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12-03-2019 City Council Regular MeetingA CITY OF MONROE CITY COUNCIL REGULAR MEETING 300 WEST CROWELL STREET MONROE, NORTH CAROLINA 28112 DECEMBER 3, 2019 — 6:00 P.M. AGENDA www.monroenc.org RECOGNITIONS 1. Oaths of Office A. Mayor Bobby G. Kilgore B. Council Member Freddie B. Gordon C. Council Member Angelia N. James D. Council Member Lynn A. Keziah 2. Election of Mayor Pro Tem A. Council Member Marion Holloway B. Council Member Surluta Anthony 3. Public Comment Period A. Robert Yanacsek REGULAR AGENDA 4. City Council Meeting Schedule for 2020 A. Meeting Date B. Change of Date for January 7, 2020 City Council Strategic and Regular Meetings to January 8, 2020 C. Change of Date for February 4, 2020 City Council Strategic and Regular Meetings to February 5, 2020 D. Winchester Recreation Complex Identification Signage Revision (Tabled from November 12, 2019 to January 7, 2020 City Council Strategic Planning Meeting) E. City Council Planning Retreat and Goal Setting Session (Tabled from November 12, 2019 to January 7, 2020 City Council Strategic Planning Meeting) F. City Council Meeting Schedule for 2020 CONSENT AGENDA The City Council uses a Consent Agenda to consider items that are non -controversial and routine. The Consent Agenda is acted upon by one motion and vote of the Council. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Council Member or Citizen with consent of Council. The Consent Agenda contains the following items: City Council Regular Meeting December 3, 2019 Page 246 5. Budget Amendment for Police Department Donations from Have a Heart Foundation and Larry Faison 6. Call for Public Hearings to be Held January 27, 2020 A. U.S. Department of Justice/Bureau of Justice Assistance Grant B. Land Acquisition of Property Located at 205 West East Avenue for Economic Development C. Zoning Map Amendment Request to Rezone Property Located along Fowler Secrest Road from Residential -Low Density (R-40) to Conditional District "Stewart's Creek" and Text Amendment Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established" D. Zoning Map Amendment Request to Rezone Property Located at 1707 Morgan Mill Road from Conditional District "North Square Six" to Conditional District "1707 Morgan Mill Road" and Text Amendment Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established" E. Zoning Map Amendment Request to Rezone Property Located at 319 E. Windsor Street from Central Business District (CBD) to Conditional District "319 E. Windsor Street" and Text Amendment Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established" F. Zoning Map Amendment Request to Rezone Properties Located at 2830, 2840 and 2846 Old Charlotte Highway from Residential -Single Family (R-20) to Conditional District "Ground 40 Old Charlotte Highway" and Text Amendment Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established" G. Zoning Map Amendment Request to Rezone Property Located at 303 Dale Street from Residential -Single Family (R-10) to Conditional District "Ground 40 Farm -Dale Street" and Text Amendment Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established" 7. Minutes and Reports A. Disbursement of Fiscal Year 2019-2020 City Council Discretionary Funds 1) Mayor Pro Tem Gary Anderson 2) Council Member Surluta Anthony B. Financial Reports for November 2019 C. Minutes of City Council Meetings of November 12, 2019 and November 18, 2019 D. Minutes of Monroe Tourism Development Authority Meeting of October 10, 2019 E. Minutes of Planning Board Meetings of September 24, 2019 and November 13, 2019 F. Summary of Contracts Awarded, Change Orders Approved and City Manager's Settlement of Claims G. Utility Fee Grant Program Update 8. Monroe Science Center Project City Council Regular Meeting December 3, 2019 Page 247 A. Change Order #7 B. Capital Project Budget Ordinance C. City Manager to Execute Documents 9. National Recreation and Park Association Instructor Training Grant Application for Evidence -Based Physical Activity Programs for Ellen Fitzgerald Senior Center A. Application Authorization B. City Manager to Execute Documents 10. Ordinance Amending Code of Ordinances — Title VII: Traffic Code, Chapter 76: Parking Schedules — Schedule VI — Tow -Away Zones to Designate Parking Behind Old City Hall on North Side L11. Parks and Recreation Department Donation from Sarah Jensen 12. Resolution Approving Lease of City Property Located at 1105 Winchester Avenue to Union County Community Action, Inc. 13. Schedule of City Events for 2020 14. Tax Releases for October 2019 REGULAR AGENDA Public Hearings — Please adhere to the following guidelines: • Proceed to the podium, and state your name and address clearly; • Be concise; avoid repetition; limit comments to three (3) minutes or less; • Designate a spokesperson for large groups. 15. Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2019 16. Senior Center Facility Signage (Tabled from October 1, 2019) 17. Beautification Project for Downtown Signal Boxes A. Resolution B. Budget Amendment 18. Outside City Customer Water/Sewer Service Request by ATI Specialty Materials A. Resolution B. City Manager to Execute Documents 19. American Legion 20. Recommendations of Appointments/Reappointments to Committees City Council Regular Meeting December 3, 2019 Page 248 21. Council Discretionary and Travel Budget for Remainder of Fiscal Year 2019 ( 22. City Council Planning Retreat and Goal Setting Session Reminder (Tabled from October fir► 8, 2019 City Council Strategic Planning Meeting to January 8, 2020 City Council Strategic Planning Meeting) City Council Regular Meeting December 3, 2019 Page 249 CITY OF MONROE CITY COUNCIL REGULAR MEETING DECEMBER 3, 2019 MINUTES The City Council of the City of Monroe, North Carolina, met in Regular Session in the City Hall Council Chambers located at 300 West Crowell Street in Monroe, North Carolina at 6:00 p.m. on December 3, 2019 with Mayor Bobby Kilgore presiding. Present: Mayor Bobby Kilgore, Mayor Pro Tem Marion Holloway, Council Member Surluta Anthony, Council Member Freddie Gordon, Council Member Angelia James, Council Member Lynn Keziah, Council Member Franco McGee, City Manager E.L. Faison, City Attorney S. Mujeeb Shah -Khan and City Clerk Bridgette H. Robinson. Absent: None. Visitors: Garrett Holland, McKenzie Conner, Margaret Desio, Hayden Munn, Jeff Conallen, Anita Parks, Sandy Brunt, Caroline Ormond, Monique Collins, Erin Collins, Elsa Watts, Tiffany Wilson, Melissa Walls, Rachel Williams, Stephen Secrest, Gordon Barnes, Diane Medley, Robert Yanacsek, Bryan Chambers, Wanda Stegall, Nick Brummer, Sylvia Jordan, April James, Jeremy Marsh, Tony Hubbard, Robert Sherrod, Lisa Allen, Michelle Whitaker, Tony Autry, Todd Johnson, Edward Cook, (400" Danyiel Louallen, Cynthia Keesler, Alice Parker, Ernest Collins, Loretta Melancon, Kent Ashcraft, Beverly Ashcraft, William Draper, Carol Draper, Willie Barrett, James Shive, Willie Earl Wilson, Patricia McClendon Huntley, Anna Gordon, Jo Singer, Elaine Vincoli, Diana Gegn6, Shania Hammonds, Sally Lee, Jenny R. McGuirt, Elizabeth Teal, Patricia Poland, Lynda Keziah, Jonathan Holland, Jana Holland, and others. Mayor Kilgore called the City Council Regular Meeting of December 2, 2019 to order at 6:00 p.m. A quorum was present. RECOGNITIONS Item No. 1. Oaths of Office. A. Mavor Bobbv G. Kilgore. Notary Public Amanda Kilgore administered the Oath of Office to Mayor Bobby G. Kilgore: I, Bobby G. Kilgore, do solemnly swear that I will support the Constitution of the United States, so help me, God. City Council Regular Meeting December 3, 2019 Page 250 I, Bobby G. Kilgore, do solemnly and sincerely swear that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof, that I will endeavor to support, maintain and defend the Constitution of this State, not inconsistent with the Constitution of the United States, to the best of my knowledge and ability, so help me, God. I, Bobby G. Kilgore, do swear that I will well and truly execute the duties of the Office of the Mayor, according to the best of my skill and ability, and according to law, so help me, God. /s/ Bobby G. Kilgore B. Council Member Freddie B. Gordon. City Clerk Bridgette Robinson administered the Oath of Office to Council Member Freddie Gordon: I, Freddie B. Gordon, do solemnly swear that I will support the Constitution of the United States, so help me, God. I, Freddie B. Gordon, do solemnly and sincerely swear that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; that I will endeavor to support, maintain and defend the Constitution of this State, not inconsistent with the Constitution of the United States, to the best of my knowledge and ability, so help me, God. I, Freddie B. Gordon, do swear that I will well and truly execute the duties of Office of the City Council Member, according to the best of my skill and ability, and according to law, so help me, God. /s/ Freddie B. Gordon C. Council Member Angelia N. James. Notary Public Melissa Walls administered the Oath of Office to Council Member Angelia James: I, Angelia N. James, do solemnly swear that I will affirm the Constitution of the United States, so help me, God. I, Angelia N. James, do solemnly and sincerely affirm that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; that I will endeavor to support, maintain and defend the Constitution of this State, not inconsistent with the Constitution of the United States, to the best of my knowledge and ability, so help me, God. I, Angelia N. James, do affirm that I will well and truly execute the duties of Office of the City Council Member, according to the best of my skill and ability, and according to law, so help me, God. /s/ Angelia N. James D. Council Member Lvnn A. Keziah. City Clerk Bridgette Robinson administered the Oath of Office to Council Member Lynn A. Keziah: I, Lynn A. Keziah, do solemnly swear that I will support the Constitution of the United States, so help me, God. City Council Regular Meeting December 3, 2019 Page 251 I, Lynn A. Keziah, do solemnly and sincerely swear that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; that I will endeavor to support, maintain and defend the Constitution of this State, not inconsistent with the Constitution of the United States, to the best of my knowledge and ability, so help me, God. I, Lynn A. Keziah, do swear that I will well and truly execute the duties of Office of the City Council Member, according to the best of my skill and ability, and according to law, so help me, God. /s/ Lynn A. Keziah Item No. 2. Election of Mavor Pro Tem. A. Council Member Marion Holloway. Council Member Keziah moved to elect Council Member Marion Holloway as Mayor Pro Tem. Council Member Gordon seconded the motion, which passed with the following votes: AYES: Council Members Gordon, James, Keziah, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: Council Members Anthony and McGee B. Council Member Surluta Anthonv. Council Member McGee moved to elect Council Member Surluta Anthony as Mayor Pro Tem and provided background information on her many accomplishments supporting the nomination. Council Member Anthony seconded the motion, which failed with the following votes: AYES: Council Members Anthony and McGee NAYS: Council Members Gordon, James, Keziah, Mayor Pro Tem Holloway and Mayor Kilgore Item No. 3. Public Comment Period. A. Robert Yanacsek. Mr. Robert Yanacsek questioned the appointment process for citizens to various Committees. Mr. Yanacsek stated that committees were a vital part of the City of Monroe and made a lot of decisions that Council followed. He stated that the Citizens Appointment Committee met on December 2, 2019 at 4:00 p.m. and a decision was made for certain members to be appointed. Mr. Yanacsek stated that he felt it was great that there was some new faces on Committees but one familiar face was former Council Member/Mayor Pro Tem Gary Anderson. He questioned if a sitting Chairperson on a Committee that appoints Committee Members, was a conflict of interest. Mr. Yanacsek stated that normally, there were only three members on the Citizens Appointment Committee. At the December 2, 2019 Citizens Appointment Committee Meeting, the member of the Board were Mayor Pro Tem Anderson, Council Member Anthony and Council Member Holloway. He asked if Mr. Anderson did not recuse himself from the decision to recommend his own appointment to a Committee, he did not feel there would have been a quorum. City Council Regular Meeting December 3, 2019 Page 252 Mr. Yanacsek stated that his concern was the recommendation. He stated that the Citizens Appointment Committee Minutes were not available and he was curious about the discussion and the process that was used to assign the members. Mr. Yanascek advised that he had spoken with City Attorney Shah -Khan who advised that most Committees had the option to have up to nine members and for whatever reason, the Citizens Appointment Committee only had three members which were all City Council Members. He stated that from the recent election and things he knew, that the citizens wanted to be extremely involved with the process and he felt the Citizens Appointment Committee should have nine people which would add six citizens instead of three Council Members making decision for assigning the Committee Members. Mr. Yanacsek stated that he understood that this was up to the Council to make this decision to broaden the pool of people. Mr. Yanascek asked Council to take this into consideration when discussing the recommendations of appointments/reappointments to Committees. REGULAR AGENDA Item No. 4. City Council Meeting Schedule for 2020. City Clerk Bridgette Robinson advised by memorandum that historically, Council adopted a Schedule of City Council Meetings for the upcoming year. She advised that the Strategic Planning Meetings started at 4:00 p.m. and the Regular Meetings start at 6:00 p.m. Ms. Robinson advised that currently, the Meetings were held on the first Tuesday of January, February, March, April, May, June, September, October, November and December. She advised that the July and August Meetings were held on the third Tuesday. Ms. Robinson advised that in addition, a Budget Workshop was typically held in April. Ms. Robinson advised that following this schedule, the meetings would be held on: January 7; February 4; March 3; April 7; April 21 (Budget Workshop); May 5; June 2; July 21; August 18; September 1; October 6; November 3; and, December 1. Due to a scheduling conflict on Tuesdays for Council Member Angelia James, Council Member Lynn Keziah proposed to move the City Council Meetings to the fourth Monday of each month. He advised that following this schedule, the meeting dates would be held on: January 27; February 24; March 23; April 20 (Budget Workshop); April 27; May 18 (date changed from May 25 to May 18 due to the Memorial Day Holiday); June 22; July 27; August 24; September 28; October 26; November 23; and, December 14 (date changed from December 28 to December 14 due to the Christmas and New Year's Holidays). A. Meeting Date. Following discussion on the pros and cons of changing the meeting date, Council Member Anthony moved to leave the meeting date as the first Tuesday (Strategic Planning Meeting at 4:00 p.m. and Regular Meeting at 6:00 p.m.) of January, February, March, April, May, June, September, October, November and December and the third Tuesday of July and August. City Council Regular Meeting December 3, 2019 Page 253 Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None B. Change of Date for January 7, 2020 City Council Strategic and Regular Meetings to January 8, 2020. Council Member Anthony moved to change the date of the January 7, 2020 City Council Strategic and Regular Meetings to January 8, 2020. Council Member James seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None C. Change of Date from February 4, 2020 Citv Council Strategic and Regular Meetings to February 5, 2020. Council Member Anthony moved to change the date of the February 4, 2020 City Council Strategic and Regular Meetings to February 5, 2020. Council Member James seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None D. Winchester Recreation Complex Identification Signage Revision (Tabled from November 12, 2019 to January 7, 2020 Citv Council Strategic Planning Meetine). City Attorney Shah - Khan advised that at the November 12, 2020 City Council Strategic Planning Meeting, Council tabled this matter to the January 7, 2020 City Council Strategic Planning Meeting: Due to the January 7, 2020 City Council Strategic Planning Meeting date being changed to January 8, 2020, he advised that it was the recommendation of Staff that Council take action to change the date of the tabled item accordingly. Council Member Anthony moved to change the date of Winchester Recreation Complex �r Identification Signage Revision item from the January 7, 2020 City Council Strategic Planning Meeting to the January 8, 2020 City Council Strategic Planning Meeting. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None E. City Council Planning Retreat and Goal Setting Session (Tabled from November 12, 2019 to January 7, 2020 ON Council Strategic Planning Meeting). City Attorney Shah -Khan advised that at the November 12, 2020 City Council Strategic Planning Meeting, Council tabled this matter to the January 7, 2020 City Council Strategic Planning Meeting: Due to the January 7, 2020 City City Council Regular Meeting December 3, 2019 Page 254 0 A Council Strategic Planning Meeting date being changed to January 8, 2020, he advised that it was the recommendation of Staff that Council take action to change the date of the tabled item accordingly. Council Member Anthony moved to change the date of the City Council Planning Retreat and Goal Setting Session item from the January 7, 2020 City Council Strategic Planning Meeting to the January 8, 2020 City Council Strategic Planning Meeting. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None City Attorney Shah -Khan advised that the Planning Board met on Wednesdays and Staff would work with them to adjust their schedule accordingly. F. City Council Meeting Schedule for 2020. The City Council Meeting Schedule, with the approved exceptions and changes, follows: "BATE- , MEE1"MG E LOCAMON . .._ 1 `=; _ Tlm. January 8* Strategic City Hall Conference Room 4:00 p.m. January 8* Regular City Hall Council Chambers 6:00 p.m. February 5* Strategic City Hall Conference Room 4:00 p.m. February 5* Regular City Hall Council Chambers 6:00 p.m. March 3 Strategic City Hall Conference Room 4:00 p.m. March 3 Regular City Hall Council Chambers 6:00 p.m. April 7 Strategic City Hall Conference Room 4:00 p.m. April 7 Regular City Hall Council Chambers 6:00 p.m. April 21 * Regular City Hall Council Chambers 4:00 p.m. May 5 Strategic City Hall Conference Room 4:00 p.m. May 5 Regular City Hall Council Chambers 6:00 p.m. June 2 Strategic City Hall Conference Room 4:00 p.m. June 2 Regular City Hall Council Chambers 6:00 p.m. July 21 Strategic City Hall Conference Room 4:00 p.m. July 21 Regular City Hall Council Chambers 6:00 p.m. August 18 Strategic City Hall Conference Room 4:00 p.m. August 18 Regular City Hall Council Chambers 6:00 p.m. September 1 Strategic City Hall Conference Room 4:00 p.m. September 1 Regular City Hall Council Chambers 6:00 p.m. October 6 Strategic City Hall Conference Room 4:00 p.m. October 6 Regular City Hall Council Chambers 6:00 p.m. November 3 Strategic City Hall Conference Room 4:00 p.m. November 3 Regular City Hall Council Chambers 6:00 p.m. December 1 Strategic City Hall Conference Room 4:00 p.m. December 1 Regular City Hall Council Chambers 6:00 p.m. xEzceptions Noted: January 8 Date changed from January 7 City Council Regular Meeting December 3, 2019 Page 255 February 5 Date changed from February 4 April 21 Budget Work Session CONSENT AGENDA Written background information was provided in advance in the Council Agenda Packet for each item on the Consent Agenda. One motion and vote was taken, which included approval of all items on the Consent Agenda. Item No. 5. Budget Amendment for Police Department Donations from Have a Heart Foundation and Larry Faison. Police Chief Bryan Gilliard advised by memorandum that the Police Department had received an $800 donation from Have a Heart Foundation and a $125 donation from Larry Faison to be used for the Monroe Police Explorer Program. Mr. Gilliard advised that due to the cancellation of the November 21, 2019 General Services Committee Meeting,the Chair and Mayor approved moving this matter forward under the Consent section of the December 3, 2019, City Council Regular Meeting Agenda. Mr. Gilliard advised that it was the recommendation of Staff that Council adopt a Budget Amendment appropriating and designating the funds. Ce, Council Member McGee moved to adopt Budget Amendment BA-2019-26: BUDGET AMENDMENT BA-2019-26 1. Amendment necessary to designate and appropriate funds received from Have a Heart Foundation and Larry Faison for the Monroe Police Explorer Program. General Fund: Revenues: Miscellaneous $925 Expenditures: Public Safety $925 Adopted this 3rd day of December, 2019. Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None Item No. 6. Call for Public Hearings to be Held January 8, 2020. City Council Regular Meeting December 3,2019 Page 256 A. U.S. Department of Justice/Bureau of Justice Assistance Grant. Police Chief Bryan tir Gilliard requested by memorandum that Council call for a public hearing to be held on January 8, 2020 at 6:00 p.m. to receive public comment regarding a grant from the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance in the amount of$14,518. He advised that the grant was recommended to be used for the K-9 Program for the Police Department. Council Member McGee moved to call for a public hearing to be held on January 8, 2020 at 6:00 p.m. to receive public comment and consider this request. Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, tie McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None B. Land Acquisition of Property Located at 205 West East Avenue for Economic Development. Planning and Development Director Lisa Stiwinter advised by memorandum that Council adopted the Concord Avenue Area Master Plan formerly known as the Kerr Street Small Area/Redevelopment Plan in November 2015. Ms. Stiwinter advised that the Concord Avenue Master Plan began with the intention to collect, refine, communicate, and execute a vision. She advised that the revitalization initiatives for the Concord Avenue and Kerr Street area actually began in 2005 as a result of concerns and complaints regarding deteriorated/dilapidated dwellings, L. vacant and abandoned buildings, high crime, no community core, dead-end streets, lack of connectivity, underutilized retail buildings, and lack of pedestrian/bike accommodations. Ms. Stiwinter advised that the Master Plan also included an action plan that provided a broad set of recommendations that included additional detail in phasing, responsibilities, costs and funding sources. She advised that the Community Development Division was formed to include the carrying out of planning activities for the City of Monroe's adopted plans that included the establishment of property acquisition and monitoring of key parcels. Ms. Stiwinter advised that Staff met with the Union-Anson County Habitat for Humanity regarding partnership opportunities and the development of infill housing. She advised that this lot was not in their immediate inventory for development and was identified as a key parcel to the redevelopment of the area. Ms. Stiwinter advised that the goal was to purchase the property (vacant lot) located at 205 West East Avenue, Parcel #09-226-011 for$11,900 to promote private investment and beneficial redevelopment. Ms. Stiwinter advised that this matter was scheduled to be presented to the General Services Committee on November 21,2019;however,due to a lack of a quorum,the meeting was cancelled. She advised that General Services Committee Chair/Council Member Lynn Keziah and Mayor Bobby Kilgore approved placing this item on the Consent section of the December 3, 2019 City Council Regular Meeting Agenda. Ms. Stiwinter advised that Staff recommended Council call for the required public hearing to be held on January 8, 2020 at 6:00 p.m. to consider this matter. City Council Regular Meeting December 3,2019 Page 257 Council Member McGee moved to call for a public hearing to be held on January 8, 2020 at 6:00 Cr p.m. to receive public comment and consider this request. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None C. Zoning Map Amendment Request to Rezone Property Located along Fowler Secrest Road from Residential-Low Density (R-40) to Conditional District "Stewart's Creek" and Text Amendment Request to Amend Code of Ordinances —Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled �r "Conditional Districts Established." Planning and Development Director Lisa Stiwinter advised by memorandum that Staff had received a zoning map request and text amendment request to rezone the property located along Fowler Secrest Road(Tax Parcel#s 09-295-012E,09-295-012C, 09-295-012B and 09-298-067D from Residential-Low Density(R-40)to Conditional District(CD) "Stewart's Creek" in order to develop 48 single-family lots. Ms. Stiwinter advised that these requests were scheduled to be presented to the Planning Board on December 4,2019. For timing and scheduling purposes, she advised that Staff was requesting that Council call for a public hearing to be held on January 8, 2020 to consider these requests. If these L items do not move forward at the December 4, 2019 Planning Board Meeting, Ms. Stiwinter advised that Staff would not initiate the necessary steps to bring the requests before City Council on January 8, 2020. Council Member McGee moved to call for a public hearing to be held on January 8, 2020 at 6:00 p.m. to consider these requests. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None D. Zoning Map Amendment Request to Rezone Property Located at 1707 Morgan Mill Road from Conditional District "North Square Six" to Conditional District "1707 Morgan Mill Road"and Text Amendment Request to Amend Code of Ordinances—Title XV:Land Usage, Chapter 156: Zoning Code,Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established." Planning and Development Director Lisa Stiwinter advised by memorandum that Staff had received a zoning map request and text amendment request to rezone the property located at 1707 Morgan Mill Road (Tax Parcel #and further identified with tax parcel 09-188-118) from Conditional District (CD) "North Square Six" to CD "1707 Morgan Mill Road" in order to utilize the property for an event venue. tor Ms. Stiwinter advised that Staff presented this matter to the Planning Board on November 13, 2019. City Council Regular Meeting December 3,2019 Page 258 Ms. Stiwinter advised that it was the recommendation of Staff that Council call for a public hearing Cr to be held on January 8, 2020 to consider these requests. Council Member McGee moved to call for a public hearing to be held on January 8, 2020 at 6:00 p.m. to consider these requests. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None c E. Zoning Map Amendment Request to Rezone Property Located at 319 E. Windsor Street from Central Business District (CBD) to Conditional District "319 E. Windsor Street" and Text Amendment Request to Amend Code of Ordinances—Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established." Planning and Development Director Lisa Stiwinter advised by memorandum that Staff had received a zoning map request and text amendment request to rezone the property located at 319 E. Windsor Street (Tax Parcel #09-231-226) from Central Business District (CBD) to Conditional District (CD) "319 E. Windsor Street" in order to utilize the property for residential purposes. (10., Ms. Stiwinter advised that Staff presented this matter to the Planning Board on November 13, 2019. Ms. Stiwinter advised that it was the recommendation of Staff that Council call for a public hearing to be held on January 8, 2020 to consider these requests. Council Member McGee moved to call for a public hearing to be held on January 8, 2020 at 6:00 p.m. to consider these requests. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None F. Zoning Map Amendment Request to Rezone Properties Located at 2830, 2840 and 2846 Old Charlotte Highway from Residential-Single Family (R-20) to Conditional District "Ground 40 Old Charlotte Highway" and Text Amendment Request to Amend Code of Ordinances — Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established." Planning and Development Director Lisa Stiwinter advised by memorandum that Staff had received a zoning map request and text amendment request to rezone the property located at 2830, 41, 2840 and 2846 Old Charlotte Highway (Tax Parcel #s 09-301-142, 09-301-168 and 09-301-167- B) from Residential-Single Family (R-20) to Conditional District "Ground 40 Old Charlotte Highway" in order to utilize the property for halfway houses for recovering addicts. City Council Regular Meeting December 3,2019 Page 259 Ms. Stiwinter advised that Staff presented this matter to the Planning Board on November 13, 2019. Ms. Stiwinter advised that it was the recommendation of Staff that Council call for a public hearing to be held on January 8, 2020 to consider these requests. Council Member McGee moved to call for a public hearing to be held on January 8, 2020 at 6:00 p.m. to consider these requests. Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, (( McGee, Mayor Pro Tern Holloway and Mayor Kilgore kw NAYS: None G. Zoning Map Amendment Request to Rezone Property Located at 303 Dale Street from Residential-Single Family(R-10)to Conditional District"Ground 40 Farm-Dale Street"and Text Amendment Request to Amend Code of Ordinances—Title XV: Land Usage, Chapter 156: Zoning Code, Section 156.106 titled "Official Zoning Map" and Section 156.98 titled "Conditional Districts Established." Planning and Development Director Lisa Stiwinter advised by memorandum that Staff had received a zoning map request and text amendment request to rezone the property located at 303 Dale Street(Tax Parcel#s 09-301-142,09-301-168 and 09-301- L 167-B) from Residential-Single Family (R-10) to Conditional District "Ground 40 Farm-Dale Street" in order to utilize the property for halfway house facility for recovering addicts as well as offering agriculture/education opportunities, community service, counseling, and ministry services/events. Ms. Stiwinter advised that Staff presented this matter to the Planning Board on November 13, 2019. Ms. Stiwinter advised that it was the recommendation of Staff that Council call for a public hearing to be held on January 8, 2020 to consider these requests. Council Member McGee moved to call for a public hearing to be held on January 8, 2020 at 6:00 p.m. to consider these requests. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None Item No. 7. Minutes and Reports. Liv A. Disbursement of Fiscal Year 2019-2020 City Council Discretionary Funds. City Council Regular Meeting December 3,2019 Page 260 1) Mayor Pro Tem Gary Anderson. City Clerk Bridgette Robinson advised by memorandum that Staff had received a request from Mayor Pro Tern Gary Anderson for disbursement of City Council Discretionary Funds to Ground 40 in the amount of$125. Disbursements for Mayor Pro Tem Anderson follow: Date Recipient Fiscal Impact Amount Balance 07/01/2019 Discretionary Allocation FY 2019-2020 $3,000 07/02/2019 Ground 40 $500 $2,500 07/08/2019 Christian Family Care Home $300 $2,200 07/08/2019 Have a Heart Foundation of Union County $100 $2,100 07/19/2019 Center for Human Potential $150 $1,950 07/23/2019 Community Shelter of Union County $600 $1,350 08/05/2019 Monroe Rotary $150 $1,200 08/05/2019 Monroe Athletic Foundation $150 $1,050 08/28/2019 Union County Playmakers $500 $550 09/05/2019 Monroe Civitan Club $100 $450 09/29/2019 HELP Pregnancy Center $175 $275 09/24/2019 Litter Busters of Union County $150 $125 11/12/2019 Ground 40 $125 $0 As this item was for informational purposes only, no action was required from Council. 2) Council Member Surluta Anthony. City Clerk Bridgette Robinson advised by memorandum (hisoi that Staff had received a request from Council Member Surluta Anthony for disbursement of City Council Discretionary Funds to Sports To You in the amount of$23. Disbursements for Council Member Anthony follow: Date Recipient Fiscal Impact Amount Balance 07/01/2019 Discretionary Allocation Fiscal Year 2019-2020 $3,000 07/02/2019 Community Health Services of Union County,Inc. $1,000 $2,000 07/02/2019 Monroe High School Athletic Foundation $300 $1,700 07/02/2019 Rotary Club of Monroe $1,000 $700 09/05/2019 Winchester Alumni Association $375 $325 09/05/2019 Union County Branch NAACP $30 $295 09/18/2019 Heart for Monroe $145 $150 09/23/2019 Union County Chamber of Commerce $15 $135 11/15/2019 Sports To You $23 $87 As this item was for informational purposes only, no action was required from Council. B. Financial Reports for November 2019. Financial Reports for November 2019 were received as information by Council. C. Minutes of City Council Meetings of November 12,2019 and November 18,2019.Council Member McGee moved to approve the Minutes of the City Council Meetings of November 12, City Council Regular Meeting December 3,2019 Page 261 2019 and November 18, 2019. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None D. Minutes of Monroe Tourism Development Authority Meeting of October 10, 2019. Minutes of the Monroe Tourism Development Authority Meeting of October 10, 2019 were received as information by Council. E. Minutes of Planning Board Meetings of September 24, 2019 and November 13, 2019. Minutes of the Planning Board Meetings of September 24, 2019 and November 13, 2019 were received as information by Council. F. Summary of Contracts Awarded, Change Orders Approved and City Manager's Settlement of Claims. City Manager E.L.Faison reported by memorandum the award of contracts pursuant to Ordinance 0-2001-17, change orders approved pursuant to Resolution R-2000-76 and the settlement of claims pursuant to Ordinance 0-2018-50: Date Name Purpose Fiscal Impact Fund Amount Coe, 11/01/2019 P51 Mustang,LLC Warbirds Over Monroe Administration *$2,500 11/05/2019 Steele Cathodic To evaluate and make Energy Services *$2,975 recommendations to mitigate stray current at Colonial Pipeline and COM Pipeline Crossing 11/05/2019 Sports Flooring Group Screen and recoat two Parks and *$4,277 racquetball courts and gym Recreation floor at MAFC 11/05/2019 Sports Flooring Group Fitness Floor replacement Parks and $59,422 at MAFC Recreation 11/08/2019 Willis Towers Watson FY2020-2021 Salary Human $36,000 Survey for the COM Resources Enterprise Departments 11/12/2019 Scoggins Farms, Inc. Provide trolley rides at the Parks and *4,800 2019 Christmas Tree Recreation Lighting on December 7, 2019 11/12/2019 Kennon Kendall Lake Lee Inspector Water $7,200 Resources 11/13/2019 LaBella Associates Winchester Neighborhood Planning and *$500 [CO#2] Overlay City Owned Development Parcels Environmental Assessment 11/13/2019 Southern Cross Repair Leak Detection Energy Services *$4,999 Equipment(`46 Hawk) City Council Regular Meeting December 3,2019 Page 262 Date Name Purpose Fiscal Impact Fund Amount 11/13/2019 Invoice Cloud Payment processing system Planning and *$1,080 for the new permitting, Development plan review and inspection software(City View) 11/13/2019 Randall Supply, Inc. Repair of motor for Pump Water $5,232 #5 at WTP FWPS2-* Resources 11/13/2019 K.A.M. Electric Upgrade the underground Fire $8,859 electrical service at 550 Quarry Road—Fire Training Grounds 11/14/2019 Signs ETC Provide fabrication and Downtown $27,701 installation of Wayfinding Phase I 11/14/2019 Robert Simpson Lake Twitty Inspector Water $7,200 Resources 11/14/2019 Industrial Vacuum Cleaning service for Engineering $10,000 Service water/oil separator at the Street Division Facility 11/19/2019 Armen Construction Windsor Street Sidewalk Engineering *$3,730 [CO#1] Improvements 11/19/2019ECS Southeast,LLP Downtown *$2,519 [CO#2] 11/19/2019 Maximum Consulting Cost Allocation Study Finance $8,500 Services,Inc. FY2020 and Annual Expenditure Updates FY2021 and FU2022 ' 11/19/2019 NCDOT Traffic Review and Fire $5,000 Inspection Agreement for Fire Station#5 (traffic signal installation) 11/19/2019 Quick Silver P51 Air Warbirds Over Monroe Administration *$4,000 Shows,LLC 11/19/2019 Versalift NC dba Aerial bucket testing Energy Services *$4,999 Versalift Southeast *Approved by Department Director Total $211,493 There were no settlement of claims to report at this time. This item was for informational purposes only; therefore, no action was required from Council. G. Utility Fee Grant Program Update. Finance Director Lisa Strickland advised by memorandum that this information was being provided to fulfill the reporting requirements of the Utility Fee Waiver Program and Resolution R-2015-41. Ms. Strickland advised that the goal of the Utility Fee Waiver program was to encourage homes to be built for people who were certified to be income eligible at the time of purchase and to ensure that the program was meeting City try expectations. City Council Regular Meeting December 3,2019 Page 263 Ms. Strickland advised that the following chart represented a history of previous utility assistance provided and the current status of ownership. Date Property Address Recipient Original Utility Owner Still Fee Reside Waiver In The Amount Property? 07-08-2015 2319 Hargette Road Habitat for Humanity Yes $7,404 (Habitat) 07-08-2015 2321 Hargette Road Habitat Yes $7,598 09-06-2015 2916 Secrest Short Cut Road Fredia Barbee Yes $3,339 10-27-2015 438 East Village Drive,Lot 17 Monroe Union County Yes $5,046 Community Development Corporation(MUCCDC) 10-27-2015 309 East Village Drive,Lot 40 MUCCDC Yes $5,046 03-15-2016 2502 Saddlebred Way St. Jude's n/a $5,036 03-14-2017 2310 Goldmine Road Habitat Yes $7,140 03-14-2017 3407 Ridgewood Avenue Habitat Yes $7,140 12-19-2017 433 East Village Drive MUCCDC Yes $5,036 12-19-2017 427 East Village Drive MUCCDC Yes $5,036 12-19-2017 503 East Village Drive MUCCDC Yes $5,036 04-12-2018 1915 Bowie Street Habitat Yes $7,140 04-12-2018 1923 Bowie Street Habitat Yes $7,140 Coe 08-30-2018 506 East Village Drive MUCCDC Yes $5,184 09-12-2018 500 Sunnybrook Drive Kelly and Betty Leak Yes $3,720 10-05-2018 406 S West Street Habitat Yes $7,349 03-06-2019 350 East Village Drive MUCCDC Yes $5,184 03-06-2019 344 East Village Drive MUCCDC Still under $5,184 construction 05-09-2019 1450 Citrus Drive Habitat Still under $5,184 construction 05-09-2019 1107 Sikes Street Habitat Yes $7,349 Ms. Strickland advised that the Utility Assistance Program currently had a balance remaining of $30,000. Ms. Strickland advised that this was for informational purposes only; therefore, no action of Council was required. Item No. 8. Monroe Science Center Project. Communications and Tourism Director Pete Hovanec advised by memorandum that Morris-Berg Architects and HM Kern had requested approval of Change Order#7 related to the renovation and addition of the Monroe Science Center. Mr. Hovanec advised that the Change Order entailed pavement modifications for the east drive and removal and replacement of asphalt on the north side of the building in the amount of$76,743. He advised that the total amount of Change Order#7 in the amount of$76,743 was requested. Mr. Hovanec advised that in accordance with Resolution R-2000-76,Council was required to authorize all Change Orders exceeding$50,000. He advised that this would bring the total contract amount for construction to $3,483,959. City Council Regular Meeting December 3,2019 Page 264 Mr. Hovanec advised that this matter was scheduled to be presented to the General Services Committee on November 21, 2019;however, due to lack of a quorum, the meeting was cancelled. He advised that General Services Committee Chair/Council Member Lynn Keziah and Mayor Bobby Kilgore have approved placing this item on the Consent section of the December 3, 2019 City Council Regular Meeting Agenda. Mr. Hovanec advised that it was the recommendation of the Monroe Tourism Development Authority, Morris-Berg Architects and Staff that Council approve Change Order #7, adopt a Capital Project Budget Ordinance in the amount of$76,743 and authorize the City Manager to execute any and all necessary documents. A. Change Order #7. Council Member McGee moved to approve Change Order #7 related to the renovation and addition of the Monroe Science Center in the amount of$76,743. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None B. Capital Project Budget Ordinance. Council Member McGee moved to adopt Capital Project Budget Ordinance BO-2019-21: (11000° CAPITAL PROJECT BUDGET ORDINANCE MONROE SCIENCE CENTER PROJECT BO-2019-21 WHEREAS,City of Monroe,North Carolina(the"City")has purchased the property and roughly 16,224-square foot brick structure located at 318 E. Franklin Street; and WHEREAS, it has been determined previously that a hands-on science and learning-themed facility will be an asset to the city and attract residents from surrounding areas by proving family opportunities in Monroe;and WHEREAS,the Science Center is currently under construction;and WHEREAS, an additional allocation is needed to modify the pavement for the east driveway and remove and replace the asphalt on the north side of the building. NOW,THEREFORE,BE IT ORDAINED that the City Council of the City of Monroe transfers the following to capital project OT1601 for Science Center Renovation: Occupancy Tax Project Fund: Revenue: Appropriation of Fund Balance $76,743 Expense: Project Costs $76,743 Adopted this 3R1 day of December,2019. City Council Regular Meeting December 3,2019 Page 265 Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None C. City Manager to Execute Documents. Council Member McGee moved to authorize the City Manager to execute any and all necessary documents with regard to the Change Order#7 for the Monroe Science Center Project. Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None Item No. 9. National Recreation and Park Association Instructor Training Grant Application for Evidence-Based Physical Activity Programs for Ellen Fitzgerald Senior Center. Parks and Recreation Director Tonya Edwards advised by memorandum that the Instructor Training Grant for Evidence-Based Physical Activity Programs provided Staff training to implement programs that addressed chronic diseases such as heart disease,arthritis and diabetes. (1.0., Ms. Edwards advised that according to the Centers for Disease Control and Prevention (CDC), "one in two adults in America has a chronic disease." Ms. Edwards advised that if awarded,this grant would be used to train Staff at the Ellen Fitzgerald Senior Center to implement these programs for the benefit of the members. She advised that this grant did not require any City funding. Ms. Edwards advised that this matter was scheduled to be presented to the General Services Committee on November 21, 2019;however, due to lack of a quorum, the meeting was cancelled. She advised that General Services Committee Chair/Council Member Lynn Keziah and Mayor Bobby Kilgore have approved placing this item on the Consent section of the December 3, 2019 City Council Regular Meeting Agenda. Ms. Edwards advised that it was the recommendation of Staff that Council authorize Staff to apply for the Instructor Training Grant for Evidence-Based Physical Activity Programs Grant and authorize the City Manager to execute any documents required for the submittal and execution of this grant. A. Application Authorization. Council Member McGee moved to authorize Staff to apply for the Instructor Training Grant for Evidence-Based Physical Activity Programs Grant. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore City Council Regular Meeting December 3,2019 Page 266 NAYS: None (Iir B. City Manager to Execute Documents. Council Member McGee moved to authorize the City Manager to execute any and all necessary documents with regard to the National Recreation and Park Association Instructor Training Grant application for Evidence-Based Physical Activity Programs for Ellen Fitzgerald Senior Center. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None Item No. 10. Ordinance Amending Code of Ordinances—Title VII: Traffic Code, Chapter 76: Parking Schedules— Schedule VI —Tow-Away Zones to Designate Parking Behind Old City Hall on North Side. Engineering Director Jim Loyd advised by memorandum that Staff had received complaints concerning vehicles using the Old City Hall parking lot other than the tenants. Mr. Loyd advised that Assistant City Manager Brian Borne asked Staff to move forward with designating the lot as a tow-away zone. Mr. Loyd advised that parking was included in the Lease Agreement for Old City Hall with each tenant being provided with one space. He advised that if the proposed change was approved, illegal parking would be reported directly by the tenants to either the Assistant City Manager or (4600, Police Department for enforcement. Mr. Loyd advised that the existing sign that stated "Unauthorized Vehicles Towed at Owner's Expense"would be augmented to include the verbiage "Tenant Parking Only"to clarify that the lot was not for public use. He advised that if the proposed change was approved, an additional sign would be erected on the same post advising"Tow-Away Zone"with the phone number(704) 282-4700. Mr. Loyd advised that Staff presented this matter to the Public Safety Committee on November 18, 2019. Mr. Loyd advised that it was the recommendation of the Public Safety Committee that Council adopt an Ordinance designating the lot as a tow-away zone. He advised that Staff recommended providing at least one-month's grace period once the additional signage was installed. Council Member McGee moved to adopt Ordinance 0-2019-49: ORDINANCE TO AMEND CITY OF MONROE CODE OF ORDINANCES TITLE VII: TRAFFIC CODE CHAPTER 76: PARKING SCHEDULES 0-2019-49 BE IT ORDAINED by the City of Monroe Council that Title VII: Traffic Code, Chapter 76 — Parking Schedules of the City of Monroe Code of Ordinances is amended as follows: tor Section 1. Amend SCHEDULE VI. TOW-AWAY ZONES to add: City Council Regular Meeting December 3,2019 Page 267 Parking Lot or Location At 100 West Jefferson Street,parking behind Old City Hall,on the north side. Section 2 This Ordinance shall be effective upon adoption. Adopted this 3rd day of December,2019. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None triv Item No. 11. Parks and Recreation Department Donation from Sarah Jensen. Parks and Recreation Director Tonya Edwards advised by memorandum that the Parks and Recreation Department had received a donation of yoga items including bolsters,blankets,mats and straps to be used at the Ellen Fitzgerald Senior Center from Sarah Jensen, a former Yoga Instructor at the Senior Center. Ms. Edwards advised that these items were valued at approximately$450. Ms. Edwards advised that this matter was scheduled to be presented to the General Services Committee on November 21, 2019; however, due to lack of a quorum, the meeting was cancelled. She advised that General Services Committee Chair/Council Member Lynn Keziah and Mayor Bobby Kilgore have approved placing this item on the Consent section of the December 3, 2019 City Council Regular Meeting Agenda. Ms. Edwards advised that it was the recommendation of Staff that Council accept the donation of yoga items including bolsters, blankets, mats and straps from Ms. Jensen to be used at the Ellen Fitzgerald Senior Center. Council Member McGee moved to accept the donation of yoga items including bolsters,blankets, mats and straps from Ms. Jensen to be used at the Ellen Fitzgerald Senior Center. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: r AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None Item No. 12. Resolution Approving Lease of City Property Located at 1105 Winchester Avenue to Union County Community Action,Inc. Assistant City Manager Brian Borne advised by memorandum that the City entered into a Lease Agreement with Union County Community Action to lease property located at 1105 Winchester Avenue for a period of ten years beginning January 1, 2010. Mr. Borne advised that Staff was proposing another Lease Agreement be approved for a ten-year term beginning January 1, 2020. tor Mr. Borne advised that this matter was scheduled to be presented to the General Services Committee on November 21, 2019;however, due to lack of a quorum, the meeting was cancelled. City Council Regular Meeting December 3,2019 Page 268 He advised that General Services Committee Chair/Council Member Lynn Keziah and Mayor Bobby Kilgore have approved placing this item on the Consent section of the December 3, 2019 City Council Regular Meeting Agenda. Mr. Borne advised that it was the recommendation of Staff that Council adopt a Resolution approving a Lease Agreement that provided for a ten-year term beginning January 1, 2020 under the same terms and conditions as the original Lease Agreement and authorizing the City Manager to execute any and all necessary documents. He advised that pursuant to the terms of the Lease Agreement,either part may terminate the lease at any time upon 90 days written notice to the other party. Council Member McGee moved to adopt Resolution R-2019-60: RESOLUTION APPROVING LEASE OF CITY PROPERTY LOCATED AT 1105 WINCHESTER AVENUE TO UNION COUNTY COMMUNITY ACTION AND GRANTING AUTHORIZATION TO CITY MANAGER TO EXECUTE DOCUMENTS R-2019-60 WHEREAS, the City of Monroe owns the improved real property located at 1105 Winchester Avenue, Union County, Monroe, North Carolina that the City finds is currently surplus to the City's needs;and WHEREAS, the City previously entered into a Lease Agreement with the Union County Community Action to lease the property beginning January 1,2010 for a period of ten(10)years; and WHEREAS,in consideration of said lease,the Union County Community Action desires to lease the property for an additional ten(10)year period under terms and conditions as the original lease; and WHEREAS,North Carolina General Statute§160A-272 authorizes the City to enter into leases of up to ten (10) years upon Resolution of the City Council adopted at a Regular Meeting after 30 days public notice;and WHEREAS,the required notice has been published and the City Council is convened in a Regular Meeting. NOW, THEREFORE, BE IT RESOLVED, the Monroe City Council hereby approves lease of the City property described above to the Union County Community Action for a period of ten(10)years beginning January 1, 2020 under terms and conditions as contained in the original lease dated January 1,2010 and authorizes the City Manager to execute any and all necessary documents. This Resolution is effective on the date of its adoption. Adopted this 3st day of December,2019. Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, City Council Regular Meeting December 3,2019 Page 269 McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None Item No. 13. Schedule of City Events for 2020. City Clerk Bridgette Robinson provided by memorandum the Schedule of City Events for Calendar Year 2020. Ms. Robinson advised that it was the recommendation of Staff that Council approve the Schedule of City Events for 2020 including approval for street closings, as needed. Council Member McGee moved to approve the Schedule of City Events for 2020: DATE EVENT DEPARTMENT LOCATION TIME January 31 Groundhog Day Economic Old Armory 11:15 am— Economic Summit Development Community 1:00 pm Center March 8-11 National League of City Council Washington, Varies Cities' Annual DC Congressional City Conference March 20 Fire Department Awards Fire Old Armory 6:30 pm Banquet Community Center April 4 Easter Eggstravaganza Parks and Recreation Parks 11:00 am— Williams 2:00 pm (liere' Athletic Complex April 10 Art Walk/Car Cruise-In Downtown/ Downtown 6:00 pm— Parks and Recreation 8:00 pm April 23 Music on Main Parks and Recreation Main Street 6:30 pm— 9:30 pm April 26—May 2 National Water Week Water Resources May 8 Car Cruise-In Parks and Recreation Downtown 6:00 pm— (11ry 8:00 pm May 10 Pops on the Plaza Parks and Recreation Main Street 6:30 pm Plaza May 5-7 North Carolina League City Council Wilmington, Varies of Municipalities' NC CityVision Annual Conference May 28 Music on Main Parks and Recreation Main Street 6:30 pm— 9:30 pm June 12 Flag Retirement Fire Main Street 7:00 pm tiv Ceremony Plaza City Council Regular Meeting December 3,2019 Page 270 DATE EVENT DEPARTMENT LOCATION TIME June 12 Car Cruise-In Parks and Recreation Downtown 6:00 pm— 8:00pm June 23-26 Firefighter Youth Camp Fire Fire Station 8:00 am— #4 4:00 p.m. June 25 Music on Main Parks and Recreation Main Street 6:30 pm— 9:30 pm July 4 Fourth of July Parks and Recreation Belk 4:00 pm— Celebration Tonawanda 9:30 pm Park July 10 Car Cruise-In Parks and Recreation Downtown 6:00 pm— 8:00 pm July 23 Music on Main Parks and Recreation Main Street 6:30 pm— 9:30pm August 4 Monroe Night Out Police Varies August 14 Car Cruise-In Parks and Recreation Downtown 6:00 pm— 8:00 pm August 27 Music on Main Parks and Recreation Main Street 6:30 pm— 9:30 pm September 11 Car Cruise-In Parks and Recreation Downtown 6:00 pm— 8:00 pm September 11 Patriot's Day Ceremony Fire Historic 6:00 pm 1/4010/ Union County Courthouse— Firefighter's Memorial September 14-18 Industry Appreciation Economic Week Development/ Energy Services September 17 Industry Appreciation Economic Monroe 11:30 am— Day Development/ Country Club 5:00 pm Energy Services Lunch/Golf COP 6:00 pm— Dinner/ Banquet September 24 Music on Main Parks and Recreation Main Street 6:30 pm— 9:30 pm October 3 Holiday Craft Show Parks and Recreation Monroe 8:00 am— Aquatics and 3:00 pm Fitness Center October 4-10 National Fire Prevention Fire Week October 4-11 Public Power Week Energy Services N/A N/A City Council Regular Meeting December 3,2019 Page 271 DATE EVENT DEPARTMENT LOCATION TIME thr October 9 Art Walk/Car Cruise-In Downtown/ Downtown 6:00 pm— Parks and Recreation 8:00 pm October 17 Halloween Happenings Parks and Recreation Downtown 10:00 am— 2:00 pm November 7-8 Air Show Monroe Tourism Charlotte- Varies Development Authority Monroe Executive Airport November 18-21 National League of City Council Salt Lake Varies Cities' City Summit City,Utah December 5 Tree Lighting Parks and Recreation Downtown 6:00 pm— 8:00 pm Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None (usof Item No. 14. Tax Releases for October 2019. Finance Director Lisa Strickland advised by memorandum that the refunds and releases of taxes pursuant to North Carolina General Statute §105-381 for October 2019 were$48,691.89. Ms. Strickland advised that the releases were created by a change or reduction in value for the City of Monroe by the Union County Tax Assessor. Ms. Strickland advised that the Union County Commissioners had previously approved these releases and Staff was now requesting that Council approve the tax releases for October 2019 in the amount of$48,691.89. Council Member McGee moved to approve tax refunds and/or releases for October 2019 in the amount of $48,691.89. Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None REGULAR AGENDA Item No. 15. Comprehensive Annual Financial Report for Fiscal Year Ended June 30,2019. Ms. Elsa Watts from Martin Starnes and Associates highlighted the results of the annual audit performed on the City's financial records. Ms. Watts stated that the City received an unmodified opinion which was a clean audit opinion. She stated that there were no findings or questioned City Council Regular Meeting December 3,2019 Page 272 costs identified nor were there any internal control weaknesses identified. Ms. Watts thanked City Staff for their assistance. In reviewing the General Fund,Ms. Watts advised that total revenues were$42.2 million(increase of about 17%) and total expenditures were just over$35.4 million (increase of about 1%). Ms. Watts advised that the Local Government Commission (LGC) defined available "Fund Balance" as total Fund Balance less any non-spendable items which were not in cash form, less items restricted by State Statute. She advised that the LGC used this calculation to compare Monroe to other units. In looking at the Fund Balance position for the General Fund, Ms. Watts advised that the City had c a Fund Balance which was $33.4 million, less non-spendable items of $856,000, less items restricted by State statute of$6.4 million and an available Fund Balance of$26.1 million. She advised that this was an increase in available Fund Balance of$3.9 million. Ms. Watts advised that the increase of$1.4 million in Fund Balance was attributed to an increase of$1.2 million to property taxes due to a three cents property tax increase, investment earnings increase by$3.5 million due to favorable mark to market adjustment at year-end, less installment purchase obligations issued during the year decreased by approximately$979,000 due to only one fire apparatus being purchased (810, Ms. Watts advised that of total revenues, property taxes were at 53%, sales and services at 6%, unrestricted intergovernmental of 25%, restricted intergovernmental revenues were at 4% and other revenues at 12%. Ms. Watts advised that property taxes were$22.3 million(about a 6% increase). She advised that unrestricted governmental revenues were $10.4 million (about a 4% increase). Under sales and services, Ms. Watts advised that this was $2.5 million(a less than 1% increase). With regard to expenditures for the General Fund, Ms. Watts advised Public Safety was 60%, culture and recreation was 15%, General Government was 12%, transportation was 8% and debt services was 5%. In discussing General Government Expenditures, Ms. Watts advised that this was at $4 million which was an increase of about 11% which was due to increases in capital outlay. She advised that transportation was $2.9 million which was an increase of less than 1%. Ms. Watts advised that Public Safety was at $20.7 million which was a decrease of less than 2%. She advised that Culture and Recreation remained comparable at about $5.1 million. With regard to Enterprise Funds, Ms. Watts advised that the Water and Sewer Fund had an unrestricted net position of$34.2 million and an operating income of$9.6 million. She stated that the Electric Fund had an unrestricted net position of$58.1 and an operating income of$6.3. Co City Council Regular Meeting December 3,2019 Page 273 With regard to the Natural Gas Fund, Ms. Watts advised that the unrestricted net position was $25.3 million, an operating income of$5.6 million, cash flow from operations of$8.4 million and unrestricted cash of just over$27 million. In reviewing the Airport Fund, Ms. Watts advised that there was an unrestricted net position of negative $401,000 an operating loss of$1.3 million. Ms. Watts advised that the non-major Enterprise Funds (Aquatics and Fitness Center, Stormwater and Solid Waste) had an unrestricted net position of $2.9 million and an operating income of $341,000. Item No. 16. Senior Center Facility Signage (Tabled from October 1, 2019). City Manager Faison advised that a request was made by Council Member Keziah to provide an opportunity for discussion by the General Services Committee to explore the naming of the new proposed Senior Facility in a manner that recognized former Council Member P.E. Bazemore, per the City's Naming of Public Facilities and Lands in Recognition of Individuals Policy. He advised that on September 12, 2019, the General Services Committee favorably recommended the naming of the new proposed Senior Center in a manner that recognized Mr. Bazemore. Mr. Faison advised that the matter was initially considered at the October 1, 2019 City Council Regular Meeting and was tabled to the December 3, 2019 City Council Regular Meeting to allow additional community involvement in the naming of the new proposed Senior Center. (1100" Mr. Faison advised that the Community Center at the Winchester Recreation Complex was named for Mr.Bazemore in February 1989. However,he advised that at the August 20,2019 City Council Regular Meeting, Council heard a request from the Council Member/Winchester Neighborhood Committee Chair Anthony for the renaming of the Community Center. Mr. Faison advised that this item was tabled until the October 1, 2019 City Council Regular Meeting to allow for the circulation of a petition that could measure neighborhood interest for renaming the Bazemore Community Center. He advised that at the October 1, 2019 City Council Regular Meeting, action was taken to rename the facility as the Winchester Community Center. Mr. Faison advised that the existing Senior Center was named the Ellen Fitzgerald Senior Center. He advised that Staff indicated multiple inquiries from Senior Center patrons suggesting potential names of the new senior facility to be located at the former Enquirer-Journal Building. Mr. Faison (6,, advised that patron interests have included retaining the current name "Ellen Fitzgerald" for branding and identification purposes while others have expressed a different name might provide an opportunity to broaden the participant base. Mr. Faison advised that emerging trends amongst recreation programmers is to deemphasize the use of"Senior" in a facility's name due in part to the emergence of names referring to "Active Adult Centers" as the norm for naming these facilities. Mr. Faison advised that the questions before Council was whether to name the new proposed Senior Center or whether to name in a manner that recognized former Council Member P.E. Cr Bazemore, per the City's Naming of Public Facilities and Lands in Recognition of Individuals City Council Regular Meeting December 3,2019 Page 274 Policy. He advised that Council was not required to take action to name the new proposed Senior Center. Council Member Anthony asked if there was a percentage of the patrons of the Senior Center wish to retain the current name. City Manager Faison replied no. Ms.Carol Draper stated that she was a member of the Senior Center. Ms.Draper stated that anyone that spoke about the Senior Center or had questions about facility knew it as the"Fitzgerald Senior Center." She stated that the program was moving locations. Ms. Draper asked for the purpose of changing the name when people knew it as the Fitzgerald Center. Mayor Kilgore stated that the name of Ellen Fitzgerald would remain on the current building. Ms. Draper stated that she understood that the proposal was to leave the current building named the Ellen Fitzgerald Building but she asked why the Ellen Fitzgerald name could not be moved with the new proposed Senior Center as it was known as the Fitzgerald Senior Center. Ms. Patricia Poland asked if Council had decided what would be done with the existing building. Mayor Kilgore advised that no decision had been made to date. (hime, Ms. Poland felt that this hinged upon what would be done with the existing building. She stated that if the building were sold, a new owner would not want to keep calling in the Ellen Fitzgerald Building. Ms. Poland did not feel that this was no longer about honoring a site. She stated that Ms. Fitzgerald's home that was on the site was gone as well as the hospital that was named for her. Ms. Poland stated that this was about honoring a woman, the only woman that was so honored who helped further the progress of the City. She stated that Ms. Fitzgerald did not have to leave the City this property. Ms. Poland stated that the City was overjoyed in 1916 when they learned this. She stated that the City had wanted and needed a hospital so bad. Ms. Poland stated that Dr. John Massey had a fine hospital on W. Windsor Street that opened in 1912. She stated that the majority of the white people would go to Wadesboro or Charlotte. Ms. Poland stated that the City joyously accepted the gift from Ms. Fitzgerald. She stated that she knew it went through a spell when the hospital no longer ceased to function. Ms. Fitzgerald advised that the hospital was torn down, the Senior Center was built and the City graciously continued to name the facility after Ellen Fitzgerald. Ms. Poland stated that she had nothing against the name of P.E. Bazemore and stated that he had done a lot for the City too. She stated that the building should be named after the City of Monroe and then honor individuals by naming rooms after them (i.e., Bazemore, Fitzgerald, Massey) and City Council Regular Meeting December 3,2019 Page 275 adding a little memorabilia in the room so that people could have a chance to learn about the individual. Ms. Poland felt that it was time the City stopped name facilities after people. Ms. Margaret Desio stated that Ms. Fitzgerald was a fine, wealthy lady. Ms. Desio advised that Ms. Fitzgerald lived during the time of the Civil War. She advised that Ms. Fitzgerald left her home place which was a huge ornate home and the grounds for a hospital. Ms. Desio stated that if one wanted to honor Andrew Jackson, you go to his birthplace and if you want to honor James K. Polk, you go to Pineville. Ms. Desio stated that the Fitzgerald building and site should remain as the Ellen Fitzgerald Building. She felt that the new proposed Senior Center should be named something else. Ms. Desio stated that Mr. Bazemore was a wonderful man. Ms. Desio advised that there should be a plaque recognizing the site where Ellen Fitzgerald lived and the site where she gave the land. She stated that she did not see moving Ms. Fitzgerald's name to the new proposed Senior Center where the Enquirer-Journal Building was located. She felt it should remain with the building on Hayne Street. Ms. Desio felt that the City needed to honor the site that Ms. Fitzgerald donated. Mr. Willie Earl Wilson stated that he worked with Mr. Bazemore for many years and met in 1974. Mr. Wilson stated that he spoke with Mr. Bazemore many times during his tenure as a Council Member. He stated that they discussed events that Mr. Bazemore was trying to do on behalf of Lthe City of Monroe and its citizens. Mr. Wilson stated that Mr. Bazemore was thrilled to serve the City of Monroe as a Council Member for almost 30 years. He felt that Mr. Bazemore would be very proud to have a building named after him if he was still alive. Ms. Moya Saltzgaber stated that she felt it was time to move way from naming buildings. Ms. Saltzgaber stated that she questioned if an old, brick, refurbished building that was going to be used as a Senior Center would be appropriate for Mr. Bazemore. She stated that she was aware that the City was growing and that the number of City employees was growing too. She hoped that the City was looking at the space needs for employees and had a Master Plan that put up a trir building and would house various departments and employees. Ms. Saltzgaber felt that a brand new building named in honor of a former City Mayor would be more appropriate place to put Mr. Bazemore's name instead of an older brick building. Ms. Saltzgaber stated that she agreed with the suggestion of adding a plaque to the Fitzgerald site as there was no guarantee that a building would be there forever. Ms. Tiffany Wilson stated that she was at the October 1, 2019 discussion of this matter. Ms. Wilson stated that there was a petition that was surfaced through the Internet. She stated that within three hours, there was over 150 signatures to leave the Ellen Fitzgerald name on the new Senior Center building. City Council Regular Meeting December 3,2019 Page 276 Ms. Wilson stated that she liked the suggestion that Ms. Poland had to stop naming buildings after people and instead honor individuals by naming rooms in facilities after them. Ms. Wilson stated that Mr. Bazemore was not the only African-American who had done great things in the City of Monroe who had passed away. She stated that she took nothing from Mr. Bazemore but there were other individuals(i.e.,John Crowder)who had done great things as well. Ms.Wilson stated that there were females in the City of Monroe who were not honored. She stated that there were no buildings other than the Ellen Fitzgerald building that was named after a woman. Ms. Wilson stated that Council needed to take this into consideration as well. Ms. Wilson stated that most of the time, people were not going to stop and read a plaque and if there was no structure, no one would go to the site. She felt that a proper honor would be to name a room in the Senior Center after Ms. Fitzgerald and name the building after the City of Monroe. Council Member Anthony stated that Council just authorized Staff to apply for a National Recreation and Park Association Instructor Training Grant for Evidence-Based Physical Activity Programs for Ellen Fitzgerald Senior Center. She stated that most grants were specific and if the name of the Senior Center were changed, the City would have to forego the grant. City Manager Faison stated that the grant was not locked into a particular name or site, but rather was for a function. (6.../ Parks and Recreation Director Tonya Edwards confirmed that the grant was for a function and not a name or site. Council Member Keziah stated that Phil Bazemore loved kids and because of this love and passion for children, a new facility was built in the Winchester area to help children. He stated that in his 70's, Mr. Bazemore rode to Raleigh three days a week campaigning for the children. Council Member Keziah stated that Mr. Bazemore was dedicated, was one of the finest people that ever served on Council, he was loved by everyone, he was respected in Raleigh and he was respected in Washington, DC. In honor of Mr. Bazemore, Council Member Keziah moved to name the new Senior Center the "Phil Bazemore Senior Center." Mayor Pro Tem Holloway seconded the motion. Council Member McGee stated that Council Member Keziah had mentioned the pre-k building and questioned what that had to do with the Ellen Fitzgerald Senior Center. Council Member Keziah stated that the headstart building would not be there if it was not for Mr. Bazemore. Council Member Anthony stated that she knew Mr. Bazemore was instrumental in getting the ter daycare building and he did love children. She stated that since he cared for the children, it was clear to her and would be better in his honor to name the Winchester Development Daycare Center City Council Regular Meeting December 3,2019 Page 277 after Mr. Bazemore. Council Member Anthony stated that she would rather associate Mr. Bazemore with kids rather than older people. Council Member Keziah stated that his motion to name the new Senior Center the"Phil Bazemore Senior Center" stood. The motion passed unanimously with the following votes: AYES: Council Members Gordon, Keziah, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: Council Members Anthony, James and McGee Item No. 17. Beautification Project for Downtown Signal Boxes. Downtown Coordinator (ii, Matthew Black advised that the City's Downtown Department was inviting artists to apply for a public art project to create public art on traffic signal boxes (TSB) located in Downtown Monroe. Mr. Black advised that the goal of the project was to use local traffic signal boxes as "canvasses" greatly enhancing Downtown Monroe's visual surroundings. He advised that all TSB's to be completed, pending North Carolina Department of Transportation (NCDOT) approval of the program, would be installed by the Clean Slate Group, utilizing a vinyl application. Mr. Black advised that artists would be submitting their designs to the City and Clean Slate Group would then create a digital image and do the installation. (4/0". Mr. Black advised that all art should cover all exposed sides and top of the box. He advised that designs should take into consideration that the TSB would be visible for short glimpses by passing vehicles and some would have more pedestrian traffic than others. Mr. Black advised that in conjunction with City of Monroe's Engineering Department and NCDOT, the Downtown Office would like to complete the signal boxes located within the Central Business District. He advised that the 2019 proposed TSB Locations included: N. Charlotte Avenue and Jefferson Street intersection; Windsor Street and Main Street intersection; N. Charlotte Avenue and Franklin Street intersection; Main Street and Jefferson Street intersection; N. Main Street and Franklin Street intersection; Church Street and Hayne Street intersection; Franklin Street and Hayne Street intersection; Church Street and Jefferson Street intersection; Jefferson Street and Hayne Street intersection; Church Street and Franklin Street; N. Charlotte Avenue and Jefferson Street intersection; and, N. Charlotte Avenue and Franklin Street intersection. Mr. Black advised that the total cost estimate for this beautification project was $9,360 which equated to $780 per TSB. He advised that this included the transfer of the art to 3M material and installation of the art onto all of the TSB. Mr. Black advised that this matter was scheduled to be presented to the General Services Committee on November 21, 2019; however, due to a lack of a quorum, the meeting was cancelled. City Council Regular Meeting December 3,2019 Page 278 Mr. Black advised that it was the recommendation of Staff that Council adopt a Resolution authorizing the submittal of an application for beautification of Downtown Signal Boxes Art Project and adopt a Budget Amendment appropriating funding in the amount of$9,360. A. Resolution. Council Member Anthony moved to adopt Resolution R-2019-62: RESOLUTION AUTHORIZING SUBMITTAL OF APPLICATION FOR BEAUTIFICATION OF DOWNTOWN SIGNAL BOXES R-2019-62 WHEREAS, the City of Monroe has indicated its desire to assist in bringing character and unconventional artwork to signal boxes in Downtown Monroe,Union County,North Carolina; and WHEREAS,the Monroe City Council would like to solicit local artist to work with Econolite and Clean Slate Group using a 3M wrap material as the finishing touch, causing no damage to the signal boxes, WHEREAS,the City of Monroe certifies it will meet all regulatory and statutory requirements of the State of North Carolina Department of Transportation. NOW, THEREFORE, BE IT RESOLVED THAT the Monroe City Council that the City of Monroe authorized to submit a formal application to the North Carolina Department of Transportation for approval of a beautification project to put local art on downtown signal boxes. Adopted this 3rd day of December,2019. (.1,1 Mayor Pro Tern Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None B. Budget Amendment. Council Member Anthony moved to adopt Budget Amendment BA- 2019-25: tof BUDGET AMENDMENT BA-2019-25 1. Amendment necessary to appropriate funds for beautification of the Downtown traffic signal boxes. General Fund: Revenues: Appropriation of Fund Balance $9,360 Expenses: Transfer to Downtown Monroe Fund $9,360 Downtown Monroe Fund: Revenues: City Council Regular Meeting December 3,2019 Page 279 Transfer from General Fund $9,360 Expenses: Downtown Incentive Programs $9,360 Adopted this 3rd day of December,2019. Council Member McGee seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None Item No. 18. Outside City Customer Water/Sewer Service Request by ATI Specialty Materials. Water Resources Director Russ Colbath advised by memorandum that this was a request by ATI Specialty Materials to receive water and sewer service from the City for a new facility that was outside of Monroe's corporate limits. With regard to applicable Policy and contract requirements, Mr. Colbath advised that the City's Water and Sewer Extension Policy required Council approval for all water and/or sewer service requests for properties located outside the Monroe corporate limits. He advised that the City's master Water and Sewer Agreement with Union County required the Union County Board of Commissioners' approval for any City water or sewer service outside the Monroe corporate limits. (immo, Mr.Colbath advised that ATI Specialty Materials announced earlier this year their plans to develop a new facility(project Albert)to be located south of their current Bakers campus in Union County's new industrial park, known as Piedmont Innovation Park. Mr. Colbath advised that the Monroe-Union County Economic Development Staff worked with ATI regarding a potential voluntary annexation into the City of Monroe to receive all services offered by the City. He advised that unfortunately, ATI notified the City that based on financial considerations,it was their intent to remain outside the City limits,but that they would seek outside City water and sewer service. While the City would not receive any direct property tax benefit from this new facility, Mr. Colbath advised that the City would continue to receive increased utilization of gas and electric services from the City's Energy Services Department. He advised that the City could also see growth within the facilities currently located inside the City that supported the new facilities in Piedmont Innovation Park. Mr. Colbath advised that City and County Staff met to review the ATI request and to develop the best service strategies for the proposed development. He advised that the following criteria were the basis for the recommendation: develop an implementable short term strategy to accommodate ATI Phase 1 development with no schedule delays; define a long-term service strategy consistent with Union County's sewer capital improvements in this area to serve properties remaining in the county; apply short-term and long-term strategies for Monroe using existing City capacities to assist ATI with their current project and keep it on schedule, while freeing up valuable City water and sewer capacity in the long term for service commitments to inside City customers. City Council Regular Meeting December 3,2019 Page 280 Mr. Colbath advised that the recommended service strategy for water for the proposed ATI development was that Union County Public Works would be the water service provider for Phase fir 1 and all future Phases. He advised that Union County had an existing 24-inch water main on Goldmine Road. Mr. Colbath advised that this main was closer to the ATI property than any City water main and had a greater supply capacity than the City system. He advised that Union County Staff could issue a willingness to serve letter for water service since the parcel was to remain in the county, further expediting the permitting requirements. With regard to the recommended service strategy for sewer, Mr. Colbath advised that Union County had a current task order to design the sewer facilities needed to serve the land in the Piedmont Innovation Park. He advised that these sewer improvements would serve properties that would remain in the county, and would include the ATI property. To accommodate the ATI schedule, Mr. Colbath advised that City and Union County Staff recommended providing outside sewer service to the Phase 1 ATI project, contingent on approval by the Union County Board of Commissioners. He advised that this would be a metered sewer service discharging into a terminal manhole defined by the City. Mr. Colbath advised that upon Council approval, City Staff could provide a willingness to serve sewer service letter for the Phase 1 project so that ATI could expedite their permits and schedule. He advised that Union County Staff would present this outside sewer service request for ATI Phase 1 to the Union County Board of Commissioners at the next available meeting. Mr. Colbath advised that long term,Union County Staff believed it was appropriate for the County (60..„ to serve all properties that remained in Union County that drained by gravity to the planned sewer pump station improvements. He advised that by contract, Union County had the final say for approving how properties located outside Monroe were served. Mr. Colbath advised that at the time Phase II or any future ATI project on this parcel (Tax Parcel #09372003C)received building permits in Union County, all sewer flow, (including Phase 1) would be sent to the Union County system. Mr. Colbath advised that the City would be willing to refund a prorated share of any sewer capacity fees paid to the City for this interim sewer service, back to ATI, at the time the Phase I sewer flows were disconnected from the City and sent to the Union County system. He advised that the appropriate proration would be worked out between ATI and the City. Mr.Colbath advised that having Union County serve all long-term water and sewer service to this property located fir outside the City limits would free up valuable City water and sewer capacity to attract and serve developments that voluntarily annex into the City of Monroe. Mr. Colbath advised that it was the recommendation of Staff that Council adopt a Resolution approving outside City sewer service to Phase 1 of the ATI project Albert, subject to approval of the Union County Board of Commissioners and authorize the City Manager to execute necessary documents. A. Resolution. Council Member Keziah moved to adopt Resolution R-2019-64: RESOLUTION TO APPROVE OUTSIDE CITY SEWER SERVICE TO ATI SPECIALTY MATERIALS PROJECT ALBERT PHASE I R-2019-64 City Council Regular Meeting December 3,2019 Page 281 WHEREAS, ATI Specialty Materials has submitted a request to receive outside city water and sewer service from Monroe for a new facility that lies outside of Monroe's corporate limits. WHEREAS, the City's master Water and Sewer Agreement with Union County requires Union County Board of Commissioners approval for any city water or sewer service outside the Monroe corporate limits. WHEREAS,City and County staff have worked cooperatively to develop the best water and sewer service strategy to serve the ATI Phase 1 project,and future project phases;and WHEREAS,Union County will be the water service provider to all phases of the ATI project; NOW, THEREFORE BE IT RESOLVED THAT, the Monroe City Council hereby approves providing outside city sewer service to ATI Project Albert, Phase 1 subject to the following conditions which shall be included in a contractual agreement between the City and ATI, and further authorizes �r the City Manager to execute all documents required: 1. Pursuant to the Water and Sewer Agreement with Union County, this outside city sewer service approval is subject to Union County Board of Commissioners approval. 2. As a condition of service, ATI will comply with all governing local ordinances, customer service policies,permits and standards that apply to sewer service provide by the City. 3. Sewer service will require a metered service discharging into a terminal manhole defined by the City. 4. Any future sewer service request for any expansion or county building permit on this parcel (09372003C) will be considered by both the City and County and the conditions of service addressed at that time. 5. ATI shall pay all connection and application fees pertaining to the sewer services at rates established by the City for customers outside the City of Monroe. 6. The City will refund a prorated share of any sewer capacity fees paid to the City for this Phase 1 sewer service,back to ATI,at any time the Phase I sewer flows are sent to the County system.ATI will be subject to any fees and conditions established by Union County at the time the sewer flows are directed to the County system. Adopted this 3rd day of December,2019. Council Member Anthony seconded the motion. Council Member Holloway asked about natural gas service for the project. Mr. Colbath advised that ATI was planning to be served by City gas and electricity at this time. Council Member Gordon stated that this was basically a temporary supply of sewage for this project and after that, Union County would take over and receive the tax money and the City was then out of the picture. City Council Regular Meeting December 3,2019 Page 282 Mr. Colbath stated that was correct and advised that this was an interim solution to help ATI move the project forward. Mayor Kilgore advised that the City would still continue with the electric and gas services. Mr. Colbath stated that was Staff's understanding. The motion passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, c McGee, Mayor Pro Tern Holloway and Mayor Kilgore NAYS: None B. City Manager to Execute Documents. Council Member Keziah moved to authorize the City Manager to execute any and all necessary documents with regard to the Outside City Customer Water/Sewer Service Request by ATI Specialty Materials. Council Member Anthony seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None Item No. 19. American Legion. Mr. Willie Barrett advised that concerns with the American Legion had been discussed for many years. Mr. Barrett advised that when he moved to the area, he was told that he would not have any trouble with the American Legion. He stated that there were cars parking on both sides of the road every weekend, emergency personnel would not be able to get through the area if needed,people were shooting,people were fighting and people were urinating in front of his home. Mr. Barrett stated that the Police advised that they could not do anything because they did not see the actions and advised him to document every call he made. He stated that he along with his neighbors were bringing these concerns to Council for help. Mayor Kilgore referred this matter to Staff. Council Member Keziah requested that Staff provide an update at the January 8, 2020 Regular Council Meeting. Council Member McGee asked Mr. Barrett if he called the Police during these situations. Mr. Barrett stated that he called the Police and they came and ran the individuals off but by the time the Police arrived, the people had stopped their actions that had him call the Police to begin with. City Council Regular Meeting December 3,2019 Page 283 Appointment Committee met on December 2, 2019 and recommended the following appointments/reappointments to various Committees: Committees Action Effective Date Term Date to Expire ABC Appoint Terry Sholar to Full Term Member 01-01-2020 12-31-2022 to replace William Taft Mills Board of Adjustment Reappoint David Covington to Full Term 01-01-2020 12-31-2022 Member Downtown Advisory Appoint Carley Englander to Full Term 01-01-2020 12-31-2022 Member to replace Matthew Belk Downtown Advisory Appoint Archie Morgan to Full Term 01-01-2020 12-31-2022 Member to replace Nathan Hopper General Services Appoint Gary Anderson to Full Term 01-01-2020 12-31-2021 Member Monroe Historic District Reappoint James Kerr to Full Term Regular 01-01-2020 12-31-2023 Member Monroe Historic District Reappoint Jennifer Smith to Full Term 01-01-2020 12-31-2023 Regular Member Monroe Historic District Appoint Michael McCarver to Full Term 01-01-2020 12-31-2023 Regular Member to replace Cathryn Chappell(Michael McCarver was recommended by the Committee;however, Mr. McCarver removed his name from consideration) Monroe Historic District Appoint Archie Morgan to Full Term 01-01-2020 12-31-2023 Alternate Member to replace Michael McCarver Monroe-Union County Reappoint Jonathan Edwards to Full Term 01-01-2020 12-31-2022 Economic Development Member Monroe-Union County Reappoint Pam Sanders to Full Term 01-01-2020 12-31-2022 Economic Development Member Parks and Recreation Reappoint Rhonda Griffin to Full Term 01-01-2020 12-31-2022 Member Public Safety Reappoint Celestine Alsbrooks to Full Term 01-01-2020 12-31-2021 Member Public Safety Reappoint Vann Davis to Full Term Member 01-01-2020 12-31-2021 Public Safety Reappoint Iris Sherrod Sanders to Full Term 01-01-2020 12-31-2020 Member Public Safety Appoint Gary Anderson to Full Term 01-01-2020 12-31-2021 Member Mayor Pro Tem Holloway moved to approve the appointments/reappointments as outlined above. Council Member Keziah seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None City Council Regular Meeting December 3,2019 Page 284 Item No. 21. Council Discretionary and Travel Budget for Remainder of Fiscal Year 2019. Finance Director Lisa Strickland advised that each Council Member received $4,000 for reimbursements for travel expenses pertaining to official City travel while conducting official City business as permitted by Policy GA-02, Travel Policy for Elected Officials. She advised that each member also received$3,000 in discretionary funds for use towards a public purpose,as permitted by Article V, Section 2 of the North Carolina Constitution and NCGS §160A-209, and Policy GA- 15, City Council Discretionary Funds and Purchasing Policy. Ms. Strickland advised that there was a balance of$3,000 in discretionary funds and $8,000 in travel funds remaining from the vacated seats on Council. She advised that an option to provide funding to the new Council Members might be to provide funding to new Council Members Freddie Gordon and Angelia James in the amount of$1,500 each for discretionary spending and $2,500 each for travel. Ms. Strickland advised that any combination of allocations could be identified at Council's discretion. Council Member Keziah moved to provide funding to new Council Members Freddie Gordon and Angelia James in the amount of$1,500 each for discretionary spending and$2,500 each for travel. Mayor Pro Tem Holloway seconded the motion, which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore (.1 NAYS: None Item No. 22. City Council Planning Retreat and Goal Setting Session Reminder (Tabled from October 8, 2019 City Council Strategic Planning Meeting to January 8, 2020 City Council Strategic Planning Meeting). Mayor Kilgore reminded Council Members that Staff presented information on a Planning Retreat and Goal Setting Session at the City Council Strategic Planning Meeting of October 8, 2019. He advised that Council tabled the matter for further discussion at the January 8, 2020 City Council Strategic Planning Session. There being no further business, Council Member Anthony moved to adjourn the City Council Regular Meeting of December 3,2019 at 7:34 p.m. Council Member Keziah seconded the motion, Cer which passed unanimously with the following votes: AYES: Council Members Anthony, Gordon, James, Keziah, McGee, Mayor Pro Tem Holloway and Mayor Kilgore NAYS: None ►'� ibby G. Kilgor-, ayor Attest: OF M ► i- rte . .i . :•.1 h �. . ► `' -4r Brid:- e H. Robinson, City Clerk G CityCouncil Regular Meeting18 ' � 'o ? ,. 44 December 3,2019 a 4Vi Page 285 .tt��''