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12/02/2008 Strategic Planning Meeting CITY OF MONROE CITY COUNCIL STRATEGIC PLANNING MEETING OLD ARMORY 500 SOUTH JOHNSON STREET, MONROE, NC 28112 DECEMBER 2, 2008—4:00 P.M. AGENDA www.monroenc.org 1. Update on Building Usage Guidelines and Fee Changes for Monroe Country Club Ballroom 2. Winchester Day Care Building Car 3. J. Ray Shute Gym Project 4. Skyway Drive Property 5. Benton Heights Community Center 6. All American City Award Application 7. Evaluation of City's Vision and Mission Statement 7. Update on General Items of Interest A. Bond Proceeds B. Sidewalks C. Chamber of Commerce C C City Council Strategic Planning Meeting December 2,2008 Page 95 CITY OF MONROE CITY COUNCIL STRATEGIC PLANNING MEETING Cov DECEMBER 2, 2008—4:00 P.M. MINUTES The City Council of the City of Monroe, North Carolina, met in a Strategic Planning Meeting in the Old Armory, 500 South Johnson Street, Monroe, North Carolina, at 4:00 p.m. on December 2, 2008 with Mayor Bobby G. Kilgore presiding. Present: Mayor Bobby G. Kilgore, Mayor Pro Tern P.E. Bazemore, Council Members �` John Ashcraft, Billy Jordan, Lynn Keziah, Dottie Nash, Robert J. Smith, City �r Manager F. Craig Meadows, City Attorney Terry Sholar, and City Clerk Bridgette H. Robinson. Absent: None. Visitors: Pete Hovenac, Chris Plate, Bruce Bounds, Brian Borne, Mike Courtney, Kathy Caldwell, Donnell Richardson, Donnell Sturdivant, Delvie Ivey, Levin Robinson, Jeanette Sherrod, Lisa Thompson, Herman Cunningham, Susan Osborne, Wayne Herron, Doug Britt, Lisa Stiwinter, Ron Fowler, Ralph Balden, John Dickerson, and others. Mayor Kilgore called the Strategic Planning Meeting of December 2, 2008 to order at 4:00 p.m. A quorum was present. Item No. 1. Update on Building Usage Guidelines and Fee Changes for Monroe Country Club Ballroom. Parks and Recreation Director Mike Courtney advised Council that since the addition of a security officer at events at the Monroe Country Club, the facility had only been used one time and the event went well. The party hosting the event was informed in advance that should there be any violations, their event would be closed down immediately. Item No. 2. Winchester Day Care Building. Architect John Dickerson stated that the objective of the Winchester Children's Center was to develop a space utilization program that would match the former Winchester Daycare Building. He provided an overview of the schematic site plan and also reviewed the floor plans sharing information with Council on the playrooms, common open spaces and staff areas. Item No. 3. J. Ray Shute Gym. Parks and Recreation Director Courtney reviewed and discussed the site plan for the J. Ray Shute gym as well as parking arrangements. He also reviewed the floor plan for the gym advising that this would be a junior high type plan. Item No. 4. Skyway Drive Property. Council Member Nash stated that she had discussed with Parks and Recreation Director Courtney her vision for developing a park on the City-owned property on Skyway Drive. She shared with Council photographs of a similar type park located City Council Strategic Planning Meeting December 2,2008 Page 96 in Florence, South Carolina that she felt would be beneficial to the City and its citizens. Mr. Courtney also expressed his desire for the park and requested that Council take into tor consideration Council Member Nash's suggestion. Council Member Smith made a motion to withdraw the Skyway Drive property from sale and the consideration to use the site for a Civic Center. Council Member Nash seconded the motion, which passed unanimously with the following votes: AYES: Council Members Ashcraft, Jordan, Keziah, Nash, Smith, Mayor Pro Tern Bazemore, and Mayor Kilgore NAYS: None Item No. 5. Benton Heights Community Center. Council Member Smith felt that there was a need for a community center in the Benton Heights area. He requested that staff conduct a survey to determine if there was an interest in the neighborhood for a community center. Item No. 6. All American City Award Application. Assistant City Manager Wayne Herron stated that at the direction of the City Manager, staff researched the procedures involved with applying for the All American City Award. He advised that the process is very time consuming on the part of staff and also involves a large financial investment. The deadline for submitting an application for consideration in 2009 is March. (.0.` Following a period of discussion, consensus of Council was for the Community Development Committee to spearhead the project and for staff to begin working with the Community Development Committee to start the process for applying for the All American City Award in 2010. Further consensus of Council was to provide the Community Development Committee with the full financial support needed for this process. Assistant City Manager Herron advised that staff would review the application process and provide the budgetary recommendations. Item No. 7. Evaluation of City's Vision and Mission Statement. Assistant City Manager Herron stated that the City Manager had requested staff to evaluate the City's current Vision and Mission Statement. He advised that staff will begin meeting with City departments to review departmental mission statements and if necessary, revise the City's current vision and mission statement. The final recommendation will be presented to Council in the near future. Item No. 8. Update on General Items of Interest. A. Bond Proceeds. Economic Development and Aviation Director Chris Plate advised last January the City received about $12.9 million in bond proceeds and had used $8.4 million on various projects such as Borrow Site A (grading project for multiple purposes), Hangar 5, T- Hangar A purchase from the Maxwell Group, construction of T-Hangar B, runway design, Goldmine Road Phase II design and construction, overlay design of the runway, terminal improvements and some land acquisition. City Council Strategic Planning Meeting December 2,2008 Page 97 Mr. Plate advised staff would like to look at a water line extension to serve the Corporate Row area, terminal expansion, land acquisition, and apply any remaining funds to the overlay and runway extension project. The second bond issue was going to be $20-25 million, but now appears to be in the $13 million range. Mr. Plate contacted Jennifer Imo of The Ferguson Group for an update on the City's projects. Mrs. Imo stated that even if construction starts, it is within the window of eligible stimulus projects and that all three projects could potentially be covered up to 100%. The road projects would probably be very difficult to get because of some other competing projects. The airport projects have a very high chance of receiving any stimulus monies that do come to the state. According to Ms. Imo, there is no name placing, so the monies would go to the Department of Transportation and then the Division of Aviation who would determine which projects would receive monies which could be distributed as early as March or April. B. Sidewalks. Council Member Nash would like to have a debt issuance to finance all of the sidewalks in the City, including the ones downtown that are waiting to be done. She requested Director of Finance and Administration Jim Fatland research information and provide an update at the January 6, 2009 City Council meeting. C. Chamber of Commerce. City Manager Meadows mentioned that several Council Members had discussed with him the possibility of providing one-time funding to the Union County Chamber of Commerce for their assistance with economic development activities in the City. Council Member Keziah moved that the City appropriate $25,000 from the General Fund Unappropriated Fund Balance and provide these funds to the Chamber in recognition of their assistance with the City's economic development efforts. Council Member Ashcraft seconded the motion, which passed unanimously with the following votes: AYES: Council Members Ashcraft, Jordan, Keziah, Nash, Smith, Mayor Pro Tem Bazemore, and Mayor Kilgore NAYS: None ~~ There being no further business, the City Council Strategic Planning Meeting of December 2, 2008 adjourned at 5:30 p.m. Attest: ~~iy~v-e~fe~ ~1' c?~ob~ 7~1S0~1 C~ Bn gette H. Ro mson, City Clerk B by G. ore, Mayor City Council Strategic Planning Meeting December 2, 2008 Page 98