms. Michele King stated that she had only been in Monroe for four years and she was still learning the history of the area and understanding why changes were proposed by Council to the public. City Council Regular Meeting October 1, 2019 Page 183 Ms. King stated that she did not often understand the intent or the motives behind the changes. However, she stated that it would be a grave mistake to change the name of the Ellen Fitzgerald Center. She stated that she did not know Mr. Bazemore and heard that he was a wonderful friend of Council Member Keziah. Council Member Keziah stated that Mr. Bazemore was a friend of everybody. Ms. King stated that certainly there would be another project that was coming up in Monroe that could be named after Mr. Bazemore. She stated that Council did not need to dismiss that. Ms. King stated that Council Member Anthony was correct in her statement that this was a female who should be recognized along with Christina Darden and a lot of other females. She stated that to take this away or to dismiss that was a fault and sent Monroe back another 40 years. Ms. King stated that she was not going to stand before Council and let this happen. She stated that she did not feel the matter needed to be tabled but rather a motion needed to be made that the name of the new structure for the Senior Center would remain the Ellen Fitzgerald Senior Center. Ms. Margaret Desio stated that she had been a resident of Monroe her entire life. Ms. Desio stated that she knew when the houses were on the site, when it became a long-term care facility and then a senior citizens center. Ms. Desio stated that the Ellen Fitzgerald name was associated with the site. She stated that it was where Ms. Fitzgerald gave the land, she moved the houses and she came to have the hospital built. Ms. Desio stated that Ellen Fitzgerald was not associated with the Senior Center. She stated that (40"e Ellen Fitzgerald was associated with the corner of Morrow Street and Hayne Street. Ms. Desio stated that the building should be there and it should be named the Ellen Fitzgerald Building. She stated that the City owned the building, it was not going to be sold and whatever else the building was used for would retain the name Ellen Fitzgerald. Ms. Desio reiterated that Ellen Fitzgerald was associated with the site not with a senior citizen center. She stated that she was all for naming the new Senior Center after Mr. Bazemore who was a fine man. Mr. Haywood Hilliard stated that when he moved to Monroe, he was told the site was the Ellen Fitzgerald and he had to learn about it. He stated that he did not remember the hospital but he knew that it had been the Ellen Fitzgerald Senior Center which had provided a lot of activities for the senior citizens of Monroe. Mr. Hilliard stated that it was 1920 before any woman could vote in the United States of America. He advised that the women had to go out and protest in the streets just like what was done in the Civil Rights Movement. Mr. Hilliard stated that changing the name did not make sense. Council Member Keziah restated his motion to name the new Senior Center the Phil Bazemore Senior Center. Council Member Holloway seconded the motion. Council Member Holloway stated that he agreed with the comments of Ms. Desio. He stated that everyone that knew the history knew that the Fitzgerald family had the property. Council Member City Council Regular Meeting October 1, 2019 Page 184 Holloway stated the site was what was being preserved. He stated that a Senior Center could be built anywhere. Council Member Holloway stated that the Fitzgerald property was fixed right where it was and that was where Ellen Fitzgerald's legacy needed to be preserved and tribute paid to a family that gave such a nice gift to the City of Monroe and the citizens. Council Member Anthony stated that one of the speakers had a suggestion that the matter be tabled to allow for more community input. She asked if this suggestion was a possibility. Council Member Keziah stated that his motion to name the new Senior Center the Phil Bazemore Senior Center stood. Council Member Anthony stated that a vote could be taken but she felt it was always important to hear from the citizens because Council represented the entire citizenship of Monroe. Mayor Kilgore asked Council Member Keziah if he wanted to table the matter to the December 3, 2019 City Council Regular Meeting to receive additional public input. Council Member Keziah stated no. Ms. Cassandra Carelock asked Council Member Keziah why he was afraid to bring the request to the community. Ms. Carelock asked why this matter could not be tabled to allow the public provide input. (46W, Council Member Keziah stated that Mr. Bazemore was a fine man and deserved everything that he had previously mentioned. Ms. Carelock stated that she understood Mr. Bazmore was a fine mane but she stated that Ms. Fitzgerald was a fine woman. Council Member Keziah agreed that Ms. Fitzgerald was a fine woman. Ms. Carelock reiterated her request that the matter be continued to allow public input. Ms. King stated that she was not changing her mind about her previous comments and proposal. However, she asked Council Member Holloway and Council Member Keziah to publicly state that the site of the current Ellen Fitzgerald Senior Center would remain an Ellen Fitzgerald Center or property. Council Member Keziah confirmed yes. Ms. King asked Council what was going in the property. Council Member Keziah stated that it would be something City -oriented and would be listed as 4 the Ellen Fitzgerald Center. City Council Regular Meeting October 1, 2019 Page 185 Council Member Jordan asked City Attorney Shah -Khan if the present Council could commit the actions of future Councils. He asked if future Councils decided that they wanted to do something different with the Ellen Fitzgerald site, would they be allowed to do that. City Attorney Shah -Khan stated that Council would have what the actions taken by precedent by the current Council. He advised that a future Council could choose to act in accordance with the Naming Policy and they would be apprised at that time that a discussion had been held and a discussion was provided by the members of where they were. City Attorney Shah -Khan stated that future Councils could decide to do something; however, they could decide to keep things the same. Council Member Jordan stated that was what he was asking. He stated that it was sounding like this Council could commit the actions of future Councils and he knew that was not correct and he wanted the City Attorney to state that to the public. City Attorney Shah -Khan stated that one other thing was that Staff had not looked at was if any restrictions were placed on the land at the time. He advised Council Member Jordan his comments were correct. Council Member Keziah stated that as mentioned by Ms. Desio, the land was given for a hospital. He stated that Ms. Fitzgerald was definitely important. Council Member Keziah stated that the name was going to stay on the current building which was on the correct site. He stated that Mr. Bazemore was the first African -American Mayor and everything he did was done in a class manner. Council Member Keziah stated that he thought that naming the new Senior Center facility after Phil Bazemore was an honor because he was a gentleman in every sense of the way. He stated that over half of the people present at the meeting were present for Mr. Bazemore. Council Member Anthony stated that for clarification purposes, a lot of the people were here because there was an issue. She stated that just because they were present did not mean that they were here for naming the new Senior Center after Mr. Bazemore. Council Member Anthony stated that unless the members in attendance were going to be polled individually, Council Member Keziah did not know why they were present. Ms. Doris Massey stated that she was told that a room at the new Senior Center would be named in honor of Mr. Bazemore and she came for the room naming not for the Senior Center name to be changed. Council Member Anthony stated that there were folks here for Mr. Bazemore but everyone had a different understanding of what was being done in honor of Mr. Bazemore. Ms. Tiffany Wilson stated that she was a woman, believed in women's history, was an African - American and believed in African -American history. She stated that with as many buildings that ,► were located with the City, only one building had been named after a woman. Ms. Wilson stated that a recommendation had now been made to rename a facility to honor Phil Bazemore and in the City Council Regular Meeting October 1, 2019 Page 186 same token, take away the only facility named after a female. Ms. Wilson stated that this type of action was a stab in the face. She questioned if Mr. Bazemore would be agreeable to taking away Ms. Fitzgerald's name and renaming the Senior Center after himself. Ms. Wilson stated that she did not feel anyone was saying do not name a building after Mr. Bazemore. Rather, she felt that the City had plenty of future buildings that could be named after Mr. Bazemore and allow him to be honored in the way he should be honored. Ms. Wilson stated that the Senior Center was known as the Ellen Fitzgerald Senior Center. She stated that if there was an empty building with a name on it, no one was going to look up the history. Ms. Wilson stated that there was value in the women's history. She stated that there was one female on Council. Ms. Wilson stated that Council Member Keziah had stated that Mr. Bazemore was an excellent gentleman and she was saying Ms. Fitzgerald was an excellent woman. She stated that when looking at the history, it was stepping stones/building blocks. Ms. Wilson again suggested that the matter be tabled to let the community decide if they wanted to name the whole building or a room after Mr. Bazemore. She stated that the community needed to know what was going on and they needed to have their voice. Mayor Kilgore stated that he was hearing a lot from both sides. He stated that whatever Council did tonight needed to be done right. Mayor Kilgore stated that he was ready to vote if that was the pleasure of Council or was agreeable to postponing the matter to December. Council Member Keziah stated that this was embarrassing to Mr. Bazemore because nothing was being taken away from Ms. Fitzgerald. He stated that her name would still be on the land that she gave the City. Council Member Keziah stated that if the Council wished to table this matter to December 3, 2019, he did not have a problem with it but he felt that this was an embarrassment. Council Member Keziah moved to table this matter to the December 3, 2019 City Council Regular Meeting to allow further input from the public. Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None CONSENT AGENDA Written background information was provided in advance in the Council Agenda Packet for each item on the Consent Agenda. One motion and vote was taken, which included approval of all items on the Consent Agenda. Item No. 8. Asphalt Pavine Prouram for 2019-2020. Engineering Director Jim Loyd advised by memorandum that on September 11, 2019, Staff received the following sealed bids for the 2019-2020 Asphalt Paving Program: City Council Regular Meeting October 1, 2019 Page 187 Contractor I Bid Amount I DBE % Comment Lynches River Contracting, Inc. $1,144,083.80 10.03% Recommend Award �r Blythe Construction, Inc. $1,370,058.00 10.0% Red Clay Industries $1,740,623.75 10% Mr. Loyd advised that the low bid was submitted by Lynches River Contracting, Inc. in the amount of $1,144,083.80. He advised that the engineer's estimate for the project was $1,295,143. Mr. Loyd advised that a contingency of $50,000 was recommended to cover possible Change Orders during the course of the work. He advised that the construction inspection, quality assurance testing and project oversight would be provided by the Engineering Staff and On -Spec Engineering, PC. Mr. Loyd advised that the 2019-2020 Asphalt Paving Program included a ten percent goal for minority business participation which was exceeded by the low bidder. He advised that the contract stipulated the construction period to begin upon the Notice to Proceed and ending on June 15, 2020, with liquidated damages occurring at a rate of $500 per day thereafter. Mr. Loyd advised that the streets to be resurfaced along with a brief description of the planned improvements included: Circle Drive (Franklin Street to Sunset Drive) — reclamation with cement and overlay (0.48 miles); Creekridge Drive (Morgan Mill Road to first cul-de-sac) — reclamation with cement and overlay (0.40 miles); Country Villa Drive (Fowler Secrest Road to End) — reclamation with cement and overlay (0.16 miles); Heath Street (Miller Street to End) — (400, reclamation with cement and overlay (0.10 miles); Meadow Street (Skyway Drive to Miller Street) — reclamation with cement and overlay (0.15 miles); Phifer Street (Skyway Drive to Concord Ave) — reclamation with cement and overlay (0.33 miles); Priceton Drive (James Hamilton Road to End) — reclamation with cement and overlay (0.24 miles); Secrest Avenue (US 74 to Railroad tracks) — Mill, full depth patch and overlay (0.40 miles); Secrest Short Cut Road (US 74 to Concord Avenue) — Mill, full depth patch and overlay (0.46 miles); Windsor Street (Church Street to Maurice Street) — Mill, full depth patch and overlay (0.19 miles); and, Windsor Street (McCauley Street to Morgan Mill Road) — Mill, full depth patch and overlay (0.19 miles). Mr. Loyd advised that Staff presented this matter to the Public Enterprise Committee on June 18, 2019. Mr. Loyd advised that it was the recommendation of the Public Enterprise Committee and Staff that Council award the 2019-2020 Asphalt Paving Program to Lynches River Contracting, Inc. in the amount of $1,144,083.80, approve a contingency amount of $50,000 requested to cover possible Change Orders during the course of the work and authorize the City Manager to sign the contract and any future Change Orders within the contingency funds related to this project. He advised that sufficient funds were budgeted. A. Award of Contract to Lvnches River ContractinE, Inc. Council Member Anthony moved to award the 2019-2020 Asphalt Paving Program to Lynches River Contracting, Inc. in the amount of $1,144,083.80. Council Member McGee seconded the motion, which passed unanimously with the following votes: City Council Regular Meeting October 1, 2019 Page 188 AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None B. Contineencv Allowance. Council Member Anthony moved to approve a contingency amount of $50,000 requested to cover possible Change Orders during the course of the work for the 2019- 2020 Asphalt Paving Program. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None C. City Manaeer to Execute Documents. Council Member Anthony moved to authorize the City Manager to execute any and all necessary documents including the contract and Change Orders for the 2019-2020 Asphalt Paving Program. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 9. Assignment of Unassigned Fund Balance. Finance Director Lisa Strickland advised by memorandum that Council might formally assign the General Fund's Fund Balance in excess of the 25% Policy to desired projects. Ms. Strickland advised that the Finance Department had calculated a total estimated Fund Balance as of June 30, 2019 in the amount of $32,939,640. She advised that this total Fund Balance was divided into four categories as follows: non -spendable - $856,113; restricted - $8,371,354; assigned - $15,543,459; and, unassigned - $8,168,714. Ms. Strickland advised that the assigned Fund Balance included a reserve in the amount of $10,681,100 as per the City's Fund Balance Reserve Policy. She advised that the 25% required reserve per the City Policy was based on the City's adopted Budget less one-time federal and state grants. Ms. Strickland advised that the required reserve based on the Fiscal Year 2020 Budget was calculated as follows: General Fund Expenditures $44,152,535 Fiscal Year 2020 Adopted Budget Federal and State Grants I Net Expenditures ($1,428,135) $42,724,400 X 25% $10,681,100 Including activity that had occurred from July 1 through August 20, 2019, Ms. Strickland advised that the balance of assigned money that had been formally set aside totaled $639,652. She advised that this was divided as follows: Airport grant acceptance — $89,652; Airport operating subsidy to defray costs in future years — $250,000; and, street resurfacing subsidy to defray costs in future years — $300,000. City Council Regular Meeting October 1, 2019 Page 189 Ms. Strickland advised that the preliminary Unassigned Fund Balance as of August 30, 2019 was $7,994,777 which included activity in Fiscal Year 2020. Ms. Strickland advised that Staff presented this matter to the General Services Committee on September 12, 2019. Ms. Strickland advised that it was the recommendation of the General Services Committee that Council approve the formal assignment of $3,000,000 of the Unassigned Fund Balance for projects Downtown including the resurfacing the parking lot on Church Street by the railroad depot (anticipated cost share with Union County), creation of a parking lot on N Charlotte Avenue between the Senior Center and City Hall and design of the one-way road conversion. Council Member Anthony moved to approve the formal assignment of $3,000,000 of the Unassigned Fund Balance for projects Downtown including the resurfacing the parking lot on Church Street by the railroad depot (anticipated cost share with Union County), creation of a parking lot on N. Charlotte Avenue between the Senior Center and City Hall and design of the one-way road conversion. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None Item No. 10. Minutes and Reports. A. Disbursement of Fiscal Year 2019-2020 Citv Council Discretionary Funds. 1) Mavor Pro Tem Gary Anderson. City Clerk Bridgette Robinson advised by memorandum that Staff had received a request from Mayor Pro Tem Gary Anderson for disbursement of City Council Discretionary Funds to the HELP Pregnancy Center in the amount of $175. Disbursements for Mayor Pro Tem Anderson follow: Date Recipient 07/01/2019 Discretionary Allocation FY 2019-2020 07/02/2019 Ground 40 07/08/2019 Christian Family Care Home 07/08/2019 Have a Heart Foundation of Union County 07/19/2019 Center for Human Potential 07/23/2019 Community Shelter of Union County 08/05/2019 Monroe Rotary 08/05/2019 Monroe Athletic Foundation 08/28/2019 Union County Playmakers 09/05/2019 Monroe Civitan Club 09/29/2019 HELP Pregnancy Center Fiscal Impact Amount I Balance - -- T $3,000 $500 $2,500 $300 $2,200 $100 $2,100 $150 $1,950 $600 $1,350 $150 $1,200 $150 $1,050 $500 $550 $100 $450 $175 $275 As this item was for informational purposes only, no action was required from Council. City Council Regular Meeting October 1, 2019 Page 190 19 2) Council Member Surluta Anthonv. City Clerk Bridgette Robinson advised by memorandum that Staff had received a request from Council Member Surluta Anthony for disbursement of City Council Discretionary Funds to Heart for Monroe in the amount of $145. Disbursements for Council Member Anthony follow: Date Recipient 07/01/2019 Discretionary Allocation Fiscal Year 2019-2020 07/02/2019 Community Health Services of Union County, Inc. 07/02/2019 Monroe High School Athletic Foundation 07/02/2019 Rotary Club of Monroe 09/05/2019 Winchester Alumni Association 09/05/2019 Union County Branch NAACP 09/18/2019 Heart for Monroe Fiscal Impact Amount Balance $3,000 $1,000 $2,000 $300 $1,700 $1,000 $700 $375 $325 $30 $295 $145 1 $150 As this item was for informational purposes only, no action was required from Council. 3) Mavor Bobbv Kilgore. City Clerk Bridgette Robinson advised by memorandum that Staff had received a request from Mayor Bobby Kilgore for disbursement of City Council Discretionary Funds to the Union County Chamber of Commerce in the amount of $22. Disbursements for Mayor Kilgore follow: Date Recipient Fiscal Impact _ Amount Balance 07/07/2019 Discretionary Allocation FY 2019-2020 $3,000 08/29/2019 Ground 40 $200 $2,800 09/09/2019 Bridge to Recovery $200 $2,600 09/13/2019 Union County Chamber of Commerce $22 $2,578 As this item was for informational purposes only, no action was required from Council. 4) Council Member Franco McGee. City Clerk Bridgette Robinson advised by memorandum that Staff had received a request from Council Member Franco McGee for disbursement of City 4W Council Discretionary Funds to Community Events Foundation, Inc. in the amount of $500. Disbursements for Council Member McGee follow: Date Recipient Fiscal Impact _ Amount I Balance 07/01/2019 Discretionary Allocation FY 2019-2020 T $3,000 07/02/2019 ShotCallers Nation Basketball Organization $500 $2,500 09/05/2019 Heart for Monroe $250 $2,250 09/13/2019 Community Events Foundation, Inc. $500 $1,750 As this item was for informational purposes only, no action was required from Council. City Council Regular Meeting October 1, 2019 Page 191 B. Financial Reuorts for September 2019. Financial Reports for September 2019 were received as information by Council. C. Minutes of Charlotte -Monroe Executive Airport Commission Meeting of August 12, 2019. Minutes of the Charlotte -Monroe Executive Airport Commission Meeting of August 12, 2019 were received as information by Council. D. Minutes of Historic District Commission Meeting of August 12, 2019. Minutes of the Historic District Commission Meeting of August 12, 2019 were received as information by Council. E. Minutes of Monroe Tourism Development Authority Meeting of August 8, 2019. Minutes of the Monroe Tourism Development Authority Meeting of August 8, 2019 were received as information by Council. F. Minutes of Public Safetv Committee Meeting of August 19, 2019. Minutes of the Public Safety Committee Meeting of August 19, 2019 were received as information by Council. G. Summary of Contracts Awarded, Change Orders Approved and City Manager's Settlement of Claims. City Manager E.L. Faison reported by memorandum the award of contracts pursuant to Ordinance 0-2001-17, change orders approved pursuant to Resolution R-2000-76 and the settlement of claims pursuant to Ordinance 0-2018-50: Date Name Purpose Fiscal Impact Fund Amount 08/12/2019 Alison Fence Co., Preventative maintenance on Airport *$821 Inc. gate 08/12/2019 Aeroshell Aerobatic Warbirds Over Monroe I Administration $16,000 Team 08/12/2019 Blended Ideas Group Provide Static billboard and Downtown $6,300 two billboard extensions for Parks and Recreation and Downtown 08/12/2019 ESP Associates, Inc. Stormwater Drainage Request Engineering $39,800 Tracking and Ranking System I 08/12/2019 ESP Associates, Inc. On -call engineering services Engineering $30,000 for stormwater projects 08/12/2019 Lawrence Associates On -call surveying service for Engineering $20,000 stormwater projects 08/15/2019 American Rewinding Service two motors and gear Airport *$400 of NC boxes I 08/19/2019 Cox Door Company Perform roll -up door repairs as Fire *$4,999 necessary at all City Fire Station facilities 08/19/2019 American Legal Creation of list of City Legal *$1,000 Offenses Punishable (, Criminally 08/19/2019 United Rentals Provide competent person Water $3,375 trench excavation training for Resources City Council Regular Meeting October 1, 2019 Page 192 Date Name Purpose Fiscal Impact Fund Amount City employees at a rate of a $135 per employee 08/21/2019 Wind River Cleaning out wash pits at Parks I Parks and *$3,200 Environmental, LLC and Recreation facilities Recreation I 08/21/2019 Stallings Perform service and repair Fire *$3,500 Refrigeration work as needed on ice machines at all City Fire facilities for FY20 08/21/2019 Holloways Music Provide repairs and/or Parks and *$2,000 Center replacements of the sound Recreation systems at MAFC 08/1/019 Mc2 Engineering Annual Storm Water BMP inspection on system at Fire Fire *$525 Station #4 08/21/2019 The Sports Flooring Screening, cleaning and apply Parks and *$2,162 Group two coats of finish to MCC Recreation Ballroom floors 08/21/2019 Resolve Professional engineering Water *$1,400 Environmental services for soil assessment in Resources Services connection with E. Franklin Street Water Main Replacement Project 08/21/2019 Wood Duck Farms Petting zoo at special events — Parks and *$1,700 dba Why Not Halloween Happenings and Recreation American Ark Christmas Tree lighting 08/22/2019 Roger Melton Painting the Meeting Room Parks and *$850 Painting and Kitchen at MAFC Recreation I 08/22/2019 Bullington Repair damaged guardrail on Engineering *$2,600 Construction Hasty Street 08/23/2019 Two Way Radio of Perform emergency lighting Fire *$4,999 Carolinas, Inc. and radio repairs as necessary to all City Fire apparatus 08/23/2019 Minerva Bunker Inspection and repair of PPE Fire *$3,000 Gear Cleaners turnout gear I 08/23/2019 Alfred Benesch & Provide design and bid Parks and $17,725 Company documents for the construction Recreation of Phase 1-A of the Belk Tonawanda Master Plan 08/23/2019 ILS Technical Provide services for the Airport $16,740 Services, Inc. localizer, glideslope, instrument landing system and transmitter receivers 08/23/2019 Custom Woodworks Replacement cabinets and Parks and $7,205 and Laminate counters in the Meeting Room Recreation Counter Tops at the MAFC 08/23/2019 Airboss, Inc. Warbirds Over Monroe Administration *$3,500 08/23/2019 Party Reflections Warbirds Over Monroe Administration $8,961 08/23/2019 Dun -Right Services, Spring 2019 Sanitary Sewer Water $21,357 . Inc. Manhole Rehabilitation Resources [CO #1] City Council Regular Meeting October 1, 2019 Page 193 Date Name Purpose Fiscal Impact Fund Amount 08/23/2019 A -Plus Power I Power washing services Parks and *$500 Washing at the MCC Ballroom Recreation 08/23/2019 Meyer Entertainment Provide entertainment at MCC Parks and *$1,400 Group for the Member/Guest Golf Recreation Tournament social 08/23/2019 I National Warplane I Warbirds Over Monroe Museum 08/23/2019 I LaBella Associates, Inc. 08/27/2019 Clemens Kuhlig 18171119 ( Blue Phoenix 08/28/2019 Superion I 08/29/2019 I Certified Collision Services 08/29/2019 Partners Lawn & Landscaping, Inc. 08/29/2019 Itron, Inc. Border States 08/29/2019 MESA Technical Associates, Inc. 08/29/2019 I Thinking Hats Technologies, LLC 08/29/2019 Municipal Emergency Services 4 ! 08/29/2019 Thinking Hats Technologies, LLC 08/29/2019 Commemorative Air Force — TORA Bomb Squad 08/29/2019 Community Health Services of Union County, Inc. 08/29/2019 Herc Rentals, Inc. i 09/03/2019 I Rose Chauffeured Administration 1 *$1,900 Concord Avenue Planning and Environmental Testing — Development Beautification Project Warbirds Over Monroe I Administration Provide tent, table, and chairs Human for Employee Appreciation Resources Celebration Meter reading software mod Finance upgrade Collision repair of COM Human vehicles I Resources Provide trash and debris clean- Engineering up on various streets once a month Meter reading software Finance upgrade from MCRS to FCS I Replacement of battery bank at Energy Services Camp Sutton and Goldmine Substation Engineering and consulting Energy Services services for GIS Perform annual air breathing Fire compressor services to include filter and oil change; provide a pre and post air sample at the time of service followed by quarterly air sampling to ensure Grade D air quality Engineering and consulting Energy Services services to complete and process map changes (GIS) Warbirds Over Monroe I Administration Provide and administer flu Human vaccine to COM employees Resources Deliver and pick up 32 foot x Airport 32 inch wide scissor lift to repair Hangar # 1 Door Charter bus service for MAFC Parks and Senior trip to Cherokee on Recreation 9/9/19 City Council Regular Meeting October 1, 2019 Page 194 *$600 *$2,000 *$814 *$2,160 $15,000 $26,400 *$3,600 $13,455 $45,120 $9,500 $40,000 $11,000 $6,000 *$612 *$1,691 Date I Name 09/03/2019 I Creative Food Concepts 09/03/2019 Lynches River Contracting, Inc. [CO #3 Purpose Perform catering as needed at all COM facilities 2018 — 2019 Asphalt Paving Program Fiscal Impact Fund Amount Finance *$4,999 Engineering 1 $23,681 *Approved by Department Director Total $434,681 There were no settlement claims of claims. This item was for informational purposes only; therefore, no action was required from Council. Item No. 11. Natural Gas Line Extension to Edwards Wood Proiects Proiect. Energy Services Director David Lucore advised by memorandum that Edwards Wood Products, Inc., the City of Monroe and Union County have agreed to a Memorandum of Understanding (MOU) for the construction of pipeline facilities to serve two Edwards Wood Products, Inc. properties. Mr. Lucore advised that Staff had completed the design plans and specifications for the construction of 9,600 ft. of six-inch polyethylene pipe and 33,000 ft. of four -inch polyethylene pipe. He advised that the project was publically advertised on August 5, 2019 and bids were received on August 30, 2019. Mr. Lucore advised that Staff contacted 23 contractors, six contractors obtained bid packages through public advertisement and four construction advertising networks obtained bid packages for advertisement. Mr. Lucore advised that bids included all labor and equipment to install the pipelines facilities and the contractor must be qualified to meet all permitting and regulatory compliance requirements. He advised that the bids included the requirements for retainage, bid deposit, payment bond and performance bond. Mr. Lucore advised that bids were received from six qualified contractors. He advised that Ertel Construction was the low bid at $1,426,722. Mr. Lucore advised that the bid amount by Ertel Construction plus the estimated budget for materials was $1,628,898.33. He advised that the total budget for the project was $1,255,909.71. Mr. Lucore advised that the City included system improvements in the pipeline design to allow for greater service capability in the Town of Marshville with a total amount of $177,838.67. Mr. Lucore advised that Staff presented this matter to the Public Enterprise Committee on September 17, 2019. Mr. Lucore advised that it was the recommendation of the Public Enterprise Committee and Staff that Council award the construction contract to Ertel Construction in the amount of $1,426,722, adopt a Capital Project Budget Ordinance in the amount of $249,150 to be added to Project NG1903 and authorize the City Manager to execute any and all necessary documents. He advised that funds were available in the Natural Gas Fund Balance. A. Award of Construction Contract to Ertel Construction. Council Member Anthony moved to award the construction contract for the Natural Gas Line Extension to Edwards Wood Products City Council Regular Meeting October 1, 2019 Page 195 Project to Ertel Construction in the amount of $1,426,722. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None B. Capital Project Budget Ordinance. Council Member Anthony moved to adopt Capital Project Budget Ordinance BO-2019-18: CAPITAL PROJECT BUDGET ORDINANCE NATURAL GAS LINE EXTENSION TO EDWARDS WOOD PRODUCTS, INC. PROJECT BO-2019-18 WHEREAS, City of Monroe, North Carolina (the "City") has been approached by Edwards Wood Products, Inc. of Marshville, NC ( the "Customer" ) concerning extending natural gas service to customers facilities in Marshville and Eastern Union County; and, WHEREAS, it has been determined that net revenues from sale of natural gas to the Customer's facilities and the contribution -in -aid along with future growth in the Town of Marshville will recover the construction cost for the line extensions within eight years; and, NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Monroe transfers the following to capital project NG1903 for construction of natural gas lines to serve the Customer's facilities in Marshville and Eastern Union County. Natural Gas Fund: Revenue: Appropriation of Fund Balance $249,150 Expense: Transfer to Capital Project Fund $249,150 Natural Gas Capital Project Fund: Revenue: Transfer from Natural Gas Fund $249,150 Expense: Project Costs $249,150 Adopted this 1 st day of October, 2019. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None C. Citv Manager to Execute Documents. Council Member Anthony moved to authorize the City Manager to execute any and all necessary documents with regard to the construction contract City Council Regular Meeting October 1, 2019 Page 196 for the Natural Gas Line Extension to Edwards Wood Products Project. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None REGULAR AGENDA Item No. 12. Annexation and Zoning Text Amendment Request for 11.25 Acres Located on Airport Road to be Rezoned from Union Countv Light Industrial to General Industrial. A. Public Hearing. Mayor Kilgore opened this duly advertised public hearing. Senior Planner Doug Britt advised that this was a request by Greiner Bio-One to annex 11.25 acres located on Airport Road into their existing facility. Mr. Britt advised that the property had already been purchased. Mr. Britt advised that all the properties to the south were zoned General Industrial (GI), properties to the west were zoned Residential Indian Trail, properties to the north were Light Industrial (LI) and R-20 Union County and properties to the east were GI. Mr. Britt advised that Staff and the applicant were requesting that the property be brought in as GI and to match their existing zoning district. There being no other speakers, Mayor Kilgore closed the public hearing. B. Annexation Action — Petition Meets Requirements of North Carolina General Statute 160A-31. Council Member Anthony moved that the Petition met the requirements of North Carolina General Statute 160A-31. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, (, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None C. Annexation Action — Ordinance to Extend Corporate Limits. Council Member Anthony moved to adopt Ordinance 0-2019-46: ORDINANCE TO EXTEND CORPORATE LIMITS OF CITY OF MONROE, NORTH CAROLINA 0-2019-46 WHEREAS, the City Council has been petitioned under G.S. 160A-31 to annex the area described below; and City Council Regular Meeting October 1, 2019 Page 197 WHEREAS, the City Council has by resolution directed the City Clerk to investigate the sufficiency of the petition; and WHEREAS, the City Clerk has certified the sufficiency of the petition and a public hearing on the question of this annexation was held at the City Hall Council Chambers at 6:00 p.m. on October 1, 2019, after due notice by publication on September 21, 2019 and September 28, 2019; and WHEREAS, the City Council finds that the petition meets the requirements of G.S. 160A-31; and WHEREAS, the City Council further finds that the petition has been signed by all the owners of real property in the area who are required by law to sign; and WHEREAS, the City Council further finds that the petition is otherwise valid, and that the public health, safety and welfare of the City of Monroe and of the area proposed for annexation will be best served by annexing the area described. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Monroe, North Carolina that: Section 1. By virtue of the authority granted by G.S. 160A-31, the following described territory is hereby annexed and made part of the City of Monroe as of October 1, 2019: ANNEXATION DESCRIPTION ANNEXATION DESCRIPTION OF 11.25 ACRES THE PROPERTY OF GREINER BIO-ONE NORTH AMERICA, INC BEING THE EASTERN PORTION OF TAX PARCEL 09-369-007G BEGINNING at an existing iron having North Carolina State Plane Grid Coordinates in survey feet of North: 466,806.7022, East: 1,513,508.8725 (NAD 83-2011), said iron being a corner of now or formerly the Greiner Bio-One North America, Inc. property recorded in Record Book 7394, Page 381 in the Union County Register of Deeds, and said iron being a common corner with now or formerly CADE Capitol Investments, LLC property recorded in Record Book 6429, Page 652 in the Union County Register of Deeds and said iron being on the line of now or formerly the Michael L. Helms and Joe P. McCollum, Jr., Trustees of the Helms Children GST Irrevocable Trust FBO Michael L. Helms UAD 03- 31-06 and Michael L. Helms and Joe P. McCollum, Jr., Trustees for the Helms Children's GST Irrevocable Trust FBO Teresa Nan Helms UAD 03-31-06 (hereinafter called Trust) property recorded in Record Book 6256, Page 647 in the Union County Register of Deeds and on the existing City limits line of the City of Monroe recorded in Record Book 765, Page 797 in the Union County Register of Deeds; thence with the said City limits and with the said Cade Capital Investments, LLC property S 71 ° 21' 13" W, 664.79 feet to an iron found, said iron being a common corner with now or formerly the City of Monroe property recorded in Record Book 748, Page 857 in the Union County Register of Deeds; thence continuing with the existing City limits and the said City of Monroe property N 57' 57' 2 1 " W, 123.47 feet to a computed point, said point being the common corner with now or formerly the Greiner Bio-One North America, Inc. property recorded in Record Book 5367, Page 554 in the Union County Register of Deeds; thence continuing with the existing City limits and the said Greiner Bio-One North America, Inc. property N 57' 57' 2 1 " W, passing an iron at 10.00 feet, for a total distance of 683.51 feet to an iron found, said iron being on the line of now or formerly the Cornerstone Property Owners Association of Union County, Inc. property recorded in Record Book 1688, Page 810 in the Union County Register of Deeds and on the Town limits of the Town of Indian Trail recorded in Record Book 1452, City Council Regular Meeting October 1, 2019 Page 198 Page 458 in the Union County Register of Deeds;thence leaving the existing City limits of the City of Monroe and with the Town limits of the Town of Indian Trail and the said Cornerstone Property Owners Association of Union County, Inc. property N 61° 54' 43" E, 698.28 feet to an iron found, said iron being a common corner of now or formerly the South Piedmont Community College property recorded in Record Book 3485,Page 389 in the Union County Register of Deeds,and common corner of now or formerly the said Trust property; thence leaving the Town limits of the Town of Indian Trail and with the said Trust property S 52°02' 38"E,885.09 feet to the POINT AND PLACE OF BEGINNING, and containing 11.25 acres more or less as shown an annexation plat titled Annexation Boundary for The City of Monroe Property of: Greiner Bio-One North America, Inc. surveyed by Lawrence Associates, dated August 6, 2019 and last revised September 9, 2019. Said annexation plat is recorded in Plat Cabinet P , File 88 in the Union County Register of Deeds. Section 2. Upon and after October 1,2019,the above described territory and its citizens and property shall be subject to all debts,laws,ordinances and regulations in force in the City of Monroe and shall be entitled to the same privileges and benefits as other parts of the City of Monroe. Said territory shall be subject to municipal taxes according to G.S. 160A-31. Section 3. The Mayor of the City of Monroe shall cause to be recorded in the office of the Register of Deeds of Union County, and in the office of the Secretary of State at Raleigh, North Carolina,an accurate map of the annexed territory, described in Section 1 above,together with a duly certified copy of this ordinance. Such a map shall also be delivered to the Union County Board of Elections,as required by G.S. 163-288.1. Co" Adopted this 1st day of October,2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None D. Zoning Action — Resolution Approving Land Development Plan Compliance. Council Member Anthony moved to adopt Resolution R-2019-57: 410, RESOLUTION APPROVING LAND DEVELOPMENT PLAN COMPLIANCE 11.25 ACRES LOCATED ON AIRPORT ROAD—GENERAL INDUSTRIAL(GI) GREINER BIO-ONE NORTH AMERICA,INC. R-2019-57 WHEREAS, in accordance with the provisions of North Carolina General Statute 160A-383, the City Council does hereby find and determine that the adoption of the zoning map amendment to GI (General Industrial)for the property further described below is consistent with the adopted Future Land Use Plan. The Future Land Use Plan identifies this area as a Manufacturing,Logistics,and Aerospace. The proposal is consistent because the Manufacturing,Logistics,and Aerospace land use area supports manufacturing and production at a variety of scales, including assembly and processing, warehousing (" and distribution,bulk storage,and utilities.The proposed rezoning is a reasonable use and in the public �r interest because of the similar type land uses in the area. City Council Regular Meeting October 1,2019 Page 199 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monroe adopts the Resolution Approving Land Development Plan Compliance for property with Union County Tax Parcel Number: 09-369-007-G. Adopted this 1st day of October, 2019. Council Member Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None (, Item No. 13. Economic Develonment Aircraft Incentive Grant to SPX Corporation (Proiect X-Winll). A. Public HearinE. Mayor Kilgore opened the duly advertised public hearing. Economic Development Executive Director Chris Plate advised that this was an economic development aircraft incentive grant request by SPX Corporation, otherwise referred to as "Project X-Wing." Mr. Plate advised that SPX Corporation was headquartered in Charlotte, North Carolina and located in the Ballantyne Corporate Park. He advised that SPX Corporation Flight Department and Staff had on -going conversations about basing aircraft at the Charlotte -Monroe Executive Airport since early 2008. Mr. Plate advised that the company was considering the relocation of an aircraft worth approximately $9,000,000. He advised that if the Charlotte -Monroe Executive Airport was selected as the location for the planes' base of operations, the plane would be a tenant in the newest "Common" hangar that was currently under construction. Mr. Plate advised that the aircraft would consume 60% of that hangar's floor space. He advised that the company had indicated that three factors were critical for the aircraft's location: 1) incentives; 2) direct International flight arrival via use of US Customs facility; and, 3) the utilization of a self -fuel storage agreement that was available through the City's Fees Schedule. ,► Mr. Plate advised that Staff was requesting an Economic Development Aircraft Incentive Grant in an amount not to exceed $63,000 to be paid over three years beginning in Fiscal Year 2021 based upon the Union County Tax Office's appraised value each year on the company's anticipated investment of $9,000,000. Mr. Plate advised that the Economic Development Aircraft Incentive Grant amount was determined by taking the assessed value of the first year the plane was based at Charlotte -Monroe Executive Airport and multiplying that assessed value by a grant factor of 0.5%. He stated that this was how the guidelines had been written in the past. Mr. Plate advised that what Staff was suggesting was to change the grant factor to 0.7%. He fir► advised that Council had the purview to do this. Mr. Plate advised that this change would increase the amount of the incentive. He explained that when the incentive guidelines were put in place, City Council Regular Meeting October 1, 2019 Page 200 the tax rate was much lower. Mr. Plate advised that this worked to keep the cost benefit about the same for Monroe. Mr. Plate advised that the incentive would be paid in three installments: Year 1 = 45% of the grant amount ($28,350); Year 2 = 30% of the grant amount ($18,900); and Year 3 = 25% of the grant amount ($15,750). Mr. Plat6 advised that based on the current aircraft value and holding, all factors constant including depreciation, the company would pay estimated ad valorem taxes on the new taxable investment of $140,000 over the three-year grant period. He advised that if the plan came late, the incentive would shift one year. Mr. Plate advised that the appraisal had to be on January 1. Mr. Plat6 advised that the actual tax revenue to the City would be based on the current tax rate applied to the assessed value each year as the plane depreciated. He advised that given this way, the incentive incorporated all of that and anticipated that the City would always be receiving more money in tax than they would ever give in a grant for any particular year. Mr. Plate advised that if the Charlotte -Monroe Executive Airport was selected as the base of operations for this aircraft, the anticipated annual Jet —A fuel consumption could be approximately 100,000 gallons. Mr. Plat6 advised that being an aircraft, Staff did not have a cost -benefit analysis performed for the project. He stated that the costs of the aircraft was virtually nothing (i.e., no public safety calls, (40.'e no school costs, no general costs). Mr. Plate advised that the City benefits would include rent for the hangar and office space, fuel sales, use of the US Customs facility and new tax revenue. Mr. Plat6 advised that Staff would be presenting this project to the Union County Board of Commissioners for consideration of a similar aircraft incentive grant. Mr. Plate advised that it was the recommendation of Staff that Council adopt a Resolution awarding a performance -based Economic Development Aircraft Incentive Grant to SPX Corporation or subsidiary, in an amount not to exceed $63,000 in order to help secure this $9,000,000 million aircraft to the Charlotte -Monroe Executive Airport and authorize Staff to negotiate the Economic Incentive Grant Agreement and authorize the Mayor to execute the Economic Incentive Grant Agreement on behalf of the City with SPX Corporation under the terms stated above and pursuant to the City of Monroe Economic Incentive Grant Policy. There being no other speakers, Mayor Kilgore closed the public hearing. B. Action — Resolution Awarding Incentive Agreement., Council Member Keziah moved to adopt Resolution R-2019-58: RESOLUTION OF MONROE CITY COUNCIL 4 TO AWARD AN ECONOMIC DEVELOPMENT AIRCRAFT INCENTIVE GRANT TO SPX CORPORATION (PROJECT X-WING) R-2019-58 City Council Regular Meeting October 1, 2019 Page 201 WHEREAS, the City of Monroe has adopted an Economic Development Grant Program, hereinafter"Program";and, WHEREAS, SPX Corporation has duly applied for an Economic Development Aircraft Incentive Grant under said program; and, WHEREAS, a public hearing was conducted by the City Council on October 1, 2019 at which hearing testimony was given by Monroe-Union County Economic Development Executive Director Chris Plate and a company representative;and, WHEREAS,the City Council makes the following findings with respect to said application: 1. All facilities, if Monroe is the selected location, are proposed to be built and/or improved by the applicant on property currently within the corporate limits of the City of Monroe. 2. The applicant will be the principal employer of persons with respect to the grant application under the Program. 3. The applicant is a company which will have a minimum new investment of$2,000,000 in new aircraft(equipment)which qualifies them for an economic development aircraft incentive grant. 4. No other grant from the Program has been awarded to the applicant for this project. 5. The applicant is not in the retail or the construction trade. Cr' 6. That the applicant meets all other applicable requirements of the Grant Program set forth by the City Council. WHEREAS, based on the above findings and other documentation in the file, the City Council concludes that the applicant qualifies for an Economic Development Aircraft Incentive Grant under the Program for an amount not to exceed Sixty Three Thousand Dollars($63,000.00)paid over a three-year grant period, beginning in Fiscal Year 2021. With qualification for the grant established and the economic benefits accrued to the City in the form of new employment,increased tax base and increased City utility revenues,the grant application should be approved subject to compliance with the Program and subject to appropriation;and, WHEREAS,the City of Monroe anticipates entering into an Economic Incentive Grant Agreement Lif with SPX Corporation,if Monroe is the selected location and pursuant to the City of Monroe Economic Incentive Grant Policy. NOW,THEREFORE,BE IT RESOLVED THAT the grant application of SPX Corporation for an Economic Development Aircraft incentive Grant be approved subject to compliance with the requirements and provisions of the Program and subject to appropriation. Staff is hereby authorized to negotiate the Economic Incentive Grant Agreement and the Mayor is hereby authorized to execute on behalf of the City the Economic Incentive Grant Agreement with SPX Corporation, under the terms stated above and pursuant to the City of Monroe Economic Incentive Grant Policy. Adopted this lst day of October,2019. (hr Council Member Anthony seconded the motion, which passed unanimously with the following votes: City Council Regular Meeting October 1,2019 Page 202 AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None C. Action — Incentive Agreement. Council Member Anthony moved to authorize Staff to negotiate the Economic Incentive Grant Agreement and authorize the Mayor to execute the Economic Incentive Grant Agreement on behalf of the City the Economic Incentive Grant Agreement with SPX Corporation under the terms stated above and pursuant to the City of Monroe Economic Incentive Grant Policy. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tem Anderson and Mayor Kilgore NAYS: None There being no further business, Council Member Anthony moved to adjourn the City Council Regular Meeting of October 1, 2019 at 7:30 p.m. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Holloway, Jordan, Keziah, McGee, Mayor Pro Tern Anderson and Mayor Kilgore NAYS: None Attest: � •,1Pr, Bridotte H. Robinson, City Clerk IT. "Z`��� %obby G. Kilgore, Mayor C! %M190 City Council Regular Meeting October 1, 2019 Page 203 T Exhibit "A" This is a sample copy from 20-25 people of what we want the plaque to say. We also want the final vote to be extended two more months. City of Monroe Winchester Recreation Complex i Gym Swimming Pool Rosa Bell Ceramics Winchester Recreation Room Bazemore Meeting Room Parks and Recreation Department I Currently, the plaque says this and we are voting against it. City of Monroe Winchester Recreation Complex Bazemore (W Community Center i Gym Swimming Pool Rosa Bell Ceramics Parks and Recreation Department 1!� City Council Regular Meeting Exhibit "A" October 1, 2019 Page 1 of 1 J